Multi Supplier Framework for the Provision of Records Management Services

The Office of Government Procurement

This competition relates to the establishment of a number of multi-supplier
Framework Agreements for the provision of Records Management Services. This
Competition is divided into four (4) lots.

Deadline

The time limit for receipt of tenders was 2016-03-24. The procurement was published on 2016-02-12.

Who? What? Where?
Procurement history
Date Document
2016-02-12 Contract notice
2016-07-29 Contract award notice
Contract notice (2016-02-12)
Object
Scope of the procurement
Title: Records management
Quantity or scope: 04 000 000
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Records management 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for one or more lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: The Office of Government Procurement
Postal address: 3A Mayor Street Upper
Postal code: 1
Postal town: Dublin
Contact
Internet address: http://www.procurement.ie/ 🌏
E-mail: support@ogp.gov.ie 📧
Phone: +76 1008000 📞

Reference
Dates
Date dispatched: 2016-02-12 📅
Submission deadline: 2016-03-24 📅
Publication date: 2016-02-17 📅
Identifiers
Notice number: 2016/S 033-053399
OJ-S issue: 33

Object
Scope of the procurement
Short description:
This competition relates to the establishment of a number of multi-supplier
Framework Agreements for the provision of Records Management Services. This
Competition is divided into four (4) lots.
Lot number: 1
Title of the lot: Framework Agreement Lot 1 — Nationwide Record Management Services (All 26 counties)
Short description:
Carlow, Cavan, Clare, Cork, Donegal, Dublin,Galway, Kerry, Kildare, Kilkenny, Laois, Leitrim,Limerick, Longford, Louth, Mayo, Meath, Monaghan,Offaly, Roscommon, Sligo, Tipperary, Waterford,Westmeath, Wexford, Wicklow.
Carlow, Cavan, Clare, Cork, Donegal, Dublin,
Galway, Kerry, Kildare, Kilkenny, Laois, Leitrim,
Limerick, Longford, Louth, Mayo, Meath, Monaghan,
Offaly, Roscommon, Sligo, Tipperary, Waterford,
Westmeath, Wexford, Wicklow.
Estimated value excluding VAT: 0 💰
4 000 000 💰
Lot number: 2
Title of the lot: Framework Agreement Lot 2 — Record Management Services in Leinster
Short description:
Dublin City and County, Louth, Meath, Longford,Westmeath, Offaly, Kildare, Laois, Wicklow, Carlow,Kilkenny and Wexford.
Dublin City and County, Louth, Meath, Longford,
Westmeath, Offaly, Kildare, Laois, Wicklow, Carlow,
Kilkenny and Wexford.
Duration: 36 months
Lot number: 3
Title of the lot: Framework Agreement Lot 3 — Record Management Services in Munster
Short description: Clare, Tipperary, Limerick, Kerry, Waterford and Cork.
Lot number: 4
Title of the lot: Framework Agreement Lot 4 — Record Management Services in Connacht and Ulster
Short description:
Donegal, Sligo, Leitrim, Cavan, Monaghan,…
… Mayo,Roscommon and Galway.
… Mayo,
Roscommon and Galway.
Number of possible renewals: 1
Time frame for subsequent contracts: 12 months
Duration: 036 months
Reference number: SFU004F
Place of performance
Main site or place of performance: Ireland.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).
Economic and financial standing:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).
Minimum level(s) of standards:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).
Technical and professional ability:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).
Contract execution
Deposits and guarantees required:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please refer to the Request for Tender documents associated with the notice published on www.etenders.gov.ie (RFT #102397).

Procedure
Tender validity period: 006 months
Tender opening date: 2016-03-24 📅
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Other Public Sector Bodies
Contact
Contact point: Tender Operations
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/351 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95864&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95864&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: SFU004F

Complementary information
Review body
Name: The High Court of Ireland
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Information about review deadlines: Please consult with your own legal advisors.
Source: OJS 2016/S 033-053399 (2016-02-12)
Contract award notice (2016-07-29)
Object
Scope of the procurement
Short description:
This competition relates to the establishment of a number of multi-supplier Framework Agreements for the provision of Records Management Services. This Competition is divided into four (4) lots.
Notice metadata
Document type: Contract award notice
Common procurement vocabulary (CPV)
Additional CPV: Archiving services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-07-29 📅
Publication date: 2016-08-02 📅
Identifiers
Notice number: 2016/S 147-266047
Refers to notice: 2016/S 033-053399
OJ-S issue: 147
Additional information
We refer to the above competition. Subsequent to our standstill letter of 7

Object
Scope of the procurement
Short description:
Carlow, Cavan, Clare, Cork, Donegal, Dublin, Galway, Kerry, Kildare, Kilkenny, Laois, Leitrim, Limerick, Longford, Louth, Mayo, Meath, Monaghan, Offaly, Roscommon, Sligo, Tipperary, Waterford, Westmeath, Wexford, Wicklow.
Dublin City and County, Louth, Meath, Longford, Westmeath, Offaly, Kildare, Laois, Wicklow, Carlow, Kilkenny and Wexford.
Donegal, Sligo, Leitrim, Cavan, Monaghan, Mayo, Roscommon and Galway.

Procedure
Award criteria
Cost criterion: 0
Cost weighting: 0

Complementary information
Review body
Postal town: Dublin
Postal code: 1
Source: OJS 2016/S 147-266047 (2016-07-29)
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