Provision of File Management and Archiving Services
Arts Council
This is a contract for the provision of onsite file management and archiving services as outlined in the attached Request for Tender (RFT) document.
DeadlineThe time limit for receipt of tenders was 2017-06-19. The procurement was published on 2017-05-18.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What?- • Business organisation services › Records management
- • Library management services › Archiving services
Procurement history
| Date | Document |
|---|---|
| 2017-05-18 | Contract notice |
| 2017-10-20 | Contract award notice |
Contract notice (2017-05-18)
Object
Scope of the procurement
Title: Records management
Reference number: AC/2017/07
Short description:
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Records management 📦
Additional CPV: Archiving services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Arts Council
Postal address: 70 Merrion Square
Postal code: D02 NY52
Postal town: Dublin
Contact
Internet address: http://www.artscouncil.ie 🌏
E-mail: aidan.burke@artscouncil.ie 📧
Phone: +353 16180200 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112715&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112715&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2017-05-18 📅
Submission deadline: 2017-06-19 📅
Publication date: 2017-05-20 📅
Identifiers
Notice number: 2017/S 097-191840
OJ-S issue: 97
Additional information
Object
Scope of the procurement
Estimated total value: 500 000 EUR 💰
Estimated value excluding VAT: 500 000 EUR 💰
Duration: 48 months
Description of renewals:
Main site or place of performance: Dublin — Ireland.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Contract performance conditions:
Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2017-12-19 📅
Tender opening date: 2017-06-19 📅
Tender opening time: 14:00
Place: Arts Council, 70 Merrion Square, Dublin, D02 NY52, Ireland.
Additional information: Nominated Officers of the Arts Council.
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Aidan Burke
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1241 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112715&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: The High Court
Postal address: Four Courts, East Wing, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtscentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2017/S 097-191840 (2017-05-18)
Object
Scope of the procurement
Title: Records management
Reference number: AC/2017/07
Short description:
This is a contract for the provision of onsite file management and archiving services as outlined in the attached Request for Tender (RFT) document.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Records management 📦
Additional CPV: Archiving services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Arts Council
Postal address: 70 Merrion Square
Postal code: D02 NY52
Postal town: Dublin
Contact
Internet address: http://www.artscouncil.ie 🌏
E-mail: aidan.burke@artscouncil.ie 📧
Phone: +353 16180200 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112715&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112715&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2017-05-18 📅
Submission deadline: 2017-06-19 📅
Publication date: 2017-05-20 📅
Identifiers
Notice number: 2017/S 097-191840
OJ-S issue: 97
Additional information
Please refer to attached Request for Tender (RFT) document for further information.
Object
Scope of the procurement
Estimated total value: 500 000 EUR 💰
Estimated value excluding VAT: 500 000 EUR 💰
Duration: 48 months
Description of renewals:
Initial contract period of 48 months with two further renewal options of 12 months each.
Additional information:
Please refer to attached Request for Tender (RFT) document for further information.
Place of performance
Main site or place of performance: Dublin — Ireland.
Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to attached Request for Tender (RFT) document for further information.
Economic and financial standing:
Please refer to attached Request for Tender (RFT) document for further information.
Technical and professional ability:
Please refer to attached Request for Tender (RFT) document for further information.
Contract execution
Contract performance conditions:
Please refer to attached Request for Tender (RFT) document for further information.
Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2017-12-19 📅
Tender opening date: 2017-06-19 📅
Tender opening time: 14:00
Place: Arts Council, 70 Merrion Square, Dublin, D02 NY52, Ireland.
Additional information: Nominated Officers of the Arts Council.
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Aidan Burke
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1241 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=112715&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: The High Court
Postal address: Four Courts, East Wing, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtscentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Source: OJS 2017/S 097-191840 (2017-05-18)
Contract award notice (2017-10-20)
Object
Scope of the procurement
Short description:
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2017-10-20 📅
Publication date: 2017-10-24 📅
Identifiers
Notice number: 2017/S 204-421138
Refers to notice: 2017/S 097-191840
OJ-S issue: 204
Procedure
Award criteria
Quality criterion (name): Tenderers must demonstrate that they have successfully delivered file management and archiving services to a Public body and/or Cultural Organisation or equivalent
Quality criterion (weighting): 20 %
Quality criterion (name): Proposed methodology and approach to deliver and manage the required services
Quality criterion (weighting): 30 %
Quality criterion (name): Qualifications and experience of proposed Key Personnel to include file management and retention/archiving knowledge and experience
Any proposed additional benefits / value for money options
Quality criterion (weighting): 10 %
Price weighting: 20 %
Award of contract
Date of contract conclusion: 2017-10-18 📅
Source: OJS 2017/S 204-421138 (2017-10-20)
Object
Scope of the procurement
Short description:
This is a contract for the provision of on-site file management and archiving services as outlined in the attached Request for Tender (RFT) document.
Total value of the procurement: 450 000 EUR 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2017-10-20 📅
Publication date: 2017-10-24 📅
Identifiers
Notice number: 2017/S 204-421138
Refers to notice: 2017/S 097-191840
OJ-S issue: 204
Procedure
Award criteria
Quality criterion (name): Tenderers must demonstrate that they have successfully delivered file management and archiving services to a Public body and/or Cultural Organisation or equivalent
Quality criterion (weighting): 20 %
Quality criterion (name): Proposed methodology and approach to deliver and manage the required services
Quality criterion (weighting): 30 %
Quality criterion (name): Qualifications and experience of proposed Key Personnel to include file management and retention/archiving knowledge and experience
Any proposed additional benefits / value for money options
Quality criterion (weighting): 10 %
Price weighting: 20 %
Award of contract
Date of contract conclusion: 2017-10-18 📅
Source: OJS 2017/S 204-421138 (2017-10-20)
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