The establishment of a Single Party Framework Agreement for Project Management and Energy Consultancy / Audit Services

Limerick and Clare ETB

Limerick and Clare Education and Training Board (LCETB) wishes to establish a Single Party Framework Agreement for Project Management and Energy Consultancy / Audit Services.
Following a successful application to the EEEF (European Energy Efficiency Fund) for Technical Assistance to carry out a full Energy Audit of all LCETB schools and Centres and to develop an energy management system, we are now inviting applications from suitably qualified professionals to be considered for the tender to oversee the design and development of this project.
The aim of this project is to develop an energy management system (EnMS), based on continuous improvement methodologies, that will sustain energy, environmental and cost performance improvements, throughout the organisation.
Cost, energy and environmental reduction targets need to be aligned to national and international 2020 targets. The development of a structured energy management system will help LCETB to ensure that a continuous energy performance improvement methodology is fostered, promoted and nourished in the short, medium and long term.
Energy audits will need to be carried out at each of the buildings/centres, a strategic energy management action plan (Energy MAP) has to be developed and the exact cost and preferred suppliers to implement the projects has to be attained.
Following the energy audits and Energy MAP the common energy efficiency technologies and techniques that will be required has to be developed into an organisation wide energy management system. Renewable energy studies may also need to be carried out at appropriate sites.

Deadline

The time limit for receipt of tenders was 2014-07-18. The procurement was published on 2014-06-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2014-06-27 Contract notice
2014-11-17 Contract award notice
Contract notice (2014-06-27)
Object
Scope of the procurement
Title: Environmental services
Quantity or scope:
Limerick and Clare Education and Training Board (LCETB) wishes to establish a Single Party Framework Agreement for Project Management and Energy Consultancy / Audit Services to cover design and implementation of the programme over the 6 years.150 000750 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Environmental services 📦

Procedure
Procedure type: Accelerated restricted procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Limerick and Clare ETB
Postal address: Station Road, Co. Clare
Postal town: Ennis
Contact
E-mail: tmarkham@clarevec.ie 📧
Phone: +353 656865479 📞

Reference
Dates
Date dispatched: 2014-06-27 📅
Submission deadline: 2014-07-18 📅
Publication date: 2014-07-02 📅
Identifiers
Notice number: 2014/S 124-221229
OJ-S issue: 124
Additional information
1. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words 'or equivalent' will always be appended. 2. The Contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in response to this competition. 3. Award of contract will be subject to the approval of the competent authorities. 4. If for any reason it is not possible to conclude the contract with the successful tenderer designate emerging from this competitive process, or if having concluded the contract the Contracting Authority decides to terminate that contract, the Contracting Authority reserves the right to conclude the contract with the next highest scoring tenderer on the basis of the same terms and as tendered by that party, at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion. 5. At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract at any time.
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Object
Scope of the procurement
Short description:
Limerick and Clare Education and Training Board (LCETB) wishes to establish a Single Party Framework Agreement for Project Management and Energy Consultancy / Audit Services.
Following a successful application to the EEEF (European Energy Efficiency Fund) for Technical Assistance to carry out a full Energy Audit of all LCETB schools and Centres and to develop an energy management system, we are now inviting applications from suitably qualified professionals to be considered for the tender to oversee the design and development of this project.
Show more
The aim of this project is to develop an energy management system (EnMS), based on continuous improvement methodologies, that will sustain energy, environmental and cost performance improvements, throughout the organisation.
Cost, energy and environmental reduction targets need to be aligned to national and international 2020 targets. The development of a structured energy management system will help LCETB to ensure that a continuous energy performance improvement methodology is fostered, promoted and nourished in the short, medium and long term.
Show more
Energy audits will need to be carried out at each of the buildings/centres, a strategic energy management action plan (Energy MAP) has to be developed and the exact cost and preferred suppliers to implement the projects has to be attained.
Following the energy audits and Energy MAP the common energy efficiency technologies and techniques that will be required has to be developed into an organisation wide energy management system. Renewable energy studies may also need to be carried out at appropriate sites.
Show more
Quantity or scope:
Limerick and Clare Education and Training Board (LCETB) wishes to establish a Single Party Framework Agreement for Project Management and Energy Consultancy / Audit Services to cover design and implementation of the programme over the 6 years.
Estimated value excluding VAT: 150 000 💰
750 000 💰
Duration: 72 months
Name of EU-financed project or programme: European Energy Efficiency Fund.
Place of performance
Main site or place of performance: County Limerick and County Clare.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As per the tender document, available to download from www.etenders.gov.ie with System ID 85692.
Economic and financial standing:
As per the tender document, available to download from www.etenders.gov.ie with System ID 85692.
Minimum level(s) of standards:
As per the tender document, available to download from www.etenders.gov.ie with System ID 85692.
Technical and professional ability:
As per the tender document, available to download from www.etenders.gov.ie with System ID 85692.
Contract execution
Deposits and guarantees required: not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: To be discussed with the successful framework member.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
A grouping, if successful, may be required to contract as a single entity having joint and several liability but subject to the agreement of the contracting parties. If it is proposed to sub-contract the delivery of any contract under the framework, it may be a condition of award of contract that both the service provider and any proposed sub-contractor enter simultaneously into a collateral warranty with the contracting authority for the relevant portion of that contract.
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Names and professional qualifications of the staff ✅

Procedure
Duration of the framework agreement in years: 6
Justification for framework agreement duration over four years:
It is recognised that the maximum period of a framework agreement should not exceed four years, “save in exceptional circumstances duly justified in particular by the subject matter of the framework agreement”. In this particular instance, the European Energy Efficiency Fund may extend over 6 years and it is therefore concluded that the framework should also extend over a similar period, in the interests of good business and sound administration.
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Justification of the accelerated procedure:
Due to time constraints on the project, LCETB will employ a competitive accelerated restricted procedure provided for in Directive 2004/18/EC in order to establish the framework.
Envisaged number of candidates: 5
Objective criteria for selection:
As per the qualification questionnaire available to download from www.etenders.gov.ie it is anticipated that at least 5 will be invited to tender subject to that number meeting the qualification criteria and rules.
Languages
Language: English 🗣️
Other languages: Ga

Contracting authority
Contact
Contact point: Theresa Markham

Reference
Additional information
1. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words 'or equivalent' will always be appended.
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2. The Contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers in response to this competition.
3. Award of contract will be subject to the approval of the competent authorities.
4. If for any reason it is not possible to conclude the contract with the successful tenderer designate emerging from this competitive process, or if having concluded the contract the Contracting Authority decides to terminate that contract, the Contracting Authority reserves the right to conclude the contract with the next highest scoring tenderer on the basis of the same terms and as tendered by that party, at any time during the tender validity period. This shall be without prejudice to the right of the Contracting Authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion.
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5. At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract at any time.

Complementary information
Review body
Name: The High Court
Postal address: The Four Courts, Inns Quay 7
Postal town: Dublin 7
Country: Ireland 🇮🇪
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Precise information on deadline(s) for lodging appeals: Please refer to the relevant Irish Statutory Instruments(SI 130 of 2010 and SI 420 of 2010) available at www.irishstatutebook.ie
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor.
Source: OJS 2014/S 124-221229 (2014-06-27)
Contract award notice (2014-11-17)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Limerick and Clare Education and Training Board
Postal address: Procurement/Capital Works Section, Station Road, Co. Clare

Reference
Dates
Date dispatched: 2014-11-17 📅
Publication date: 2014-11-19 📅
Identifiers
Notice number: 2014/S 223-394661
Refers to notice: 2014/S 124-221229
OJ-S issue: 223
Additional information
The value of the framework was estimated to be between 150 000 and 750 000. The offers received were for the initial contract of this framework.

Object
Scope of the procurement
Reference number: EEEF/TA/RFT/09Aug2014
Estimated value excluding VAT: 139 770 💰
190 406 💰

Procedure
Award criteria
Criterion: 1. Methodology for delivery of the service addressing the scope of services identified under the framework (40)
2. Technical merit of team proposed (20)
3. Delivery schedules offered/Project Plan (15)
4. Reliability and continuity of service (5)
5. Ultimate cost to the contracting authority over the life of the contract (35)

Award of contract
Date of contract conclusion: 2014-10-23 📅
Name: Aramark Environmental Services
Postal address: Northern Cross, Malahide Road
Postal town: Dublin
Postal code: 17
Country: Ireland 🇮🇪
E-mail: cooke-alan@aramark.ie 📧
Internet address: http://www.aramark.ie 🌏
Information about tenders
Number of tenders received: 4

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Source: OJS 2014/S 223-394661 (2014-11-17)
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