THE SUPPLY, COMMISSIONING AND SUPPORT OF AN ORDER COMMUNICATIONS CLINICAL PORTAL

Beaumont Hospital

The Contracting Authority intends to award a contract for the supply, installation, commissioning, support and maintenance of an Order Communications Clinical Portal for use in an acute hospital environment. The proposed Order Communications Clinical Portal shall provide clinicians with centralised, up-to-date access to all patient data and shall have the ability to generate and respond to diagnostic orders, consults and referrals. In addition to the Order Communications Clinical Portal comprising the core requirement to be fulfilled under this contract, Beaumont Hospital reserves the right to procure additional related ICT solutions from the successful tenderer during the anticipated eight-year duration of the initial contract. It is envisaged that optional purchases may concern a clinical scheduling solution and / or a patient administration solution.

Deadline

The time limit for receipt of tenders was 2023-06-06. The procurement was published on 2023-05-16.

Who?

• Beaumont Hospital

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2023-05-16	Contract notice

Contract notice (2023-05-16)
Object
Scope of the procurement
Title: Medical software development services
Reference number: 2920
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Medical software development services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Beaumont Hospital
Postal address: Beaumont Road
Postal code: Beaumont
Postal town: Dublin
Contact
Internet address: http://www.beaumont.ie 🌏
E-mail: tendering@beaumont.ie 📧
Phone: +353 18092658 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=244733&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=244733&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-05-16 📅
Submission deadline: 2023-06-06 📅
Publication date: 2023-05-19 📅
Identifiers
Notice number: 2023/S 096-300821
OJ-S issue: 96
Additional information

This competition is being conducted by Beaumont Hospital to fulfil, in the first instance, Beaumont Hospital’s local requirements. However, the HSE, its funded agencies and other related organisations may make purchases on the terms of this contract.

Object
Scope of the procurement
Estimated total value: 4 500 000 EUR 💰
Short description:

The Contracting Authority intends to award a contract for the supply, installation, commissioning, support and maintenance of an Order Communications Clinical Portal for use in an acute hospital environment. Candidates are advised that this requirement does not relate to an Electronic Health Record System. It is envisaged that the proposed Order Communications Clinical Portal shall provide clinicians with centralised, up-to-date access to all patient data and shall have the ability to generate and respond to diagnostic orders, consults and referrals.

In addition to the Order Communications Clinical Portal comprising the core requirement to be fulfilled under this contract, Beaumont Hospital reserves the right to procure additional related ICT solutions from the successful tenderer during the anticipated eight-year duration of the initial contract. It is envisaged that optional purchases may concern a clinical scheduling solution (in an Emergency Department context or otherwise) and / or a patient administration solution. The scope and duration of any contract awarded as a result of an optional purchase shall mirror the contract awarded to the successful tenderer for the supply, commissioning and support of the required Order Communications Clinical Portal.

Estimated value excluding VAT: 4 500 000 EUR 💰
Duration: 180 months
Description of renewals:

This contract will have a maximum potential duration of 15 years. In the first instance, it is anticipated that a contract of 8 years’ duration will be entered into with the successful tenderer, comprising the supply, installation and commissioning of the solution, plus its ongoing support.

Description of options:

It is envisaged that optional purchases may concern a clinical scheduling solution (in an Emergency Department context or otherwise) and / or a patient administration solution. The scope and duration of any contract awarded as a result of an optional purchase shall mirror the contract awarded to the successful tenderer for the supply, commissioning and support of the required Order Communications Clinical Portal. The Invitation to Tender documentation issued to successful candidates will contain further information in this regard.

Additional information:

Place of performance
Main site or place of performance: Dublin 9

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As per the competition documentation, available to download from www.etenders.gov.ie

Contract execution
Contract performance conditions:

As per the competition documentation, available to download from www.etenders.gov.ie

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

As per the competition documentation, available to download from www.etenders.gov.ie

Accelerated procedure:

The required software will be used in an acute hospital context and is vital to ensure the prompt treatment of patients.

Time of receipt of tenders: 12:00
Date of dispatch of invitations: 2023-07-03 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Greg O'Leary
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/403 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=244733&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

As per the competition documentation, available to download from www.etenders.gov.ie

Complementary information
Review body
Name: The High Court
Postal address: Central Office of the High Court, Ground Floor, East Wing, The Four Courts, Inns Quay
Postal town: Dublin
Postal code: D7
Country: Ireland 🇮🇪
Phone: +353 18886699 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: https://www.courts.ie 🌏
Information about review deadlines:

The Contracting Authority undertakes that this reviewable public contract shall not be awarded until a period of fourteen calendar days has elapsed, commencing on the day after the date of electronic notification of all concerned tenderers. This 'standstill period' is being observed in accordance with the relevant provisions of S.I. 130 of 2010.

Source: OJS 2023/S 096-300821 (2023-05-16)

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