Provision of Portfolio Support Services to Ervia
Ervia
Scope shall not be limited to:
— Provision & Mgmt of scheduling services to support portfolio planning & scheduling.
— Provision of Project Cost Mgmt services.
— Coordination, monitoring, mgmt & reporting of portfolio-wide risks & opportunities.
— Support the implementation & reporting of efficiency strategies including best practice & benchmarking across the portfolios.
— Development & maintenance of Delivery Plans.
— Cleansing & archiving of existing project information within P6 or equivalent system.
— Maintenance of portfolio baseline controls.
— Subject matter experts in relation to system improvement & alignment to industry best practice.
— Supporting training & development programmes in portfolio/programme mgmt & forecasting.
— Other Delivery Portfolio Support initiatives & associated services to be confirmed during the contracted period.
Please refer to the ITT document for further details.
The time limit for receipt of tenders was 2017-04-26. The procurement was published on 2017-03-15.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
- • Healy Kelly Turner and Townsend
- • Jacobs Engineering Ireland Ltd
- • Long O Donnell Associates Limited
- • Mace Limited
- • Ervia
- • Banking and investment services › Portfolio management services
- • Software programming and consultancy services › System and support services
Procurement history
| Date | Document |
|---|---|
| 2017-03-15 | Contract notice |
| 2018-05-14 | Contract award notice |
Contract notice (2017-03-15)
Object
Scope of the procurement
Title: Portfolio management services
Reference number: 17/059
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Portfolio management services 📦
Additional CPV: System and support services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Ervia
Postal address: P.O.Box 900, Webworks, Eglinton Street
Postal town: Cork
Contact
Internet address: http://www.ervia.ie 🌏
E-mail: tenders@ervia.ie 📧
Phone: +353 214239083 📞
URL for documents: http://etenders.gov.ie/ 🌏
Reference
Dates
Date dispatched: 2017-03-15 📅
Submission deadline: 2017-04-26 📅
Publication date: 2017-03-17 📅
Identifiers
Notice number: 2017/S 054-100156
OJ-S issue: 54
Additional information
Object
Scope of the procurement
Short description:
Duration: 36 months
Description of renewals: Extensions, two (2) single year options to extend.
Description of options: Extensions, two (2) single year options to extend.
Additional information:
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Refer to tender documents.
Contract execution
Deposits and guarantees required: As per contract documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per contract documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Procedure
Number of participants to be contemplated: 4
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 6 months
Tender opening date: 2017-04-26 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Tender Admin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376 🌏
Documents URL: http://etenders.gov.ie/ 🌏
Reference
Additional information
Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay,
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +35 318886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Object
Scope of the procurement
Title: Portfolio management services
Reference number: 17/059
Short description:
Scope shall not be limited to:
— Provision & Mgmt of scheduling services to support portfolio planning & scheduling.
— Provision of Project Cost Mgmt services.
— Coordination, monitoring, mgmt & reporting of portfolio-wide risks & opportunities.
— Support the implementation & reporting of efficiency strategies including best practice & benchmarking across the portfolios.
— Development & maintenance of Delivery Plans.
— Cleansing & archiving of existing project information within P6 or equivalent system.
— Maintenance of portfolio baseline controls.
— Subject matter experts in relation to system improvement & alignment to industry best practice.
— Supporting training & development programmes in portfolio/programme mgmt & forecasting.
— Other Delivery Portfolio Support initiatives & associated services to be confirmed during the contracted period.
Please refer to the ITT document for further details.
Show more
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Portfolio management services 📦
Additional CPV: System and support services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Ervia
Postal address: P.O.Box 900, Webworks, Eglinton Street
Postal town: Cork
Contact
Internet address: http://www.ervia.ie 🌏
E-mail: tenders@ervia.ie 📧
Phone: +353 214239083 📞
URL for documents: http://etenders.gov.ie/ 🌏
Reference
Dates
Date dispatched: 2017-03-15 📅
Submission deadline: 2017-04-26 📅
Publication date: 2017-03-17 📅
Identifiers
Notice number: 2017/S 054-100156
OJ-S issue: 54
Additional information
The Tender documents will be available to all candidates who register an interest via eTenders in the competition.
Please submit all queries via email for the attention of The Shared Services Procurement Manager to Tenders@ervia.ie
The tender must be completed and returned to the address in I.1. above not later than 12:00 Wednesday 26.4.2017.
Show more
Object
Scope of the procurement
Short description:
Scope shall not be limited to:
— Provision & Mgmt of scheduling services to support portfolio planning & scheduling.
— Provision of Project Cost Mgmt services.
— Coordination, monitoring, mgmt & reporting of portfolio-wide risks & opportunities.
— Support the implementation & reporting of efficiency strategies including best practice & benchmarking across the portfolios.
— Development & maintenance of Delivery Plans.
— Cleansing & archiving of existing project information within P6 or equivalent system.
— Maintenance of portfolio baseline controls.
— Subject matter experts in relation to system improvement & alignment to industry best practice.
— Supporting training & development programmes in portfolio/programme mgmt & forecasting.
— Other Delivery Portfolio Support initiatives & associated services to be confirmed during the contracted period.
Please refer to the ITT document for further details.
Ervia is undertaking a competitive tendering process, the objective of which is to establish a multi-supplier framework agreement for the provision of portfolio support services to Ervia and each of its group companies.
The framework agreement will be established for a term of three (3) years with the option to extend for a further period of one (1) plus one (1) year period at the sole discretion of Ervia. It is envisaged that the framework agreement for the provision of portfolio support services will be entered into with up to four (4) Suppliers.
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It is intended that the scope of services for any given drawdown under the framework agreement will be the provision of portfolio support services. The scope of portfolio support services is expected to include but shall not be limited to:
— Provision and Management of scheduling services to support portfolio planning and scheduling. Support the reporting requirements across all portfolios at project, tactical and strategic levels aligned to an agreed reporting calendar.
— Provision of Project Cost Management services including Budget, Forecast and Variance tracking, supporting and challenging detail project scopes and associated control budget generation and managing change through the full project life cycle.
— Coordination, monitoring, management and reporting of portfolio-wide risks and opportunities.
— Support the implementation and reporting of efficiency strategies including best practice and benchmarking across the portfolios.
— Development and maintenance of Delivery Plans. This work will include liaising with key stakeholders to maintain alignment of business objectives, regulatory outcomes and work programmes.
— Cleansing and archiving of existing project information within P6 or equivalent system.
— Subject matter experts in relation to system improvement and alignment to industry best practice.
— Supporting training and development programmes in portfolio/programme management and forecasting.
— Other Delivery Portfolio Support initiatives and associated services to be confirmed during the contracted period.
Locations: Resources will be required to work in Ervia project or site offices in Cork/Dublin. Incidental monthly travel may be required.
This is a single stage open procedure pursuant to which Ervia shall first determine the financial and technical capacity of bidders against the minimum criteria and then proceed to evaluate the tenders of only those bidders who pass the selection stage.
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Description of renewals: Extensions, two (2) single year options to extend.
Description of options: Extensions, two (2) single year options to extend.
Additional information:
The Tender documents will be available to all candidates who register an interest via eTenders in the competition.
Please submit all queries via email for the attention of The Shared Services Procurement Manager to Tenders@ervia.ie
The tender must be completed and returned to the address in I.1. above not later than 12:00 Wednesday 26.4.2017.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Refer to tender documents.
Contract execution
Deposits and guarantees required: As per contract documents.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per contract documents.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate may be submitted by single entities or by groups of service providers. A group will not be required to convert into a specific legal form in order to submit a request to participate, but may if the Contracting Entity considers it necessary to ensure that the contract is carried out to its satisfaction, be required to do so prior to award of the contract. The Contracting Entity also reserves the right to contract with each member of the group on the basis of joint and several liability, or with one member of the group as a main contractor with a number of sub-contractors or on any other basis as the Contracting Entity considers appropriate.
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Procedure
Number of participants to be contemplated: 4
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 6 months
Tender opening date: 2017-04-26 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Tender Admin
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/376 🌏
Documents URL: http://etenders.gov.ie/ 🌏
Reference
Additional information
Tender documents will be available to all candidates who express an interest via eTenders in the competition.
The documents will cover the financial, economic and technical capacity of candidates. The tender must be completed and returned to the address in I.1. above not later than 12:00 hrs Wednesday 26.4.2017.
This process may also include interviews with candidates. The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers relating to this contract award procedure.
To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register to this tender by email to tenders@ervia.ie
Complementary information
Review body
Name: The High Court
Postal address: High Court Central Office, Four Courts, Inns Quay,
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +35 318886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Please refer to Statutory Instrument 131 of 2010, European Communities (Award of Contracts by Utility Undertaking) (Review Procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).
Source: OJS 2017/S 054-100156 (2017-03-15)
Contract award notice (2018-05-14)
Object
Scope of the procurement
Short description:
Notice metadata
Document type: Contract award notice
Regulation: European Union, with participation of GPA countries
Procedure
Type of bid: Not applicable
Award criteria
Lowest price
Contracting authority
Identity
Postal address: PO Box 900, Webworks, Eglinton Street
Postal code: Cork
Reference
Dates
Date dispatched: 2018-05-14 📅
Publication date: 2018-05-16 📅
Identifiers
Notice number: 2018/S 092-209768
Refers to notice: 2017/S 054-100156
OJ-S issue: 92
Object
Scope of the procurement
Short description:
Description of options: Extensions, 2 single year options to extend.
Award of contract
Date of contract conclusion: 2017-07-06 📅
Name: Mace Limited
Postal address: 155 Moorgate
Postal town: London
Country: United Kingdom 🇬🇧
London 🏙️
Date of contract conclusion: 2017-07-31 📅
Name: Healy Kelly Turner and Townsend
Postal address: Duncairn House,14 Carysfort Avenue
Postal town: Blackrock
Postal code: Dublin
Country: Ireland 🇮🇪
Dublin 🏙️
Name: Long O Donnell Associates Limited
Postal address: 5 Royal Mews, Gadbrook Business Park
Postal town: Northwich
Postal code: CW9 7UD
Phone: +44 1606359200 📞
Country: North West (England) 🏙️
Name: Jacobs Engineering Ireland Ltd
Postal address: Merrion House, Merrion Road
Postal town: Dublin 4
Phone: +353 12614149 📞
Information about tenders
Number of tenders received: 9
Complementary information
Review body
Information about review deadlines:
Object
Scope of the procurement
Short description:
Scope shall not be limited to:
— Provision and Mgmt of scheduling services to support portfolio planning and scheduling.
— Provision of Project Cost Mgmt services.
— Coordination, monitoring, mgmt and reporting of portfolio-wide risks and opportunities.
— Support the implementation and reporting of efficiency strategies including best practice and benchmarking across the portfolios.
— Development and maintenance of Delivery Plans.
— Cleansing and archiving of existing project information within P6 or equivalent system.
— Maintenance of portfolio baseline controls.
— Subject matter experts in relation to system improvement and alignment to industry best practice.
— Supporting training and development programmes in portfolio/programme mgmt and forecasting.
— Other Delivery Portfolio Support initiatives and associated services to be confirmed during the contracted period.
Please refer to the ITT document for further details.
Show more
Document type: Contract award notice
Regulation: European Union, with participation of GPA countries
Procedure
Type of bid: Not applicable
Award criteria
Lowest price
Contracting authority
Identity
Postal address: PO Box 900, Webworks, Eglinton Street
Postal code: Cork
Reference
Dates
Date dispatched: 2018-05-14 📅
Publication date: 2018-05-16 📅
Identifiers
Notice number: 2018/S 092-209768
Refers to notice: 2017/S 054-100156
OJ-S issue: 92
Object
Scope of the procurement
Short description:
— Provision and Mgmt of scheduling services to support portfolio planning and scheduling.
— Coordination, monitoring, mgmt and reporting of portfolio-wide risks and opportunities.
— Development and maintenance of Delivery Plans.
— Supporting training and development programmes in portfolio/programme mgmt and forecasting.
The framework agreement will be established for a term of 3 years with the option to extend for a further period of 1 + 1 year period at the sole discretion of Ervia. It is envisaged that the framework agreement for the provision of portfolio support services will be entered into with up to 4 Suppliers.
Show more
— Provision of Project cost management services including Budget, forecast and variance tracking, supporting and challenging detail project scopes and associated control budget generation and managing change through the full project life cycle.
— Development and maintenance of Delivery plans. This work will include liaising with key stakeholders to maintain alignment of business objectives, regulatory outcomes and work programmes.
— Other Delivery portfolio Support initiatives and associated services to be confirmed during the contracted period.
Award of contract
Date of contract conclusion: 2017-07-06 📅
Name: Mace Limited
Postal address: 155 Moorgate
Postal town: London
Country: United Kingdom 🇬🇧
London 🏙️
Date of contract conclusion: 2017-07-31 📅
Name: Healy Kelly Turner and Townsend
Postal address: Duncairn House,14 Carysfort Avenue
Postal town: Blackrock
Postal code: Dublin
Country: Ireland 🇮🇪
Dublin 🏙️
Name: Long O Donnell Associates Limited
Postal address: 5 Royal Mews, Gadbrook Business Park
Postal town: Northwich
Postal code: CW9 7UD
Phone: +44 1606359200 📞
Country: North West (England) 🏙️
Name: Jacobs Engineering Ireland Ltd
Postal address: Merrion House, Merrion Road
Postal town: Dublin 4
Phone: +353 12614149 📞
Information about tenders
Number of tenders received: 9
Complementary information
Review body
Information about review deadlines:
Please refer to Statutory instrument 131 of 2010, European communities (Award of Contracts by utility undertaking) (Review procedures) Regulations 2010 (and in particular Regulation 7 and 10(2)).
Source: OJS 2018/S 092-209768 (2018-05-14)
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