IT3514F - RFT to Establish a Single Supplier Framework Agreement for Provision of IT Network Equipment, Software and Services for University of Galway | Education Procurement Service (EPS)

Date	Document
2026-01-19	Contract notice
2026-02-18	Contract notice
2026-06-25	Contract award notice

Contract notice (2026-01-19)
Object
Scope of the procurement
Title: IT3514F - RFT to Establish a Single Supplier Framework Agreement for Provision of IT Network Equipment, Software and Services for University of Galway
Short description:

University of Galway are seeking to establish a single party framework agreement for the provision of IT equipment, software and related services to support its network infrastructure. The initial contract for an on-premises DDI Solution will be awarded to the successful tenderer shortly after formalisation of the framework agreement. The University requirements for the initial contract are described hereunder: The Galway campus network consists of approximately 600 Cisco network switches connecting 5000 network nodes. The wireless network consists of 1,000 Access Points (AP) associating to a pair of Cisco 9800 wireless controllers. The wireless network SSID used on campus is an 802.1x SSID and has peak concurrent usage of approximately 15,000 users during the teaching semester. The University network also serves satellite centres at Shannon, Carna and Gaoth Dobhair. University seeks a DDI Solution. The purpose of DDI is to manage three core network services that work together to provide foundational network infrastructure: • DNS (Domain Name System) - Translates human-readable domain names (like google.com) into IP addresses that computers can understand. It acts as the internet's phone book, directing traffic to the correct destinations. • DHCP (Dynamic Host Configuration Protocol) - Automatically assigns IP addresses and network configuration settings to devices when they connect to a network. This eliminates the need to manually configure each device's network settings. • IPAM (IP Address Management) - Tracks, plans, and manages IP address space across an organisation's networks. It provides visibility into IP address usage, helps prevent conflicts, and supports network planning. DDI solutions integrate these three services into a unified platform. University of Galway currently has an enterprise DDI solution in place using on-prem hardware and software. This solution provides: • IP address management for all campus networks wired, wireless and WAN. • DHCP and DNS server for all campus networks • Recursive DNS Lookups for all wireless and wired clients • Fixed DHCP address and Reserved DHCP address management • DHCP options used for phones • Use of DHCP Class ID to enable clients select a DHCP address from scopes • Reporting of scope utilization The current solution consists of 9 appliances distributed across two Data Centres (Data Centre North and Data Centre South) using a proprietary grid architecture. The infrastructure consists of: • One HA pair for DHCP • One HA pair for DNS • Second DNS appliance • 2 cache servers and 2 external servers

Short description

University of Galway are seeking to establish a single party framework agreement for the provision of IT equipment, software and related services to support its network infrastructure. The initial contract for an on-premises DDI Solution will be awarded to the successful tenderer shortly after formalisation of the framework agreement. The University requirements for the initial contract are described hereunder: The Galway campus network consists of approximately 600 Cisco network switches connecting 5000 network nodes. The wireless network consists of 1,000 Access Points (AP) associating to a pair of Cisco 9800 wireless controllers. The wireless network SSID used on campus is an 802.1x SSID and has peak concurrent usage of approximately 15,000 users during the teaching semester. The University network also serves satellite centres at Shannon, Carna and Gaoth Dobhair. University seeks a DDI Solution. The purpose of DDI is to manage three core network services that work together to provide foundational network infrastructure: • DNS (Domain Name System) - Translates human-readable domain names (like google.com) into IP addresses that computers can understand. It acts as the internet's phone book, directing traffic to the correct destinations. • DHCP (Dynamic Host Configuration Protocol) - Automatically assigns IP addresses and network configuration settings to devices when they connect to a network. This eliminates the need to manually configure each device's network settings. • IPAM (IP Address Management) - Tracks, plans, and manages IP address space across an organisation's networks. It provides visibility into IP address usage, helps prevent conflicts, and supports network planning. DDI solutions integrate these three services into a unified platform. University of Galway currently has an enterprise DDI solution in place using on-prem hardware and software. This solution provides: • IP address management for all campus networks wired, wireless and WAN. • DHCP and DNS server for all campus networks • Recursive DNS Lookups for all wireless and wired clients • Fixed DHCP address and Reserved DHCP address management • DHCP options used for phones • Use of DHCP Class ID to enable clients select a DHCP address from scopes • Reporting of scope utilization The current solution consists of 9 appliances distributed across two Data Centres (Data Centre North and Data Centre South) using a proprietary grid architecture. The infrastructure consists of: • One HA pair for DHCP • One HA pair for DNS • Second DNS appliance • 2 cache servers and 2 external servers

Type of contract: Services
Products/services: Information technology services 📦
Estimated value excluding VAT: 2 750 000 EUR 💰
Description
Internal identifier: 0
Additional products/services:

Network equipment 📦

Network infrastructure 📦

Networking software package 📦

+ 4 more

Networking, Internet and intranet software package 📦

Platform interconnectivity software package 📦

Software implementation services 📦

Technical computer support services 📦

Main site or place of performance: See attached tender documents
Country: Ireland 🇮🇪
Place of performance: West 🏙️
Duration: 120 months
Title
Lot Identification Number: LOT-0001

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-02-23 12:00:00 📅
Conditions for opening of tenders: 2026-02-23 12:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7347403
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 12 months
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years: See RFT
Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2026-02-23 12:30:00 📅
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=7347403
Electronic invoicing: Allowed
Deadline for requesting additional information: 2026-02-09 12:00:00 📅

Contracting authority
Name and addresses
Name: Education Procurement Service (EPS)
National registration number: IE 6609370 G
Postal address: Castletroy Limerick
Postal code: V94 DK53
Postal town: Limerick
Region: Mid-West 🏙️
Country: Ireland 🇮🇪
E-mail: info@educationprocurementservice.ie 📧
Phone: 061233715 📞
URL: https://www.educationprocurementservice.ie/ 🌏
Address of the buyer profile: https://www.educationprocurementservice.ie/ 🌏
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=7347403 🌏
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=7347403 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Service from which information about the review procedure may be obtained
Same as: Review body
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2026/S 014-042513 (2026-01-19)

Contract notice (2026-02-18)
Object
Scope of the procurement
Estimated value excluding VAT: 2 750 000 EUR 💰

Procedure
Administrative information
Time limit for receipt of tenders or requests to participate: 2026-03-02 12:00:00 📅
Conditions for opening of tenders: 2026-03-02 12:30:00 📅
Tendering terms
Opening date: 2026-03-02 12:30:00 📅

Changes
Other additional information

Tender deadline submission date changed from Monday 23rd of February 2026 to 2nd of March 2026 12:00 Hrs

Main reason for change: Information updated
Information about modifications
Version of the previous notice to be changed: f0a3ddc1-3c51-4221-bb35-35a0712a0379-01
Source: OJS 2026/S 036-122303 (2026-02-18)

Contract award notice (2026-06-25)
Object
Scope of the procurement
Estimated value excluding VAT: 2 750 000 EUR 💰
Maximum value of the framework agreements in this notice: 2 750 000 EUR 💰
Award criteria
Quality criterion (name): Quality @ 75%
Quality criterion (weighting): 75
Cost criterion (name): Cost @ 25%
Cost criterion (weighting): 25

Procedure
Weight type: Weight (percentage, exact)

Award of contract
A contract/lot is awarded ✅
Lot Identification Number: LOT-0001
Contract Number: 453594
Date of conclusion of the contract: 2026-06-17 📅
Information about tenders
Number of tenders received by electronic means: 3
Information on value of the contract/lot (excluding VAT)
Maximum value of the framework agreement: 2 750 000 EUR 💰
Tender identifier: 000159803
Identifier of lot or group of lots: LOT-0001
Name and address of the contractor
Name: Conscia Ireland
National registration number: 270849
Postal address: PlanNet21, 3200 Lake Drive
Postal code: D24 YD63
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: sales-ie@conscia.com 📧
Phone: 014611906 📞
Fax: 014611901 📠
URL: www.conscia.com/ie 🌏
Size of the economic operator: Medium

Contracting authority
Name and addresses
Phone: 353 61 202 864 📞
Source: OJS 2026/S 121-441027 (2026-06-25)