Invitation to Tender for Support, Maintenance, Development and Upgrade of Oracle E-Business Financial Management System

Dublin City Council

Dublin City Council proposes to award a contract for the Support, Maintenance, Development and Upgrade of Oracle E-Business Financial Management System for a period of 3 years from the awarding date with an option to extend the contract for a period or periods of up to 12 months with a maximum of two such extensions under the same terms and conditions, based on annual reviews of operations. The contract is for the provision of the following services:
— Migration from Oracle FMS version 11.5.10.2 to version 12.2.X as a minimum
requirement.
— System support/issue fixing — support and fixing of issues arising in R11 and
R12
— Development /Enhancements / Customisations — definition, project management
and implementation of customisations or enhancements arising in relation to
interfaces with other systems or departmental business processes.
— Development of financial and other reports.
— Assistance in future system developments.
— The development and implementation of Oracle Business Process Execution
Language (BPEL) for the management of interfaces to external systems.

Deadline

The time limit for receipt of tenders was 2016-02-29. The procurement was published on 2016-01-19.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Fujitsu (Ireland) Limited

Who?

• Dublin City Council

What?

Procurement history

Date	Document
2016-01-19	Contract notice
2016-04-13	Contract award notice

Contract notice (2016-01-19)
Object
Scope of the procurement
Title: Financial systems software development services
Quantity or scope:
“Dublin City Council proposes to award a contract for the Support, Maintenance, Development and Upgrade of Oracle E-Business Financial Management System for...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Financial systems software development services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: IS Department, Floor 9, Block 1, Civic Offices, Fishamble Street
Postal code: 8
Postal town: Dublin
Contact
E-mail: fmsupgrade@dublincity.ie 📧
Phone: +353 2223424 📞

Reference
Dates
Date dispatched: 2016-01-19 📅
Submission deadline: 2016-02-29 📅
Publication date: 2016-01-20 📅
Identifiers
Notice number: 2016/S 013-018962
OJ-S issue: 13
Additional information

“1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied...”

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The contract is primarily for use by the Finance Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.

8. Tenders may be submitted in English or in the Irish language.

9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).

10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.

11. All queries regarding this tender requirements or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie RFT ID: 102328 as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.

All queries must be submitted before close of business on Friday 19.2.2016 to enable issue of responses to all interested parties.

12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:
“Dublin City Council proposes to award a contract for the Support, Maintenance, Development and Upgrade of Oracle E-Business Financial Management System for...”

“— Migration from Oracle FMS version 11.5.10.2 to version 12.2.X as a minimum”

Show more (10)

“requirement.”

“— System support/issue fixing — support and fixing of issues arising in R11 and”

“R12”

“— Development /Enhancements / Customisations — definition, project management”

“and implementation of customisations or enhancements arising in relation to”

“interfaces with other systems or departmental business processes.”

“— Development of financial and other reports.”

“— Assistance in future system developments.”

“— The development and implementation of Oracle Business Process Execution”

“Language (BPEL) for the management of interfaces to external systems.”

Quantity or scope:
“Dublin City Council proposes to award a contract for the Support, Maintenance, Development and Upgrade of Oracle E-Business Financial Management System for...”

“— Migration from Oracle FMS version 11.5.10.2 to version 12.2.X as a minimum”

Show more (10)

Estimated value excluding VAT: 500 000 💰
1 500 000 💰
Description of options:
“Dublin City Council proposes to award a contract for the Support, Maintenance, Development and Upgrade of Oracle E-Business Financial Management System for...”
Reference number: RFT ID: 102328.
Place of performance
Main site or place of performance:
“Dublin 8.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“Please see tender documents RFT ID: 102328 available at www.etenders.gov.ie”
Economic and financial standing:
“Please see tender documents RFT ID: 102328 available at www.etenders.gov.ie”
Minimum level(s) of standards:
“Please see tender documents RFT ID: 102328 available at www.etenders.gov.ie”
Technical and professional ability:
“Please see tender documents RFT ID: 102328 available at www.etenders.gov.ie”
Contract execution
Deposits and guarantees required:
“Not applicable.”

Procedure
Tender validity period: 012 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: The Executive Manager IS Department
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/267 🌏
Name: Information is available from www.etenders.gov.ie RFT ID: 102328
Country: Ireland 🇮🇪
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=95790&B=ETENDERS_SIMPLE 🌏

Reference
Identifiers
Reference number attributed by the contracting authority: RFT ID: 102328.
Additional information

“1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 1997, 2003. If you consider that any of the information supplied...”

“2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce...”

Show more (11)

“3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.”

“4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that...”

“5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government...”

“6. The contract is primarily for use by the Finance Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.”

“7. Emailed/faxed/late tenders will not be accepted. Tenderers are asked to include a return address on the packaging.”

“8. Tenders may be submitted in English or in the Irish language.”

“9. Please note that OJEU contracts are covered by the Government Procurement Agreement (GPA).”

“10. Appeals procedure: The body to whom appeals should be addressed is — The High Court, Four Courts, Inns Quay, Dublin 7.”

“11. All queries regarding this tender requirements or process must be submitted through the Irish Government Procurement Opportunities Portal...”

“All queries must be submitted before close of business on Friday 19.2.2016 to enable issue of responses to all interested parties.”

“12. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the...”

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, The Four Courts, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
“Please consult your solicitor.”
Recurrent procurement

“36 months.”
Source: OJS 2016/S 013-018962 (2016-01-19)

Contract award notice (2016-04-13)
Object
Scope of the procurement
Total value of the procurement: 587 000 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2016-04-13 📅
Publication date: 2016-04-16 📅
Identifiers
Notice number: 2016/S 075-132321
Refers to notice: 2016/S 013-018962
OJ-S issue: 75

Procedure
Award criteria
Criterion: 1. Support Maintenance and Development (2000)
2. Upgrade requirements (4000)
3. Future Developments (600)
4. Upgrade Project Plan (500)
5. Combined upgrade and annual maintenance costs (2400)
6. Development and enhancement costs (500)

Award of contract
Date of contract conclusion: 2016-04-08 📅
Name: Fujitsu (Ireland) Limited
Postal address: Fujitsu House, Unit 100 Airside Business Park, Swo, Co Dublin
Postal town: Swords
Country: Ireland 🇮🇪
E-mail: dlirelandbidteam@uk.fujitsu.com 📧
Internet address: http://www.fujitsu.com/ie 🌏
Information about tenders
Number of tenders received: 3

Contracting authority
Identity
National registration number: 9710451V

Complementary information
Review body
Postal address: Chief Registrar, The Four Courts
Postal town: Dublin 7
Postal code: Inns Quay
Source: OJS 2016/S 075-132321 (2016-04-13)

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