Trinity College Dublin, School of Medicine is seeking a Software-as-a-Service (SaaS) based software solution online system for processing medical elective applications for student clinical placements in our affiliated teaching hospitals. Trinity is seeking an ‘out of the box’ system including the specified functionality with a minimum of configuration. The system must be capable of providing different work-flow systems for different categories of applicants (internal / external / global partners) and to support multilateral partnerships and projects. The applicant's workflow must be capable of being flexibly adjusted for every programme. The initial requirement is to support clinical electives and support national and international mobility for medical students on short-term placements. For the avoidance of doubt, the system is targeted at visiting elective applications as opposed to timetabling of core clinical placements for internal Trinity school of medicine students. The system will initially support applications related to two hospitals, each with over 10 specialty departments but the system must have the ability to scale in the future. Trinity currently processes 300 applications across different categories and expects this number to grow. Each category must have separate workflow. Trinity anticipates expansion to other application processes across the university over time.
Deadline
The time limit for receipt of tenders was 2023-09-01.
The procurement was published on 2023-08-09.
Object Scope of the procurement
Title:
“Single-Supplier Framework Contract for the Provision of an Application Processing Solution to Trinity College Dublin, the University of Dublin”
Products/services: Software support services📦
Short description:
“Trinity College Dublin, School of Medicine is seeking a Software-as-a-Service (SaaS) based software solution online system for processing medical elective...”
Short description
Trinity College Dublin, School of Medicine is seeking a Software-as-a-Service (SaaS) based software solution online system for processing medical elective applications for student clinical placements in our affiliated teaching hospitals. Trinity is seeking an ‘out of the box’ system including the specified functionality with a minimum of configuration. The system must be capable of providing different work-flow systems for different categories of applicants (internal / external / global partners) and to support multilateral partnerships and projects. The applicant's workflow must be capable of being flexibly adjusted for every programme. The initial requirement is to support clinical electives and support national and international mobility for medical students on short-term placements. For the avoidance of doubt, the system is targeted at visiting elective applications as opposed to timetabling of core clinical placements for internal Trinity school of medicine students. The system will initially support applications related to two hospitals, each with over 10 specialty departments but the system must have the ability to scale in the future. Trinity currently processes 300 applications across different categories and expects this number to grow. Each category must have separate workflow. Trinity anticipates expansion to other application processes across the university over time.
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Estimated value excluding VAT: EUR 150 000 💰
Trinity College Dublin, School of Medicine is seeking a Software-as-a-Service (SaaS) based software solution online system for processing medical elective applications for student clinical placements in our affiliated teaching hospitals. Trinity is seeking an ‘out of the box’ system including the specified functionality with a minimum of configuration. The system must be capable of providing different work-flow systems for different categories of applicants (internal / external / global partners) and to support multilateral partnerships and projects. The applicant's workflow must be capable of being flexibly adjusted for every programme. The initial requirement is to support clinical electives and support national and international mobility for medical students on short-term placements. For the avoidance of doubt, the system is targeted at visiting elective applications as opposed to timetabling of core clinical placements for internal Trinity school of medicine students. The system will initially support applications related to two hospitals, each with over 10 specialty departments but the system must have the ability to scale in the future. Trinity currently processes 300 applications across different categories and expects this number to grow. Each category must have separate workflow. Trinity anticipates expansion to other application processes across the university over time.
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Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 150 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-09-01
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Conditions for opening of tenders: 2023-09-01
12:30 📅
Complementary information Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Review body
Name: High Courts
Postal address: Phoenix House, Phoenix St N, Smithfield, Dublin, 7
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2023/S 155-494956 (2023-08-09)