External support services for implementation of ICT infrastructure projects

European Foundation for the Improvement of Living and Working Conditions

Contract notice Services Section I: Contracting authority I.1) Name, addresses and contact point(s): European Foundation for the Improvement of Living and Working Conditions, attn: Linda Byrne, Wyattville Road, Loughlinstown, Dublin 18, Ireland. Tel. Efd.ictsupport@eurofound.europa.eu. Internet address(es): General address of the contracting authority: http://www.eurofound.europa.eu. Further information can be obtained from: Aforementioned contact point(s). Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: European Foundation for the Improvement of Living and Working Conditions, Wyattville Road, Loughlinstown, Dublin 18, Ireland. http://www.eurofound.europa.eu/about/tenders/current/index.htm. Tenders or requests to participate must be sent to: Aforementioned contact point(s). Type of the contracting authority and main activity or activities: European institution/agency or international organisation. The contracting authority is purchasing on behalf of other contracting authorities: no. Object of the contract II.1) Description II.1.1) Title attributed to the contract by the contracting authority: External support services for implementation of ICT infrastructure projects. Type of contract and location of works, place of delivery or of performance: Services. Service category No 07. the tasks are to be performed at the Foundation's premises in Dublin (Ireland) and/or at the premises of the contractor where appropriate. The establishment of a framework agreement. Information on framework agreement: Framework agreement with a single operator. Duration of the framework agreement: 48 months. Estimated total value of purchases for the entire duration of the framework agreement: estimated value, excluding VAT: between EUR 0 and EUR 200 000. Short description of the contract or purchase(s): The contractor will be responsible for providing an assintance to the Foundation's ICT section in relation to implementation of a number of ICT infrastructure projects that will ensure the continued and up-to-date provision of stable and best-of-breed ICT architectures and infrastructures. Contract covered by the Government Procurement Agreement (GPA): Yes. Legal, economic, financial and technical information III.1) Conditions relating to the contract III.1.1) Deposits and guarantees required: Not applicable. Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them: Please refer to section B, Article I.5 of framework service contract included in the tender specification. Legal form to be taken by the group of economic operators to whom the contract is to be awarded: Please refer to section B, point B.4 in tender specification. Conditions for participation III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers: Information and formalities necessary for evaluating if requirements are met: please refer to Section B, point B.7 in the tender specification. Economic and financial capacity: Information and formalities necessary for evaluating if requirements are met: a) statement from the tenderer's bank indicating good financial viability of said company or proof of professional risk insurance cover; b) balance sheets or summaries thereof for at least the past 2 financial years for which accounts have been closed, where publication of balance sheets is prescribed under company law in the country in which the tenderer is established; c) statements of total turnover, and turnover relating to the provision of similar services, realised over a period which does not exceed the past 3 financial years. Information and formalities necessary for evaluating if requirements are met: a) references - list of client references for recent (last 5 years) similar contracts with client contact details (minimum of 3, maximum of 5 client references), covering both public and private sector; b) professional capacity - provision of evidence (e.g. company profile, quality assurance certification, etc.) showing capacity to implement and support core ICT infrastructure projects such as those listed under points 4 and 5 of tender specifications including server migrations, desktop upgrades, remote access solutions, firewalls, VPN, and WAN infrastructures; c) professional qualifications - provide CVs of personnel who will provide the service, demonstrating experience, knowledge and the required skills needed to carry out projects listed in tender specifications. for further details on selection criteria regarding technical capacity see point C.3.3 in tender specifications. Conditions specific to services contracts III.3.1) Execution of the service is reserved to a particular profession: No. Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes. Procedure IV.1) Type of procedure: Open. Award criteria IV.2.1) Award criteria: The most economically advantageous tender in terms of the criteria stated below: 1. approach and methodology proposed. Ability to deliver the specified service. for further details on selection criteria regarding technical capacity see point C.4 in tender specifications. An electronic auction will be used: No. Administrative information IV.3.1) File reference number attributed by the contracting authority: 07/0301/01. Previous publication(s) concerning the same contract: Prior information notice number in OJ: 2007/S 054-065977 of 17.3.2007. Conditions for obtaining specifications and additional documents or descriptive document: Time limit for receipt of requests for documents or for accessing documents: 16.10.2007 (17:00). Time limit for receipt of tenders or requests to participate: 22.10.2007 (17:00). Language(s) in which tenders or requests to participate may be drawn up: English. Minimum time frame during which the tenderer must maintain the tender: Duration: 9 months from the date stated for receipt of tender. tenders will be opened at the premises of the Foundation, Library Room. Persons authorised to be present at the opening of tenders: yes. Please inform Ms Linda Byrne in advance if you intend to be present at the opening. Complementary information VI.1) This is a recurrent procurement: No. Contract related to a project and/or programme financed by EU funds: No. Conditions for tendering: parties interested in participating in the tender procedure can access the tender information pack via the Internet: http://www.eurofound.europa.eu/about/ tenders/current/index.htm. The tender information pack can also be obtained from the Foundation. Requests, which should specify how the information pack is to be dispatched, i.e. in electronic format or hard copy, must be made in writing to Ms Linda Byrne either by post, fax (353-1) 282 64 56/282 42 09) or electronic mail (Efd.ictsupport@eurofound.europa.eu), mentioning the complete contact details (name, address, telephone, fax, e-mail) of the person/institute issuing the request. tenders must be submitted in triplicate (1 marked ˜Original' - unbound/unstapled - and 2 copies) in a sealed envelope, which is enclosed in a second sealed envelope. The inner envelope must be marked, 'Invitation to tender No 07/0301/01. Ms Linda Byrne. (name of tenderer). Not to be opened by the mail service. To be opened by the Opening Committee only'. If self-adhesive envelopes are used, they must be sealed with adhesive tape and the sender must sign across this tape. Submission of tenders by facsimile or by electronic mail is not acceptable and renders these tenders inadmissible. Tenderers are requested not to use plastic covers or plastic binders, staples etc., and not to include unnecessary amounts of paper. Procedures for appeal VI.4.1) Body responsible for appeal procedures: Court of First Instance of the European Communities, boulevard Konrad Adenauer, L-2925 Luxembourg. Tel. ECJ.Registry@curia.eu.int. http://curia.eu.int. Body responsible for mediation procedures: The European Ombudsman, 1, avenue du Président Robert Schuman, F-67001 Strasbourg Cedex. Tel. euro-ombudsman@europarl.eu.int. http://www.euro-ombudsman.eu.int. Precise information on deadline(s) for lodging appeals: within 2 months of the notification to the plaintiff, or in absence thereof, of the day on which it came to knowledge. A complaint to the European Ombudsman does not have as an effect either to suspend this period or to open a new period for lodging appeals. Date of dispatch of this notice: 13.9.2007.

Deadline
The time limit for receipt of tenders was 2007-10-22. The procurement was published on 2007-09-25.

Who?

• • European Foundation for the Improvement of Living and Working Conditions

What?

• • Hardware consultancy services › Computer audit consultancy and hardware consultancy services
• • Software programming and consultancy services › Systems and technical consultancy services