UCDOPP5569 Multifunction Devices and Printers, and Associated Services

University College Dublin ( UCD )

UCD is seeking to appoint a suitable experienced Contractor to provide Multifunction Devices and Printers, and Associated Services to University College Dublin as follows: (i) Supply of equipment for the Student and Staff print/copy/scan (Copi-Print UCD). (ii) Supply of equipment for purchase by UCD staff (iii) Maintain the existing portfolio of equipment – see UCDOPP5569 Existing Equipment Asset Register (iv) Provide full time Service Manager and part time Staff Member

Deadline

The time limit for receipt of tenders was 2026-04-28. The procurement was published on 2026-03-10.

Who?

• University College Dublin ( UCD )

What?

Where?

• Aττική › Βόρειος Τομέας Αθηνών
• Eastern and Midland › Dublin

Procurement history

Date	Document
2026-03-10	Contract notice

Contract notice (2026-03-10)
Object
Scope of the procurement
Title: UCDOPP5569 Multifunction Devices and Printers, and Associated Services
Short description:
“UCD is seeking to appoint a suitable experienced Contractor to provide Multifunction Devices and Printers, and Associated Services to University College...”
Type of contract: Services
Products/services: Printing and related services 📦
Estimated value excluding VAT: 1 290 000 EUR 💰
Description
Internal identifier: 0
Estimated value excluding VAT: 1 290 000 EUR 💰
Description of the procurement:
“UCD is seeking to appoint a suitable experienced Contractor to provide Multifunction Devices and Printers, and Associated Services to University College...”
Type of contract: Services
Products/services: Printing and related services 📦
Additional products/services: Toner for photocopiers 📦
Printing machinery 📦
Aim of strategic procurement: Reduction of environmental impacts

“1. Product longevity and warranty Repair or replacement of the equipment and each of its components must be covered by the warranty terms for a minimum of...”

Description

1. Product longevity and warranty
Repair or replacement of the equipment and each of its components must be covered by the warranty terms for a minimum of one year from the date of commissioning. The tenderer must confirm that genuine or equivalent spare parts will be available for at least ten years from the date of purchase. Where repair work is undertaken the maximum time period from notification of the fault through to its resolution must be stated together with the provision which will be made for temporary alternative equipment where required.
Verification: Tenderers must provide a copy of the warranty terms which includes the above requirements.
2. Installation instructions and user information
The equipment must be supplied with installation instructions and user information in printed (on the packaging and/or on documentation accompanying the product) and electronic format, which include the following:
a. Full installation instructions, including:
i. instructions specifying that the equipment shall be installed by fully trained fitters;
ii. any specific precautions that shall be taken when the equipment is assembled or installed;
iii. instructions specifying how the control settings of the equipment shall be adjusted properly after installation;
iv. information on who the fitter can approach for guidance on installation;

b. Operating instructions for service personnel;

c. User information, including:
i. references to competent installers and service personnel;
ii. recommendations on the proper use and maintenance of the equipment;
iii. advice on how users can minimise the environmental impact of the equipment, in particular information on use to minimise energy consumption;
iv. if applicable, information on how diagnostic results should be interpreted and how they can be improved;
v. information about which spare parts can be replaced;
d. Details for end-of-life handling, including contact details for the scheme responsible for WEEE.
Verification: A copy of the installation instructions and user information which will be supplied with the equipment must be provided in electronic format as part of the tender.
3. End-of-life service
Tenderers must provide a service for the re-use and recycling of the whole product or of components requiring selective treatment in accordance with Annex VII of the WEEE Directive, for equipment that has reached the end of its service life. The service must comprise the following activities:
• Collection (take back system);
• Functional testing, servicing, repair and upgrading to prepare products or components for re-use;
• Dismantling for component re-use, recycling and/or disposal.
Preparation for re-use, recycling and disposal operations must be carried out in full compliance with the requirements in Article 8 and Annexes VII and VIII of the (recast) WEEE Directive 2012/19/EU (as amended) and with reference to the list of components for selective treatment.
Verification: The tenderer must provide details of the arrangements for collection, preparation for re-use, and recycling/disposal. This must include valid proof of the producer’s registration with the national registration scheme for WEEE.
4. Confirmation of WEEE reporting
At the time of submitting an invoice in respect of any products supplied under the contract, the contractor must provide evidence that the producer has reported these products to the national registration body, in accordance with S.I. 149/2014 (as amended) on waste electrical and electronic equipment. This may be in the form of a link showing the producer’s up-to-date registration with the national registration body.

Approach to reducing environmental impacts: Other
Green Procurement Criteria: National Green Public Procurement criteria
Country: Ireland 🇮🇪
Place of performance: Dublin 🏙️
Duration: 60 (MONTH)
The time frame below is expressed in number of months.
Title
Lot Identification Number: LOT-0001
Scope of the procurement
Additional products/services: Toner for photocopiers 📦
Printing machinery 📦

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-04-28 12:00:00 📅
Conditions for opening of tenders: 2026-04-28 12:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7605153
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 60
Tendering terms
Tenderers may submit more than one tender
Opening date: 2026-04-28 12:30:00 📅
Place:
“https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7605153”
Languages in which tenders or requests to participate may be submitted: English 🗣️
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅
Deadline for requesting additional information: 2026-04-20 12:00:00 📅

Contracting authority
Name and addresses
Name: University College Dublin ( UCD )
National registration number: IE 6517386K
Postal address: Belfield, Dublin 4
Postal code: D04 V1W8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: procurement@ucd.ie 📧
Phone: 0035317164990 📞
URL: https://www.ucd.ie 🌏
Address of the buyer profile: https://www.ucd.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=7605153 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=7605153 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Service from which information about the review procedure may be obtained
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Electronic ordering will be used
Electronic payment will be used
Source: OJS 2026/S 049-167663 (2026-03-10)

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