Single-Supplier Framework Contract for the Provision of an Application Processing Solution to Trinity College Dublin, the University of Dublin

Trinity College Dublin the University of Dublin_336

Trinity College Dublin, School of Medicine is seeking a Software-as-a-Service (SaaS) based software solution online system for processing medical elective applications for student clinical placements in our affiliated teaching hospitals. Trinity is seeking an ‘out of the box’ system including the specified functionality with a minimum of configuration. The system must be capable of providing different work-flow systems for different categories of applicants (internal / external / global partners) and to support multilateral partnerships and projects. The applicant's workflow must be capable of being flexibly adjusted for every programme. The initial requirement is to support clinical electives and support national and international mobility for medical students on short-term placements. For the avoidance of doubt, the system is targeted at visiting elective applications as opposed to timetabling of core clinical placements for internal Trinity school of medicine students. The system will initially support applications related to two hospitals, each with over 10 specialty departments but the system must have the ability to scale in the future. Trinity currently processes 300 applications across different categories and expects this number to grow. Each category must have separate workflow. Trinity anticipates expansion to other application processes across the university over time.

Deadline

The time limit for receipt of tenders was 2023-09-01. The procurement was published on 2023-08-09.

Who? What? Where?
Procurement history
Date Document
2023-08-09 Contract notice
Contract notice (2023-08-09)
Object
Scope of the procurement
Title: Software support services
Short description:
Trinity College Dublin, School of Medicine is seeking a Software-as-a-Service (SaaS) based software solution online system for processing medical elective applications for student clinical placements in our affiliated teaching hospitals. Trinity is seeking an ‘out of the box’ system including the specified functionality with a minimum of configuration. The system must be capable of providing different work-flow systems for different categories of applicants (internal / external / global partners) and to support multilateral partnerships and projects. The applicant's workflow must be capable of being flexibly adjusted for every programme. The initial requirement is to support clinical electives and support national and international mobility for medical students on short-term placements. For the avoidance of doubt, the system is targeted at visiting elective applications as opposed to timetabling of core clinical placements for internal Trinity school of medicine students. The system will initially support applications related to two hospitals, each with over 10 specialty departments but the system must have the ability to scale in the future. Trinity currently processes 300 applications across different categories and expects this number to grow. Each category must have separate workflow. Trinity anticipates expansion to other application processes across the university over time.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software support services 📦
Additional CPV: Software development services 📦
Place of performance
NUTS region: Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Trinity College Dublin the University of Dublin_336
Postal address: 3 College Green
Postal code: D02 XH97
Postal town: Dublin
Contact
Internet address: https://www.etenders.gov.ie 🌏
E-mail: culligan@tcd.ie 📧
URL for documents: https://www.etenders.gov.ie 🌏
URL for participation: https://www.etenders.gov.ie 🌏

Reference
Dates
Date dispatched: 2023-08-09 📅
Submission deadline: 2023-09-01 📅
Publication date: 2023-08-14 📅
Identifiers
Notice number: 2023/S 155-494956
OJ-S issue: 155

Object
Scope of the procurement
Estimated total value: 150 000 EUR 💰
Estimated value excluding VAT: 150 000 EUR 💰
Duration: 48 months

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2023-09-01 📅
Tender opening time: 12:30

Contracting authority
Contact
Address of the buyer profile: https://www.etenders.gov.ie 🌏
Documents URL: https://www.etenders.gov.ie 🌏

Complementary information
Review body
Name: High Courts
Postal address: Phoenix House, Phoenix St N, Smithfield, Dublin, 7
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2023/S 155-494956 (2023-08-09)
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