Document Management Solution

Contract notice (2015-11-06)
Object
Scope of the procurement
Title: Software programming and consultancy services
Quantity or scope:
“4.3.1 The following are the high level requirements of the system:i. Document Management:— Document Capture;— Document Storage (central repository);— ...”    Show more
Total value of the procurement: 125 000 💰
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Software programming and consultancy services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Office of the Ombudsman
Postal address: 18 Lower Leeson Street
Postal code: 2
Postal town: Dublin
Contact
E-mail: liam.duffy@ombudsman.gov.ie 📧
Phone: +353 16395730 📞

Reference
Dates
Date dispatched: 2015-11-06 📅
Submission deadline: 2015-12-17 📅
Publication date: 2015-11-11 📅
Identifiers
Notice number: 2015/S 218-398153
OJ-S issue: 218

Object
Scope of the procurement
Short description:
“4.1.1 The Office is seeking to provide a document management solution which facilitates the capture, sharing and management of the office documents in...”    Show more
Quantity or scope:
“4.3.1 The following are the high level requirements of the system:”

“i. Document Management:”

Show more (19)

“— Document Capture;”

“— Document Storage (central repository);”

“— Document Management;”

“— Document Identification;”

“— Document versioning;”

“ii. Search and Retrieval;”

“iii. Retention Policies;”

“iv. Data Security;”

“v. Audit Trails;”

“vi. Integration to other ICT Business Systems;”

“vii. Disaster Recovery and Backup and Recovery.”

“4.3.2 The following services are required:”

“i. Annual maintenance and support Service for document management system;”

“ii. Training of key ICT Staff for technical support and system administration;”

“iii. Training of up to 120 end users and / or train the trainer approach;”

“iv. Delivery of upgrades;”

“v. Delivery of enhancements.”

“4.3.3 The following services are excluded from this tender:”

“i. ICT Hardware Infrastructure.”

Minimum number of possible renewals: 1
Maximum number of possible renewals: 2
Time frame for subsequent contracts: 24 months
Place of performance
Main site or place of performance:
“18 Lower Leeson Street.”

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
“See attached RFT.”
Economic and financial standing:
“See attached RFT.”
Minimum level(s) of standards:
“See attached RFT.”
Technical and professional ability:
“See attached RFT.”
Contract execution
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“See attached RFT.”
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
“See attached RFT.”
Other particular conditions:
“See attached RFT.”

Procedure
Tender validity period: 012 months
Tender opening date: 2015-12-21 📅
Place of opening (organisation): Liam Duffy
Information about authorised persons and opening procedure:
“Eoin Keaveny.”
Languages
Language: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Liam Duffy
Address of the buyer profile: http://irl.eu-supply.com/ctm/Supplier/CompanyInformation/Index/464 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94066&B=ETENDERS_SIMPLE 🌏
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=94066&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Start date: 2016-02-08 📅
End date: 2017-12-29 📅
Source: OJS 2015/S 218-398153 (2015-11-06)