Specialist Technical Support for the audio-visual, recording, streaming and media production requirements of special events hosted in (or by) the University
University of Galway (ID 1400)
The Contracting Authority proposes to engage in a competitive process for the establishment of a Multi-Party Framework Agreement with two (2) Lots, which will be used to meet our requirements for all of University of Galway Audio Visual recording, streaming and media production requirements of special events hosted in (or by) the University arising during the life of the frameworks. Lot 1 - Specialist Technical Support for the audio-visual, recording, streaming and media production requirements for Corporate Public Proceedings (Physical and hybrid (physical and virtual)) Lot 2 - Specialist Technical Support for the audio-visual, recording, streaming, and media production requirements for High Profile Public Proceedings (Physical and hybrid (physical and virtual)) The framework agreements will be established as a multi-party framework agreement for each Lot with a maximum of three (3) of members in each Lot, subject to that number meeting the minimum criteria and rules. Tenderers may apply for one Lot or for both Lots. Tenderers may be admitted to the framework for one Lot or for both Lots if they ranked in the top 3 in one or both Lots. Interested parties must associate their company with the competition by logging on to eTenders to access the documents. Failure to associate means they will not receive clarifications or be in a position to submit a response. Responses must be uploaded as a Zip file in order to protect the integrity of file names.
DeadlineDeadline 2026-08-19
Who? What?- โข Accessories for sound and video equipment โบ Audio equipment accessories
- โข Exhibition, fair and congress organisation services โบ Event services
- โข Technical services โบ Technical assistance services
- โข Technical services โบ Technical support services
- โข Television and radio receivers, and sound or video recording or reproducing apparatus โบ Apparatus for sound, video-recording and reproduction
- โข Television projection equipment โบ Audio-visual equipment
- โข Television transmission apparatus without reception apparatus โบ Video transmission apparatus
- โข Aฯฯฮนฮบฮฎ โบ ฮฯฯฮตฮนฮฟฯ ฮคฮฟฮผฮญฮฑฯ ฮฮธฮทฮฝฯฮฝ
- โข Eastern and Midland โบ Dublin
- โข Northern and Western โบ West
Procurement history
| Date | Document |
|---|---|
| 2026-07-05 | Contract notice |
Contract notice (2026-07-05)
Object
Scope of the procurement
Title: Specialist Technical Support for the audio-visual, recording, streaming and media production requirements of special events hosted in (or by) the University
Short description:
Type of contract: Services
Products/services: Technical support services ๐ฆ
Estimated value excluding VAT: 2 750 000 EUR ๐ฐ
Information about lots
This contract is divided into lots โ
Tenders may be submitted for maximum number of lots: 2
Tenders may be submitted for all lots โ
1๏ธโฃ
Internal identifier:
Title: Corporate Public Proceedings (physical, virtual, and hybrid formats)
Additional products/services:
Town: Galway
Country: Ireland ๐ฎ๐ช
Place of performance: West ๐๏ธ
Duration: 8 years
Title
Lot Identification Number:
2๏ธโฃ
Internal identifier:
Title: High-Profile Public Proceedings (physical, virtual, and hybrid formats)
Title
Lot Identification Number:
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-08-19 12:00:00 ๐
Conditions for opening of tenders: 2026-08-19 12:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=8575294
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators โ
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Maximum number of participants: 3
Tendering terms
Tenderers may submit more than one tender
Opening date: 2026-08-19 12:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=8575294
Electronic invoicing: Allowed
Electronic ordering will be used โ
Electronic payment will be used โ
Deadline for requesting additional information: 2026-08-05 12:00:00 ๐
Contracting authority
Name and addresses
Name: University of Galway (ID 1400)
National registration number:
Postal address: University Road, Galway
Postal code: H91TK33
Postal town: Galway
Region: West ๐๏ธ
Country: Ireland ๐ฎ๐ช
Contact point: Procurement Department
E-mail: procure@universityofgalway.ie ๐ง
Phone: +353 (0)91 524411 ๐
URL: https://www.universityofgalway.ie/ ๐
Address of the buyer profile: https://www.universityofgalway.ie/ ๐
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=8575294 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=8575294 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Review body
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2026/S 128-467113 (2026-07-05)
Object
Scope of the procurement
Title: Specialist Technical Support for the audio-visual, recording, streaming and media production requirements of special events hosted in (or by) the University
Short description:
The Contracting Authority proposes to engage in a competitive process for the establishment of a Multi-Party Framework Agreement with two (2) Lots, which will be used to meet our requirements for all of University of Galway Audio Visual recording, streaming and media production requirements of special events hosted in (or by) the University arising during the life of the frameworks. Lot 1 - Specialist Technical Support for the audio-visual, recording, streaming and media production requirements for Corporate Public Proceedings (Physical and hybrid (physical and virtual)) Lot 2 - Specialist Technical Support for the audio-visual, recording, streaming, and media production requirements for High Profile Public Proceedings (Physical and hybrid (physical and virtual)) The framework agreements will be established as a multi-party framework agreement for each Lot with a maximum of three (3) of members in each Lot, subject to that number meeting the minimum criteria and rules. Tenderers may apply for one Lot or for both Lots. Tenderers may be admitted to the framework for one Lot or for both Lots if they ranked in the top 3 in one or both Lots. Interested parties must associate their company with the competition by logging on to eTenders to access the documents. Failure to associate means they will not receive clarifications or be in a position to submit a response. Responses must be uploaded as a Zip file in order to protect the integrity of file names.
Show more
Products/services: Technical support services ๐ฆ
Estimated value excluding VAT: 2 750 000 EUR ๐ฐ
Information about lots
This contract is divided into lots โ
Tenders may be submitted for maximum number of lots: 2
Tenders may be submitted for all lots โ
1๏ธโฃ
Internal identifier:
1
Title: Corporate Public Proceedings (physical, virtual, and hybrid formats)
Additional products/services:
Country: Ireland ๐ฎ๐ช
Place of performance: West ๐๏ธ
Duration: 8 years
Title
Lot Identification Number:
LOT-0001
2๏ธโฃ
Internal identifier:
2
Title: High-Profile Public Proceedings (physical, virtual, and hybrid formats)
Title
Lot Identification Number:
LOT-0002
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-08-19 12:00:00 ๐
Conditions for opening of tenders: 2026-08-19 12:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=8575294
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators โ
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Due to the financial commitment and strategic importance of the required service, which will become embedded in the organisation structure.
Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 3
Tendering terms
Tenderers may submit more than one tender
Opening date: 2026-08-19 12:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=8575294
Electronic invoicing: Allowed
Electronic ordering will be used โ
Electronic payment will be used โ
Deadline for requesting additional information: 2026-08-05 12:00:00 ๐
Contracting authority
Name and addresses
Name: University of Galway (ID 1400)
National registration number:
0022578J
Postal address: University Road, Galway
Postal code: H91TK33
Postal town: Galway
Region: West ๐๏ธ
Country: Ireland ๐ฎ๐ช
Contact point: Procurement Department
E-mail: procure@universityofgalway.ie ๐ง
Phone: +353 (0)91 524411 ๐
URL: https://www.universityofgalway.ie/ ๐
Address of the buyer profile: https://www.universityofgalway.ie/ ๐
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=8575294 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=8575294 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Review body
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2026/S 128-467113 (2026-07-05)
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