Provision of Document/Image management systems

An Post

An Post are seeking an enterprise wide solution, initially to replace their current
document imaging repository system. This current system (Alchemy) stores in
excess of 64M document images comprising approximately 1.5TB of storage.
Additionally An Post seek that the solution is sufficiently capable of supporting
multiple projects/systems requirements for document storage, retrieval and image
data capture processes.
Images are stored within the current solution through interfacing with OpenText
Teleforms document scanning software, Metastorm BPM software and as
uploaded from mobile devices used by postal staff. Images are retrieved from the
system via Metastorm BPM software and other custom built applications with
multiple users.

Deadline

The time limit for receipt of tenders was 2016-09-14. The procurement was published on 2016-08-10.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2016-08-10 Contract notice
2017-06-22 Contract award notice
Contract notice (2016-08-10)
Object
Scope of the procurement
Title: Drawing and imaging software package
Reference number: 1626
Short description:
An Post are seeking an enterprise wide solution, initially to replace their current document imaging repository system. This current system (Alchemy) stores in excess of 64M document images comprising approximately 1.5TB of storage. Additionally An Post seek that the solution is sufficiently capable of supporting multiple projects/systems requirements for document storage, retrieval and image data capture processes. Images are stored within the current solution through interfacing with OpenText Teleforms document scanning software, Metastorm BPM software and as uploaded from mobile devices used by postal staff. Images are retrieved from the system via Metastorm BPM software and other custom built applications with multiple users.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Drawing and imaging software package 📦
Additional CPV: Document creation, drawing, imaging, scheduling and productivity software package 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: An Post
Postal address: General Post Office, O'Connell Street
Postal town: Dublin
Contact
Internet address: http://www.anpost.ie/AnPost/ 🌏
E-mail: noelle.kenneally@anpost.ie 📧
Phone: +353 17058551 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102071&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102071&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2016-08-10 📅
Submission deadline: 2016-09-14 📅
Publication date: 2016-08-13 📅
Identifiers
Notice number: 2016/S 156-283112
OJ-S issue: 156

Object
Scope of the procurement
Short description:
An Post are seeking an enterprise wide solution, initially to replace their current
document imaging repository system. This current system (Alchemy) stores in
excess of 64M document images comprising approximately 1.5TB of storage.
Additionally An Post seek that the solution is sufficiently capable of supporting
multiple projects/systems requirements for document storage, retrieval and image
data capture processes.
Images are stored within the current solution through interfacing with OpenText
Teleforms document scanning software, Metastorm BPM software and as
uploaded from mobile devices used by postal staff. Images are retrieved from the
system via Metastorm BPM software and other custom built applications with
multiple users.
Estimated total value: 1 EUR 💰
Short description:
multiple users. They key requirements of the solution required are;
—Provide equivalent image repository system software capable of efficiently
storing & retrieving images with comprehensive features for record management
customisable to individual document types
—Migrate all images and files from the current platform to the new platform.
—Redevelop or replace all interfaces that currently exist with the Alchemy software.
These can broadly be categorised as follows
o Teleforms Scanning software.
o Mobile Scanners
o MetaStorm BPM..
o Custom Built Indexing application.
— Provide a solution that can apply a new index to previously captured
documents, based on business rules that will be defined.
— The ability to maintain document versions should be part of any solution
— Facilitate An Post compliance with all relevant Data Protection &
Financial regulation/legislation through record management.
— Provide capability to store and easily retrieve documents captured from
additional sources including emails, MFDs, system interfaces, print runs, screen
grabs, PC based documents etc. and support features such as
intelligent/automatic indexing of documents stored
—Provide a full audit trail of all actions completed on all documents
—Addition of new document types should be user function and not require the engagement of a software developer
—Be capable of being supported for a least 10 years from time of purchase with clear arrangements for patching/upgrades and product maintenance
—Operate within An Post technical environment (Windows, Oracle, SqlServer or equivalent) and be capable of integration with bespoke/third party systems.
Estimated value excluding VAT: 1 EUR 💰
Duration: 36 months
Description of renewals: 3 year contract with a option of a further 2 years.
Place of performance
Main site or place of performance: Dublin.

Procedure
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Noelle Kenneally
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/391 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=102071&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Source: OJS 2016/S 156-283112 (2016-08-10)
Contract award notice (2017-06-22)
Object
Scope of the procurement
Short description:
An Post are seeking an enterprise wide solution, initially to replace their current document imaging repository system.
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2017-06-22 📅
Publication date: 2017-06-27 📅
Identifiers
Notice number: 2017/S 120-243419
Refers to notice: 2016/S 156-283112
OJ-S issue: 120

Award of contract
Date of contract conclusion: 2017-06-20 📅
Name: Inpute Technologies
National registration number: 6352588H
Postal address: Frankfort Centre, Dundrum Road
Postal town: Dundrum
Country: Ireland 🇮🇪
Phone: +353 15175100 📞
E-mail: c.howard@inpute.com 📧
Internet address: http://www.inpute.com 🌏

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Source: OJS 2017/S 120-243419 (2017-06-22)
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