Provision of Lot 1: R&R Shiny & Support Services, Lot 2: Open Source CRM & Support Services, Lot 3: Alfresco & Support Services. Lot 4: Rapid Application Development, Lot 5: Mobile Framework

Department of Justice and Equality

A decision has been made to utilise a number of open source products that will provide reporting and analytical functionality. In addition, the Contracting Authority will require support to install and support the applications over the duration of any contract awarded as well as a Linux OS such as Centos or assistance with RedHat if same is procured separately. This is intended to minimise multiple support teams and allow the most effective resolution of issues.

Deadline

The time limit for receipt of tenders was 2017-08-17. The procurement was published on 2017-06-29.

Who?

• Department of Justice and Equality

What?

Where?

• Éire/Ireland › Ireland

Procurement history

Date	Document
2017-06-29	Contract notice

Contract notice (2017-06-29)
Object
Scope of the procurement
Title: Software programming and consultancy services
Reference number: ID: 119638 - Open Source RFT
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software programming and consultancy services 📦
Additional CPV: IT services: consulting, software development, Internet and support 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Justice and Equality
Postal address: 94 St Stephen's Green
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.justice.ie 🌏
E-mail: lxmcgrath@justice.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114121&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114121&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2017-06-29 📅
Submission deadline: 2017-08-17 📅
Publication date: 2017-07-01 📅
Identifiers
Notice number: 2017/S 124-252487
OJ-S issue: 124
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties 2) This is the sole call for competition for these contracts. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that the successful tenderer is and remains tax compliant. 6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded under the framework agreement at any time. 7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties

2) This is the sole call for competition for these contracts.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that the successful tenderer is and remains tax compliant.

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded under the framework agreement at any time.

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated total value: 1 900 000 EUR 💰
Title of the lot: R&R Shiny & Support Services
Lot number: 1
Short description:

The Contracting Authority has decided to use R toolkit (an integrated suite of software tools) for data manipulation, statistical analysis, reproducible analysis and graphical display to enhance its Business Intelligence and data mining capabilities.

Estimated value excluding VAT: 500 000 EUR 💰
Duration: 36 months
Description of renewals:

The Contracting Authority reserves the right to extend the Term for a period or periods of up to 12 months with a maximum of 3 such extension or extensions on the same terms and conditions, subject to the Contracting Authority's obligations at law.

Title of the lot: Open Source CRM & Support Services
Lot number: 2
Short description:

AGS are already using an Open Source CRM as part of their End User Engagement, Data management and analytics portfolio and would like to expand and grow capacity, (...)

Title of the lot: Alfresco & Support Services
Lot number: 3
Short description:

AGS have procured Alfresco Enterprise as part of a requirement for Document Management for some specific business areas. It is now the intention to acquire some specific skills and expand the scope of the Enterprise Application to include Workflow and Scanning using established and supported plugins.

Title of the lot: Rapid Application Development
Lot number: 4
Short description:

In the pursuit of a mobile strategy and to further the business penetration into the mobile spheres we are interested in using a Rapid Application Development Platform. The platform will allow forms to be created, linked to services and circulated as Mobile Apps.

Estimated value excluding VAT: 200 000 EUR 💰
Title of the lot: Mobile Framework
Lot number: 5
Short description:

There are huge productivity and efficiency gains from mobile technology that will assist the Contracting Authority to overcome the following:

— Paper based processes that are time consuming and prone to error.

— time spent travelling back to a desktop to file or process reports.

— Lack of access to data that informs better and quicker decision making at incidents.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 119638.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2017-08-17 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Leigh McGrath
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1122 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=114121&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2) This is the sole call for competition for these contracts.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that the successful tenderer is and remains tax compliant.

6) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded under the framework agreement at any time.

7) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

8) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Consult a legal advisor.
Source: OJS 2017/S 124-252487 (2017-06-29)

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