Framework agreement for temporary exhibition services

Chester Beatty Library

The Chester Beatty Library, Dublin is an art museum and library which houses the great collection of manuscripts, miniature paintings, prints, drawings, rare books and some decorative arts assembled by Sir Alfred Chester Beatty. The Chester Beatty Library wishes to establish a multi-party framework agreement for its requirements relating to temporary exhibition design services. It is envisaged that 3 firms will be appointed to the framework agreement. The framework agreement will be established on the basis of a competition for an initial programme covering 2 temporary exhibitions - (a) The Artbooks of Henri Matisse; (b) China Through the Lens.
Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=193672.

Deadline

The time limit for receipt of tenders was 2011-02-22. The procurement was published on 2011-01-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2011-01-27 Contract notice
2011-04-13 Contract award notice
Contract notice (2011-01-27)
Object
Scope of the procurement
Title: museum-exhibition services
Quantity or scope:
The duration of the framework agreement will be four years. The initial contracts cover 2 exhibitions - (a) The Artbooks of Henri Matisse - maximum budget is 35 000 EUR; (b) China through the lens - maximum budget is 15 000 EUR. At this point the value / quantity of exhibitions to be awarded under the framework is not known.80 000750 000
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Museum-exhibition services 📦

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Postal address: Dublin Castle
Postal town: Dublin 2
Contact
Internet address: http://www.cbl.ie/ 🌏
E-mail: docarroll@cbl.ie 📧
Phone: +353 14070764 📞

Reference
Dates
Date dispatched: 2011-01-27 📅
Submission deadline: 2011-02-22 📅
Publication date: 2011-01-28 📅
Identifiers
Notice number: 2011/S 19-030660
OJ-S issue: 19
Additional information
This notice is being published on a voluntary basis as the services are non-priority services and therefore not subject to the full requirements of Directive 2004/18/EC. The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers. Award of this framework agreement and any follow on contract is subject to the approval of all the relevant competent authorities. The framework agreement with at least 3 firms will be established on foot of this tender competition with the best scoring tenderer also being awarded the initial contract. The Contracting Authority is subject to the Freedom of Information Act 1997 as amended in 2003. Tenderers must therefore identify any information which they consider commercially sensitive. (ET Ref:193672)
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Object
Scope of the procurement
Estimated value excluding VAT: 80 000 💰
750 000 💰
Short description:
The Chester Beatty Library, Dublin is an art museum and library which houses the great collection of manuscripts, miniature paintings, prints, drawings, rare books and some decorative arts assembled by Sir Alfred Chester Beatty. The Chester Beatty Library wishes to establish a multi-party framework agreement for its requirements relating to temporary exhibition design services. It is envisaged that 3 firms will be appointed to the framework agreement. The framework agreement will be established on the basis of a competition for an initial programme covering 2 temporary exhibitions - (a) The Artbooks of Henri Matisse; (b) China Through the Lens.
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Note: to register your interest in this notice and obtain any additional information please visit the eTenders web site at http://www.etenders.gov.ie/Search/Search_Switch.aspx?ID=193672.
Quantity or scope:
The duration of the framework agreement will be four years. The initial contracts cover 2 exhibitions - (a) The Artbooks of Henri Matisse - maximum budget is 35 000 EUR; (b) China through the lens - maximum budget is 15 000 EUR. At this point the value / quantity of exhibitions to be awarded under the framework is not known.
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Duration: 48 months
Place of performance
Main site or place of performance: Chester Beatty Library, Dublin Castle, Dublin 2.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: See tender document, available to download from www.etenders.gov.ie.
Economic and financial standing: See tender document, available to download from www.etenders.gov.ie.
Technical and professional ability: See tender document, available to download from www.etenders.gov.ie.
Contract execution
Deposits and guarantees required: Not applicable.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: As per tender document.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
If successful, a grouping must be prepared to contract as a single entity having joint and several liability.
Names and professional qualifications of the staff ✅

Procedure
Number of operators of the framework agreement: 3
Duration of the framework agreement in years: 4
Tender validity period: 6 months
Languages
Language: English 🗣️
Irish 🗣️

Contracting authority
Identity
Awarding authority name: Chester Beatty Library
Contact
Contact point: Derval O'Carroll
Address of the buyer profile: http://www.etenders.gov.ie/search/Search_AuthProfile.aspx?ID=AA01890 🌏
Name: Tender documents available to download from www.etenders.gov.ie
URL for further information: www.etenders.gov.ie 🌏
Name: Tender documents available from www.etenders.gov.ie
URL for documents: www.etenders.gov.ie 🌏
Name: Chester Beatty Library
Postal town: Dublin 2.
Contact point: D. O'Carroll
URL for participation: http://www.cbl.ie/ 🌏

Reference
Additional information
This notice is being published on a voluntary basis as the services are non-priority services and therefore not subject to the full requirements of Directive 2004/18/EC.
The Contracting Authority will not be responsible for any costs, charges or expenses incurred by tenderers.
Award of this framework agreement and any follow on contract is subject to the approval of all the relevant competent authorities.
The framework agreement with at least 3 firms will be established on foot of this tender competition with the best scoring tenderer also being awarded the initial contract.
The Contracting Authority is subject to the Freedom of Information Act 1997 as amended in 2003. Tenderers must therefore identify any information which they consider commercially sensitive.
(ET Ref:193672)

Complementary information
Review body
Name: The High Court
Postal address: Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Internet address: www.courts.ie 🌏
Information about review deadlines:
Interested parties are referred to SI 130 of 2010, European Communities (Award of Contracts by Public Authorities) (Review Procedures) Regulations 2010.
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor
Source: OJS 2011/S 019-030660 (2011-01-27)
Contract award notice (2011-04-13)
Object
Scope of the procurement
Total value of the procurement: 29 300 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal code: 2
Postal town: Dublin

Reference
Dates
Date dispatched: 2011-04-13 📅
Publication date: 2011-04-15 📅
Identifiers
Notice number: 2011/S 74-120972
Refers to notice: 2011/S 19-030660
OJ-S issue: 74
Additional information
(ET Ref:219912).

Object
Place of performance
Main site or place of performance: Chester Beatty Library, Dublin Castle, Dublin 2, IRELAND.

Procedure
Award criteria
Criterion: 1. Ultimate cost of the initial contract (2 exhibitions) (35 %)
2. Quality and expertise of team proposed to manage the contract (20 %)
3. Proposed methodology for working with client to ensure the delivery of a quality service including scope of project management (20 %)
4. Creative proposal (10 %)
5. Project plan proposed to meet the timelines required for each exhibition (10 %)
6. Reliability and continuity of supply (5 %)

Award of contract

1️⃣
Date of contract conclusion: 2011-03-25 📅
Postal address: Twisel River Studios, 18 High Street
Postal town: Holywood
Postal code: BT18 9AD
Country: United Kingdom 🇬🇧
Internet address: www.tandemdesign.co.uk 🌏

2️⃣
Postal address: No 1. The Stables, Distillery Lofts, Distillery Road
Postal town: Dublin
Postal code: 3
Country: Ireland 🇮🇪
Internet address: www.vermilliondesign.com 🌏

3️⃣
Postal address: 8 Upper Fitzwilliam Street
Postal code: 02
Internet address: www.eventcomm.com 🌏
Information about tenders
Number of tenders received: 5

Complementary information
Service from which information about the review procedure may be obtained
Name: Consult a legal advisor.
Source: OJS 2011/S 074-120972 (2011-04-13)
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