NLI Collection Management Services — Multi-Party Framework Agreement

National Library of Ireland

The National Library of Ireland proposes to engage in a competitive process in order to establish a multi-operator framework agreement for Collection Management Services. The services are grouped into 5 Lots to enable the National Library of Ireland to select appropriate service providers at the time of a mini-tender. The 5 Lots are: 1. Metadata Creation, QA and Enhancement; 2. Processing; 3. Digitisation; 4. Preservation; 5. Project Management. There is no minimum or maximum number of Lots that tenderers can bid for in the case of Lots 1 to 4 but tenderers cannot bid for Lot 5 (Project Management services) on its own.

Deadline

The time limit for receipt of tenders was 2017-09-18. The procurement was published on 2017-08-15.

Who? What? Where?
Procurement history
Date Document
2017-08-15 Contract notice
Contract notice (2017-08-15)
Object
Scope of the procurement
Title: Library and archive services
Reference number: NLI CMS Framework 2017-2021
Short description:
The National Library of Ireland proposes to engage in a competitive process in order to establish a multi-operator framework agreement for Collection Management Services. The services are grouped into 5 Lots to enable the National Library of Ireland to select appropriate service providers at the time of a mini-tender. The 5 Lots are: 1. Metadata Creation, QA and Enhancement; 2. Processing; 3. Digitisation; 4. Preservation; 5. Project Management. There is no minimum or maximum number of Lots that tenderers can bid for in the case of Lots 1 to 4 but tenderers cannot bid for Lot 5 (Project Management services) on its own.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Library and archive services 📦
Additional CPV: Library management services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National Library of Ireland
Postal address: Kildare Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: http://www.nli.ie 🌏
E-mail: coflaherty@nli.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=115286&B=ETENDERS_SIMPLE 🌏
URL for participation: http://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2017-08-15 📅
Submission deadline: 2017-09-18 📅
Publication date: 2017-08-17 📅
Identifiers
Notice number: 2017/S 156-323881
OJ-S issue: 156
Additional information
Authority Control: the NLI may request services specifically focused on QA, correction and enhancement of authority data. Automated/Batch Metadata Processing: for some projects, batch-processing of metadata records may be a requirement.

Object
Scope of the procurement
Estimated total value: 2 000 000 EUR 💰
Title of the lot: Metadata Creation, QA and Enhancement
Lot number: 1
Short description:
Includes the creation of descriptive metadata for all Library material, including digital material e.g. websites archived as part of the NLI's web archiving programme. The NLI maintains all descriptive metadata in MARC21 format in its Library Management System, Virtua. Depending on the nature of the project covered by the mini-tender, metadata may be required to be created outside of Virtua for mapping to MARC2.
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Estimated value excluding VAT: 450 000 EUR 💰
Duration: 48 months
Additional information:
Authority Control: the NLI may request services specifically focused on QA, correction and enhancement of authority data.
Automated/Batch Metadata Processing: for some projects, batch-processing of metadata records may be a requirement.
Title of the lot: Processing
Lot number: 2
Short description:
Material acquired by the NLI undergoes a number of processes on its journey through the Library — from acquisition through to cataloguing, to shelving or possibly digitisation. Access to material in the collection (for readers or for digitisation) is dependent on processing being completed successfully. These support activities are crucial to the provision of full access to the collections.
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Additional information:
The following list of processing activities is not exhaustive:
— Sorting
— Stamping
— Labelling
— Bar-coding
— Boxing (making enclosures using equipment provided)
— Shelving
— Shelf checking.
Title of the lot: Digitisation
Lot number: 3
Short description:
The NLI recognises the importance of developing its digital collections and to maximise access to its resources, enabling users to work with our collections in new and innovative ways. The specific processes, outputs and standards used for digitisation will be specified and agreed as part of each mini-tender process. Depending on the material being digitised and on the nature of the project covered by the mini-tender, this activity may take place onsite or offsite.
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Additional information:
This activity will include the digitisation of all Library material (e.g. books, photographs, manuscripts, prints) and formats (e.g. paper, photographic negatives, analogue sound and video recordings).
Title of the lot: Preservation
Lot number: 4
Short description:
This activity may include cleaning, boxing, bar-coding, security tagging and labelling.
Title of the lot: Project Management
Lot number: 5
Short description:
In addition to the specific activities described in Lots 1-4, for some mini-tenders the Library may request the provision of dedicated Project Management resources to co-ordinate and manage the activities and to ensure timely delivery of the project deliverables specified in the mini-tender.
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Estimated value excluding VAT: 200 000 EUR 💰
Place of performance
Main site or place of performance: Dublin 2.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: None.

Procedure
Number of participants to be contemplated: 3
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2017-09-18 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: IE6608491N
Contact
Contact point: Colette O'Flaherty
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/253 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=115286&B=ETENDERS_SIMPLE 🌏
URL for participation: www.etenders.gov.ie 🌏

Reference
Additional information
1.) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included in the mailing list for clarifications and further information. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed or not relayed via third parties.
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2.) Please note that in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not a de facto requirement. In all such cases it should be understood that such indications are to treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.
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Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Source: OJS 2017/S 156-323881 (2017-08-15)
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