Multi-Party Framework for the supply, delivery, installation, commissioning, maintenance during the warranty period, training and correct disposal of Heavy Commercial catering equipment

University of Galway (ID 1400)

University of Galway boasts 16 cafés and restaurants with seating capacity for over 1,800 on its main campus. Catering is provided for up to 20,000 students and staff daily and in addition, over 20,000 visitors are welcomed to the campus annually for over 200 conferences and events. There are a number of additional restaurants and locations (including Shannon College of Hotel Management) in the University satellite campuses. University of Galway require the supply of Heavy Commercial Catering Equipment for these locations to include the following; • Supply, delivery, installation, commissioning, maintenance during the warranty period, staff training and correct disposal of catering equipment as per University of Galway specifications attached. • Management of these requirements by means of a Provision of dedicated contract manager.

Deadline

The time limit for receipt of tenders was 2024-04-08. The procurement was published on 2024-03-08.

Who?

• University of Galway (ID 1400)

What?

Where?

• Northern and Western › West

Procurement history

Date	Document
2024-03-08	Contract notice

Contract notice (2024-03-08)
Object
Scope of the procurement
Title: Multi-Party Framework for the supply, delivery, installation, commissioning, maintenance during the warranty period, training and correct disposal of Heavy Commercial catering equipment
Short description:
“University of Galway boasts 16 cafés and restaurants with seating capacity for over 1,800 on its main campus. Catering is provided for up to 20,000 students...”
Type of contract: Supplies
Products/services: Catering equipment 📦
Estimated value excluding VAT: 1 800 000 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: 0
Estimated value excluding VAT: 1 800 000 EUR 💰
This procurement is also suitable for small and medium-sized enterprises (SMEs) ✅
Description of the procurement:
“University of Galway boasts 16 cafés and restaurants with seating capacity for over 1,800 on its main campus. Catering is provided for up to 20,000 students...”
Type of contract: Supplies
Products/services: Catering equipment 📦
Additional products/services: Installation services of electrical equipment 📦
Food-preparation equipment 📦
Industrial kitchen equipment 📦
Light catering equipment 📦
Commercial ovens 📦
Machinery for food, beverage and tobacco processing and associated parts 📦
Food-cutting machines 📦
Food-processing machinery 📦
Installation services of food-processing machinery 📦
Repair and maintenance services of catering equipment 📦
Additional nature of the contract: Services
Country: Ireland 🇮🇪
Place of performance: West 🏙️
Title
Lot Identification Number: LOT-0001
Description
Main site or place of performance:
“Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”

Main site or place of performance

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using eTenders Resource ID – 3211194
Interested parties must associate their organisation with this competition on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to upload tender responses. To do this you must do the following: Log-in to the eTenders portal; Locate the competition using the Advanced Search by searching under the Contracting Authority or Resource ID. Click on the hyperlink for the competition which will bring you to the CfT Workspace. In the Show CfT Menu for the competition click on the “Expression of Interest in the drop-down menu. Complete the Association with the CfT tab. This will then provide you with a link to Tender under the Show CfT Menu where you can prepare your submission.
(1) When finalising your tender submission please upload your final response as a ZIP file as individual documents may lose their titles if uploaded individually. Also ensure that you receive a message under the status header called Submitted, as the percentage tab does not necessarily imply you have successfully submitted your response.
(2) There is a maximum upload limit of 250MB per file and 500MB per tender submission.
(3) Suppliers should note the following when making their submission suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should consider the fact that upload speeds vary and that the new eTenders system operates in a different manner to the previous platform operated by EU-Supply. The submit button will be disable automatically upon the expiration of the response deadline.
(4) If you experience difficulty when uploading documents, please contact the eTenders Support Desk for technical assistance. Email irish-eproc-helpdesk@eurodym.com or Telephone: +353(0)818 001459 (09:00 – 17:00 hours).
(5) Tenders submitted by any other means (including but not limited to email, post, messaging system on etenders or hand delivery) will not be accepted.
(6) All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.
(7) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie. The details of the person making a query will not be disclosed when circulating the response
(8) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. Contract award will be subject to the approval of the competent authorities.
(9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
(10) Where applicable, please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type, or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
(11) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

Scope of the procurement
Additional products/services: Installation services of electrical equipment 📦
Food-preparation equipment 📦
Industrial kitchen equipment 📦
Light catering equipment 📦
Commercial ovens 📦
Machinery for food, beverage and tobacco processing and associated parts 📦
Food-cutting machines 📦
Food-processing machinery 📦
Installation services of food-processing machinery 📦
Repair and maintenance services of catering equipment 📦

Procedure
Type of procedure
Open procedure ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-04-08 16:00:00 📅
Conditions for opening of tenders: 2024-04-08 16:30:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3211194
Languages in which tenders or requests to participate may be submitted: English 🗣️
Minimum time frame during which the tenderer must maintain the tender: 12
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator ✅
Description
In the case of framework agreements, provide justification for any duration exceeding 4 years:
“Consistency of the equipment and maintenance requirements to cover the asset depreciation”
Information about a framework agreement or a dynamic purchasing system
Maximum number of participants: 5
Tendering terms
Tenderers may submit more than one tender
Opening date: 2024-04-08 16:30:00 📅
Place:
“https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=3211194”
Languages in which tenders or requests to participate may be submitted: English 🗣️
Electronic invoicing: Required
Electronic ordering will be used ✅
Electronic payment will be used ✅

Legal, economic, financial and technical information
Conditions for participation
List and brief description of rules and criteria:
“See procurement documents: See procurement documents”
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
“to be agreed with the successful tenderers that will be admitted to the framework agreement”
Exclusion ground: nati-ground
Description of exclusion grounds:
“Please see selection criteria in the procurement documents”

Contracting authority
Name and addresses
Name: University of Galway (ID 1400)
National registration number: 0022578J
Postal address: University Road, Galway
Postal code: H91TK33
Postal town: Galway
Country: Ireland 🇮🇪
E-mail: procure@universityofgalway.ie 📧
Phone: +353 91524411 📞
URL: https://www.universityofgalway.ie/ 🌏
Address of the buyer profile: https://www.universityofgalway.ie/ 🌏
Type of the contracting authority
Body governed by public law
Main activity
Education
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=3211194 🌏
Participation URL: https://www.etenders.gov.ie/epps/eawarding/showTenderList.do?resourceId=3211194 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 18886000 📞
Review procedure
Precise information on deadline(s) for review procedures:
“in compliance with the SI 130/2010.”
Information about electronic workflows
Electronic invoicing will be accepted
Electronic ordering will be used
Electronic payment will be used
Source: OJS 2024/S 050-147193 (2024-03-08)

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