Request for Tender/Expression of Interest for Single Party Framework Agreement for Eat the Streets

Short description

Dublin City Council’s Climate Action Plan – Climate Neutral Dublin 2030 - requires Dublin City Council to implement the Edible Dublin: Food Strategy of which Eat the Streets is a key mechanism for engaging, and empowering communities and small businesses to take climate action through the food system. Further Dublin city’s participation in the EU project CULTIVATE and as a signatory of the Milan Urban Food Policy Pact commits us to engaging people in a conversation on the sustainable production and consumption of food in our city, and food sharing initiatives. To address these actions Dublin City Council is committed to engaging citizens on the topic of food and climate change through Eat the Streets. In this context we are establishing a four year single party framework to support the implementation and development of Eat the Streets. The initial contract will be for four years to deliver Eat the Streets Festival in 2025, 2026, 2027 and 2028 and to develop and implement Eat the Streets programme which is envisioned to be comprised small community activations that occur once a quarter. About Eat the Streets: Eat the Streets! explores Dublin’s rich food history by asking people, young and old to join us on a journey to Grow! Cook! Create! And Discover! In June 2021, September 2022, September 2023 and September 2024 growers, farmers, experts and foodies came together and shared their knowledge in After Dinner Chats and After Lunch Chats exploring our past, present and future relationship with food, cook alongs and workshops. Going forward over the next five years we are seeking to expand and evolve Eat the Streets as both an annual festival and year long programme of events and activities to deliver on actions within Edible Dublin. In this context we are seeking an event management company to work with DCC’s Climate Action and Economic Development Team, in developing the programme of events that are aligned with national, regional and local policies, programmes and initiatives, such as Dublin City’s Climate Action Plan 2024-2029: Climate Neutral Dublin 2030, Local Economic and Community Plan 2024-2029, and Tourism Strategy, while furthering the dialogue on food policy as it pertains to climate action and the city. Eat the Streets Festival: The successful tenderer will be required to deliver all aspects of Eat the Streets Festival such as but not limited to the following: • Devise an overall creative direction for the event • Programming and sourcing of event content. Activities to include but not limited to: o Cook Alongs o After Lunch/Dinner Chats o Growing workshops o Preserving/Pickling workshops o Nutrition workshops o Food history tours o Family oriented activities o Temporary outdoor furniture o (NOTE: Dublin City Council has established a list of parties to be involved with these activities that will be provided to the successful tenderer) Eat the Streets Programme: The successful tender must work with teams within DCC and external stakeholders who will form a steering group to develop a programme of small community activationsthat supports the delivery of Edible Dublin and that occur once a quarter. The programme may include but not be limited to the following,: • Communications Plan • Course/Workshop Development • Training • Long Table Dinners For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 5166311. Please note that this project is subject to funding.

Description of the procurement

Dublin City Council’s Climate Action Plan – Climate Neutral Dublin 2030 - requires Dublin City Council to implement the Edible Dublin: Food Strategy of which Eat the Streets is a key mechanism for engaging, and empowering communities and small businesses to take climate action through the food system. Further Dublin city’s participation in the EU project CULTIVATE and as a signatory of the Milan Urban Food Policy Pact commits us to engaging people in a conversation on the sustainable production and consumption of food in our city, and food sharing initiatives. To address these actions Dublin City Council is committed to engaging citizens on the topic of food and climate change through Eat the Streets. In this context we are establishing a four year single party framework to support the implementation and development of Eat the Streets. The initial contract will be for four years to deliver Eat the Streets Festival in 2025, 2026, 2027 and 2028 and to develop and implement Eat the Streets programme which is envisioned to be comprised small community activations that occur once a quarter. About Eat the Streets: Eat the Streets! explores Dublin’s rich food history by asking people, young and old to join us on a journey to Grow! Cook! Create! And Discover! In June 2021, September 2022, September 2023 and September 2024 growers, farmers, experts and foodies came together and shared their knowledge in After Dinner Chats and After Lunch Chats exploring our past, present and future relationship with food, cook alongs and workshops. Going forward over the next five years we are seeking to expand and evolve Eat the Streets as both an annual festival and year long programme of events and activities to deliver on actions within Edible Dublin. In this context we are seeking an event management company to work with DCC’s Climate Action and Economic Development Team, in developing the programme of events that are aligned with national, regional and local policies, programmes and initiatives, such as Dublin City’s Climate Action Plan 2024-2029: Climate Neutral Dublin 2030, Local Economic and Community Plan 2024-2029, and Tourism Strategy, while furthering the dialogue on food policy as it pertains to climate action and the city. Eat the Streets Festival: The successful tenderer will be required to deliver all aspects of Eat the Streets Festival such as but not limited to the following: • Devise an overall creative direction for the event • Programming and sourcing of event content. Activities to include but not limited to: o Cook Alongs o After Lunch/Dinner Chats o Growing workshops o Preserving/Pickling workshops o Nutrition workshops o Food history tours o Family oriented activities o Temporary outdoor furniture o (NOTE: Dublin City Council has established a list of parties to be involved with these activities that will be provided to the successful tenderer) Eat the Streets Programme: The successful tender must work with teams within DCC and external stakeholders who will form a steering group to develop a programme of small community activationsthat supports the delivery of Edible Dublin and that occur once a quarter. The programme may include but not be limited to the following,: • Communications Plan • Course/Workshop Development • Training • Long Table Dinners For further information please refer to documentation available to download from www.etenders.gov.ie Resource ID 5166311. Please note that this project is subject to funding.

Additional information

1. Suppliers must register their interest on the Irish Government procurement opportunities portal www.etenders.gov.ie in order to be included on the mailing list for clarifications.
2. Please note that all information relating to attachments, including clarifications and changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.
3. Submission information:
• Submissions must be sent via the eTenders website (CfT ID: 5166311), online tender facility ONLY.
• Tenders submitted by any other means (including but not limited to by email, fax, post or hand delivery) will NOT be accepted
• Please note that the eTenders electronic tender facility closes at the stated date and time precisely. It is the responsibility of Applicants / Tenderers to use the tender facility correctly, which includes taking responsibility for the safe and timely delivery of the tender.
• Please ensure that you allow adequate time for uploading your documentation.
• Should you experience difficulty when uploading documents or have any queries regarding the tender submission, please contact eTenders directly via phone +353 818001459
Email irish-eproc-helpdesk@eurodyn.com or select ‘Contact Us’ on the home page.
• The Contracting Authority will not be responsible if an economic operator fails to upload their documentation or if the uploaded file(s) is/are corrupted and cannot be read by Dublin City Council.
• In order to facilitate assessment, Applicants / Tenderers are kindly requested to submit a single attachment inclusive of the completed questionnaire(s)/ tender(s) and all related appendices.
• In order to download all documents associated with a particular Call for Tender, Economic Operators must express an interest in the Call for Tender by associating a user from your organisation with the CfT.
4. Economic Operators should note the following when making their submission:
• In order to submit a document to the electronic tender facility you must first accept the agreement for a Call for Tender and confirm the validity of your user details.
• This will launch the online Tender Preparation Tool where you can create your tender online and prepare your tender response for submission.
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• After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the CfT deadline has expired.
• The ‘Submit’ button will be disabled automatically upon the expiration of the response deadline.
5. All queries must be submitted through the messaging facility on www.etenders.gov.ie. Resource ID: 5166311, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 17.00pm (Irish time) Wednesday 9th April 2025 to enable issue of responses to all interested parties.
6. Refer to document 'Additional Information’ available to download from www.etenders.gov.ie using Resource ID 5166311 for further information.