Provision of Programme Management Services for Registry IT Project

Maynooth University

Maynooth University requires the provision of one Programme Manager who will be responsible for programme delivery of the second phase of its Registry IT project. The Registry IT project was initiated in 2015 (comprising two phases) to reconfigure relevant IT systems (ITS (Student System), Syllabus Plus (Timetabling), ADB (Curriculum Management System) and Moodle (VLE)) to deliver the new Maynooth Curriculum. At the same time, significant reconfigurations of HR (Core) and Finance (JD Edwards) IT systems were also undertaken. The second phase of the Registry IT project is now commencing and the services of an experienced, professional programme manager are required to provide high-level support to ensure the full programme of works is delivered to approved scope, timeline, budget and quality.

Deadline

The time limit for receipt of tenders was 2018-01-10. The procurement was published on 2017-12-13.

Who?

• Maynooth University

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2017-12-13	Contract notice
2018-01-05	Additional information

Contract notice (2017-12-13)
Object
Scope of the procurement
Title: Business and management consultancy and related services
Reference number: PCO/021C
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Business and management consultancy and related services 📦
Additional CPV: Enterprise resource planning software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Maynooth University
Postal code: Co. Kildare
Postal town: Maynooth
Contact
Internet address: http://www.maynoothuniversity.ie 🌏
E-mail: procurement@mu.ie 📧
Phone: +353 17087679 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=122844&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=122844&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-12-13 📅
Submission deadline: 2018-01-10 📅
Publication date: 2017-12-16 📅
Identifiers
Notice number: 2017/S 242-503345
OJ-S issue: 242
Additional information
Authorised personnel only.

Object
Scope of the procurement
Estimated total value: 240 000 EUR 💰
Estimated value excluding VAT: 240 000 EUR 💰
Duration: 24 months
Description of renewals:

Two further 12 month extensions if required and subject to the availability of funding.

Place of performance
Main site or place of performance: Maynooth, Co. Kildare.

Procedure
Accelerated procedure:

The Contracting Authority intends to appoint the successful tenderer before the end of 1.2018.

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2018-01-10 📅
Tender opening time: 12:00
Place: Via the eTenders Tender Box facility.
Additional information: Authorised personnel only.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Procurement and Contracts Office
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1180 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=122844&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that tenderers are tax compliant.

6) If for any reason it is not possible to admit to the framework agreement one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract under the framework agreement the appointed service provider fails to meet their obligations, the Contracting Authority reserves the right to invite the next highest scoring tenderer to join the framework agreement and deliver the contract as appropriate to the circumstances pertaining to the framework.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

8) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of tender responses with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed tender responses in order to avoid the risk of elimination from the competition.

9) Please note that tenders must be submitted electronically via the www.etenders.gov.ie postbox facility. If tenderers are unsure how to use this please contact the eTenders Helpdesk for assistance. Their number is 021 243 92 77

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The Contracting Authority will not conclude this Framework Agreement (and the reviewable public contract) to which a standstill period applies in accordance with Irish Statutory Instrument SI 130 of 2010, until after the expiry of the standstill period which commences on the day following the date of notification of concerned candidates and tenderers. The duration of the period will be 14 calendar days where notifications are sent electronically or by fax and 16 calendar days where these are sent by any other means. The statutory instrument mentioned above provides that review procedures are available in the high court to a person who has or has had an interest in obtaining the framework agreement (including the reviewable public contract) and alleges that he or she has been harmed by or is at risk of being harmed by an infringement of the law in relation to that framework agreement and reviewable public contract.

Please consult with your own legal advisers.

Source: OJS 2017/S 242-503345 (2017-12-13)

Additional information (2018-01-05)
Object
Scope of the procurement
Short description:

Maynooth University requires the provision of one programme manager who will be responsible for programme delivery of the second phase of its registry IT project. The Registry IT project was initiated in 2015 (comprising 2 phases) to reconfigure relevant IT systems (ITS (student system), syllabus plus (Timetabling), ADB (curriculum management system) and moodle (VLE)) to deliver the new Maynooth Curriculum. At the same time, significant reconfigurations of HR (Core) and Finance (JD Edwards) IT systems were also undertaken. The second phase of the registry IT project is now commencing and the services of an experienced, professional programme manager are required to provide high-level support to ensure the full programme of works is delivered to approved scope, timeline, budget and quality.

Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Educational software development services 📦

Reference
Dates
Date dispatched: 2018-01-05 📅
Submission deadline: 2018-01-19 📅
Publication date: 2018-01-09 📅
Identifiers
Notice number: 2018/S 005-007766
Refers to notice: 2017/S 242-503345
OJ-S issue: 5
Source: OJS 2018/S 005-007766 (2018-01-05)

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