Dublin City Council is seeking to establish a Multi-Operator Framework Agreement for the provision of a contract register and management system

Dublin City Council

Dublin City Council is seeking to establish a Multi-Operator Framework Agreement for the provision of a fully functional contracts register and management system. The Framework Agreement will be established on foot of an initial contract for Dublin City Council only, but is available for use by all Local Authorities in Republic of Ireland.
The framework agreement will be for 7 years.
Dublin City Council propose to award a contract for the provision of a software solution for the creation, management and processing of contracts as further described in the attached documentation. The solution must support a Contract Register as well as demonstrating best industry practice in the lifecycle management of public procurement contracts and management system.
For further information, please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003.

Deadline

The time limit for receipt of tenders was 2023-05-31. The procurement was published on 2023-04-14.

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2023-04-14	Contract notice

Contract notice (2023-04-14)
Object
Scope of the procurement
Title: Contact management software development services
Reference number: RFT ID 239003
Short description:

Dublin City Council is seeking to establish a Multi-Operator Framework Agreement for the provision of a fully functional contracts register and management system. The Framework Agreement will be established on foot of an initial contract for Dublin City Council only, but is available for use by all Local Authorities in Republic of Ireland. The framework agreement will be for 7 years. Dublin City Council propose to award a contract for the provision of a software solution for the creation, management and processing of contracts as further described in the attached documentation. The solution must support a Contract Register as well as demonstrating best industry practice in the lifecycle management of public procurement contracts and management system. For further information, please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Contact management software development services 📦
Additional CPV: Document management software package 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: alan.nangle@dublincity.ie 📧
Phone: +353 012222013 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=240336&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=240336&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-04-14 📅
Submission deadline: 2023-05-31 📅
Publication date: 2023-04-19 📅
Identifiers
Notice number: 2023/S 077-233207
OJ-S issue: 77
Additional information

For further information please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003

Object
Scope of the procurement
Short description:

The framework agreement will be for 7 years.

Dublin City Council propose to award a contract for the provision of a software solution for the creation, management and processing of contracts as further described in the attached documentation. The solution must support a Contract Register as well as demonstrating best industry practice in the lifecycle management of public procurement contracts and management system.

For further information, please consult the appropriate documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT 239003.

Estimated total value: 3 000 000 EUR 💰
Estimated value excluding VAT: 3 000 000 EUR 💰
Duration: 84 months
Additional information:

Place of performance
Main site or place of performance: Ireland

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 5
Justification for the framework agreement:

The software solutions to be delivered will require upgrade and maintenance contracts to be awarded under this framework. The provider of the solution will be the only supplier capable of delivering on these requirements.

Justification for framework agreement duration over four years:

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2023-05-31 📅
Tender opening time: 12:00
Place: The date, time and place for opening of tenders may change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Alan Nangle
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=240336&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1. Suppliers must register their interest on the Irish Government procurement opportunities portal

www.etenders.gov.ie in order to be included on the mailing list for clarifications.

2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.

3. Emailed/faxed/late tenders will not be accepted.

4. Suppliers should note the following when making their submission:

• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.

• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.

• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.

• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.

• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.

• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.

• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.

• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

5. All queries must be submitted through the messaging facility on www.etenders.gov.ie RFT ID: 239003, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on

www.etenders.gov.ie The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon 19th May 2023 to enable issue of responses to all interested parties.

6. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using RFT ID 239003 for further information.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:

The framework agreement is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Body responsible for mediation procedures
Name: Consult legal advisor
Postal town: Consult legal advisor
Country: Ireland 🇮🇪
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: Consult legal advisor
Country: Ireland 🇮🇪
Source: OJS 2023/S 077-233207 (2023-04-14)

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