HRB - Provision of a Grant Management System
The Health Research Board
The Health Research Board (hereinafter referred to as the โHRBโ) is a statutory agency under the aegis of the Department of Health. The HRBโs mission is to support research that improves people's health, promotes evidence-informed care, and creates solutions to societal challenges. Our vison is โbetter health through excellent research, data and evidence.โ An overview of the HRBโs objectives and activities may be found in The HRB Strategy 2021-2025, (https://www.hrb.ie/strategy-2025/). The scope of this competition is the provision of cloud-based software system(s) and associated services to support the end-to-end management of grants. For further information, please refer to attached documents.
DeadlineThe time limit for receipt of tenders was 2025-12-08. The procurement was published on 2025-10-24.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
Who? What?- โข Software-related services โบ Software implementation services
- โข Software-related services โบ Software supply services
- โข Software-related services โบ Software support services
- โข Aฯฯฮนฮบฮฎ โบ ฮฯฯฮตฮนฮฟฯ ฮคฮฟฮผฮญฮฑฯ ฮฮธฮทฮฝฯฮฝ
- โข Eastern and Midland โบ Dublin
Procurement history
| Date | Document |
|---|---|
| 2025-10-24 | Contract notice |
| 2026-04-08 | Contract award notice |
Contract notice (2025-10-24)
Object
Scope of the procurement
Title: HRB - Provision of a Grant Management System
Short description:
Type of contract: Services
Products/services: Software-related services ๐ฆ
Estimated value excluding VAT: 4 000 000 EUR ๐ฐ
Description
Internal identifier:
Additional products/services:
Country: Ireland ๐ฎ๐ช
Place of performance: Dublin ๐๏ธ
Duration: 10 years
Title
Lot Identification Number:
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-12-08 10:00:00 ๐
Conditions for opening of tenders: 2025-12-08 10:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6861818
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 90 days
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators โ
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-12-08 10:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6861818
Electronic invoicing: Allowed
Electronic ordering will be used โ
Electronic payment will be used โ
Deadline for requesting additional information: 2025-11-21 17:00:00 ๐
Contracting authority
Name and addresses
Name: The Health Research Board
National registration number:
Postal address: 67-72 Lower Mount Street,
Postal code: DO2 H638
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: alynch@hrb.ie ๐ง
Phone: (01) 234 5000 ๐
URL: https://www.hrb.ie/ ๐
Address of the buyer profile: https://www.hrb.ie/ ๐
Type of the contracting authority
Body governed by public law
Main activity
Health
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=6861818 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=6861818 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Review body
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2025/S 207-711024 (2025-10-24)
Object
Scope of the procurement
Title: HRB - Provision of a Grant Management System
Short description:
The Health Research Board (hereinafter referred to as the โHRBโ) is a statutory agency under the aegis of the Department of Health. The HRBโs mission is to support research that improves people's health, promotes evidence-informed care, and creates solutions to societal challenges. Our vison is โbetter health through excellent research, data and evidence.โ An overview of the HRBโs objectives and activities may be found in The HRB Strategy 2021-2025, (https://www.hrb.ie/strategy-2025/). The scope of this competition is the provision of cloud-based software system(s) and associated services to support the end-to-end management of grants. For further information, please refer to attached documents.
Show more
Products/services: Software-related services ๐ฆ
Estimated value excluding VAT: 4 000 000 EUR ๐ฐ
Description
Internal identifier:
0
Additional products/services:
Place of performance: Dublin ๐๏ธ
Duration: 10 years
Title
Lot Identification Number:
LOT-0001
Procedure
Type of procedure
Open procedure โ
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2025-12-08 10:00:00 ๐
Conditions for opening of tenders: 2025-12-08 10:30:00 ๐
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6861818
Languages in which tenders or requests to participate may be submitted: English ๐ฃ๏ธ
Minimum time frame during which the tenderer must maintain the tender: 90 days
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators โ
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:
The extended duration of ten (10) years is justified on the basis that the Framework Agreement concerns the procurement of a complex, cloud-based Grant Management System requiring significant initial configuration, customisation, integration with existing HRB systems, and ongoing development throughout its lifecycle. The extended period is necessary to ensure continuity of service, avoid disruption to critical grant administration processes, and allow for iterative enhancements, upgrades, and support over the systemโs operational lifespan. A shorter term would not be proportionate to the scale of investment and implementation effort involved, nor would it represent best value for money given the nature of the system and its anticipated long-term use.
Show more
Maximum number of participants: 1
Tendering terms
Tenderers may submit more than one tender
Opening date: 2025-12-08 10:30:00 ๐
Place: https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=6861818
Electronic invoicing: Allowed
Electronic ordering will be used โ
Electronic payment will be used โ
Deadline for requesting additional information: 2025-11-21 17:00:00 ๐
Contracting authority
Name and addresses
Name: The Health Research Board
National registration number:
IE4820764P
Postal address: 67-72 Lower Mount Street,
Postal code: DO2 H638
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: alynch@hrb.ie ๐ง
Phone: (01) 234 5000 ๐
URL: https://www.hrb.ie/ ๐
Address of the buyer profile: https://www.hrb.ie/ ๐
Type of the contracting authority
Body governed by public law
Main activity
Health
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=6861818 ๐
Participation URL: https://www.etenders.gov.ie/epps/cft/viewTenders.do?resourceId=6861818 ๐
Electronic submission: Required
Complementary information
Review body
Name: The High Court of Ireland
National registration number:
The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: highcourtcentraloffice@courts.ie ๐ง
Phone: +353 1 8886000 ๐
Service from which information about the review procedure may be obtained
Same as: Review body
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2025/S 207-711024 (2025-10-24)
Contract award notice (2026-04-08)
Object
Scope of the procurement
Estimated value excluding VAT: 4 000 000 EUR ๐ฐ
Total value of the procurement (excluding VAT): 4 000 000 EUR (framework approximate) ๐ฐ
Maximum value of the framework agreements in this notice: 4 000 000 EUR ๐ฐ
Award criteria
Cost criterion (name): Cost @ 25%
Cost criterion (weighting): 25
Quality criterion (name): Quality @ 75%
Quality criterion (weighting): 75
Procedure
Weight type: Weight (percentage, exact)
Award of contract
A contract/lot is awarded โ
Lot Identification Number:
Contract Number:
Date of conclusion of the contract: 2026-04-07 ๐
Information about tenders
Number of tenders received by electronic means: 14
Information on value of the contract/lot (excluding VAT)
Maximum value of the framework agreement: 4 000 000 EUR ๐ฐ
Re-estimated value of the framework agreement: 4 000 000 EUR ๐ฐ
Total value of the contract/lot: 4 000 000 EUR ๐ฐ
Tender identifier:
Information about subcontracting
Description: Implementation
Identifier of lot or group of lots:
Short description of the part of the contract to be subcontracted: Implementation
The contract is likely to be subcontracted โ
Name and address of the contractor
Name: Smartsimple Software Ireland Limited
National registration number:
Postal code: D15 YDCI
Postal town: Unit A15, Bracetown Business Park, Clonee, Dublin 15,
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: bbradley@smartsimple.com ๐ง
Size of the economic operator: Micro, small, or medium
Source: OJS 2026/S 069-240687 (2026-04-08)
Object
Scope of the procurement
Estimated value excluding VAT: 4 000 000 EUR ๐ฐ
Total value of the procurement (excluding VAT): 4 000 000 EUR (framework approximate) ๐ฐ
Maximum value of the framework agreements in this notice: 4 000 000 EUR ๐ฐ
Award criteria
Cost criterion (name): Cost @ 25%
Cost criterion (weighting): 25
Quality criterion (name): Quality @ 75%
Quality criterion (weighting): 75
Procedure
Weight type: Weight (percentage, exact)
Award of contract
A contract/lot is awarded โ
Lot Identification Number:
LOT-0001
Contract Number:
438943
Date of conclusion of the contract: 2026-04-07 ๐
Information about tenders
Number of tenders received by electronic means: 14
Information on value of the contract/lot (excluding VAT)
Maximum value of the framework agreement: 4 000 000 EUR ๐ฐ
Re-estimated value of the framework agreement: 4 000 000 EUR ๐ฐ
Total value of the contract/lot: 4 000 000 EUR ๐ฐ
Tender identifier:
000147403
Information about subcontracting
Description: Implementation
Identifier of lot or group of lots:
LOT-0001
Short description of the part of the contract to be subcontracted: Implementation
The contract is likely to be subcontracted โ
Name and address of the contractor
Name: Smartsimple Software Ireland Limited
National registration number:
9649314V
Postal code: D15 YDCI
Postal town: Unit A15, Bracetown Business Park, Clonee, Dublin 15,
Region: Dublin ๐๏ธ
Country: Ireland ๐ฎ๐ช
E-mail: bbradley@smartsimple.com ๐ง
Size of the economic operator: Micro, small, or medium
Source: OJS 2026/S 069-240687 (2026-04-08)
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