SINGLE PARTY FRAMEWORK FOR THE PROVISION OF CHIEF TECHNOLOGY OFFICER AS A SERVICE (CTOaaS) TO HORSE RACING IRELAND AND SUBSIDIARIES AND THE IRISH HORSERACING REGULATORY BOARD

Horse Racing Ireland (HRI)

Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland.
The Irish Horseracing Regulatory Board (IHRB) is a company limited by guarantee set up by the Turf Club (established 1790) and Irish National Hunt Steeplechase Committee (the INHSC) (established 1866) as the Regulatory Body for horseracing in Ireland.
Horse Racing Ireland (HRI) and Subsidiaries and the IHRB both require senior IT leadership in the form of a shared chief technology officer as a Service (CTOaaS). The CTO will be responsible for providing leadership and delivering the strategic objectives for HRI and IHRB’s information technology activities. Please revert to the attached documents for a detailed description of services required.

Deadline

The time limit for receipt of tenders was 2023-02-10. The procurement was published on 2023-01-05.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2023-01-05 Contract notice
2023-10-23 Contract award notice
Contract notice (2023-01-05)
Object
Scope of the procurement
Title: Information systems or technology strategic review and planning services
Reference number: CTOaaS
Short description:
Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. The Irish Horseracing Regulatory Board (IHRB) is a company limited by guarantee set up by the Turf Club (established 1790) and Irish National Hunt Steeplechase Committee (the INHSC) (established 1866) as the Regulatory Body for horseracing in Ireland. Horse Racing Ireland (HRI) and Subsidiaries and the IHRB both require senior IT leadership in the form of a shared chief technology officer as a Service (CTOaaS). The CTO will be responsible for providing leadership and delivering the strategic objectives for HRI and IHRB’s information technology activities. Please revert to the attached documents for a detailed description of services required.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Information systems or technology strategic review and planning services 📦
Additional CPV: Infrastructure works consultancy services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Horse Racing Ireland (HRI)
Postal address: Ballymany
Postal code: The Curragh
Postal town: Co Kildare
Contact
Internet address: http://www.hri-ras.ie/ 🌏
E-mail: sbarthel@hri.ie 📧
Phone: +353 45455662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231583&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231583&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-01-05 📅
Submission deadline: 2023-02-10 📅
Publication date: 2023-01-10 📅
Identifiers
Notice number: 2023/S 007-014796
OJ-S issue: 7
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties; 2) This is the sole call for competition for this service; 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers; 4) Establishment of the framework will be subject to the approval of the competent authorities; 5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition; 6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion; 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time; 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended; 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
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Object
Scope of the procurement
Short description:
Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland.
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The Irish Horseracing Regulatory Board (IHRB) is a company limited by guarantee set up by the Turf Club (established 1790) and Irish National Hunt Steeplechase Committee (the INHSC) (established 1866) as the Regulatory Body for horseracing in Ireland.
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Horse Racing Ireland (HRI) and Subsidiaries and the IHRB both require senior IT leadership in the form of a shared chief technology officer as a Service (CTOaaS). The CTO will be responsible for providing leadership and delivering the strategic objectives for HRI and IHRB’s information technology activities. Please revert to the attached documents for a detailed description of services required.
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Estimated total value: 300 000 EUR 💰
Short description:
Horse Racing Ireland (HRI) was established by the Irish Government under the Horse and Greyhound Racing Act 2001 and the Irish Horseracing Industry Act 1994. It is a commercial semi-state body that is responsible for the administration, promotion and development of Horse Racing in Ireland. HRI subsidiaries include Irish Thoroughbred Marketing Ltd (ITM), Tote Ireland Ltd and HRI Racecourse Division consisting of Leopardstown Racecourse, Fairyhouse Racecourse, Navan Racecourse, Tipperary Racecourse and Leopardstown Golf Centre, as well as a holding interest in Cork Racecourse. HRI Headquarters are located in Ballymany, Newbridge, Co Kildare.
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The Irish Horseracing Regulatory Board (IHRB) is a company limited by guarantee set up by the Turf Club (established 1790) and Irish National Hunt Steeplechase Committee (the INHSC) (established 1866) as the Regulatory Body for horseracing in Ireland. The Turf Club and the INHSC are the organisations that for over 200 years have been responsible for the integrity and the reputation of Irish racing both in Ireland and internationally.
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While Horse Racing Ireland and the IHRB are the main user of this framework, it remains open to be used by other HRI subsidiaries should the need arise.
Horse Racing Ireland (HRI) and Subsidiaries and the IHRB both require senior IT leadership in the form of a shared chief technology officer as a Service (CTOaaS). The CTO will be responsible for providing leadership and delivering the strategic objectives for HRI and IHRB’s information technology activities. The CTO will also be responsible for aligning technologies to support the needs of the business as well as the overall organisational strategic initiatives. Please revert to the attached documents for a detailed description of services required.
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Estimated value excluding VAT: 300 000 EUR 💰
Duration: 48 months
Description of renewals:
In the first instance, it is anticipated that a contract of one (1) year duration with an option to extend on an annual basis up to a maximum of four (4) years will be entered into with the successful tenderer emerging from this competitive process.
Place of performance
Main site or place of performance: Ireland

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 2024-02-10 📅
Tender opening date: 2023-02-10 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Awarding authority name: Irish Horseracing Regulatory Board
Postal address: The Curragh
Postal code: R56Y668
Contact
Contact point: Sarah Barthel
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/330 🌏
Phone: +353 45445600 📞
E-mail: info@ihrb.ie 📧
Internet address: http://www.ihrb.ie 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=231583&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie)only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed(or not relayed) via third parties;
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2) This is the sole call for competition for this service;
3) The contracting authority will not be responsible for any costs, charges or expenses incurred by tenderers;
4) Establishment of the framework will be subject to the approval of the competent authorities;
5) It will be a condition of establishment that candidates and all subcontractors are fully tax compliant as part of their application for participation in the competition;
6) If for any reason it is not possible for the successful tenderer to deliver the contract following the conclusion of this competitive process, the contracting authority reserves the right to invite the next highest scoring tenderer to join the contract as appropriate. This shall be without prejudice to the right of the contracting authority to cancel this competitive process and/or initiate a new contract award procedure at its sole discretion;
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7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or the contract any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source,process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
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9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of tender submissions with missing or incomplete information. Therefore, tenderers are advised to ensure that they return fully completed submissions in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: The High Court
Postal address: Four Court, Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines:
Statutory Instrument No 130 of 2010 (the Irish Remedies Regulations) provides that review procedures are available in the High Court to a person who has or has had an interest in obtaining the contract (including the reviewable public contract) and alleges that he or she has been harmed or is at risk of being harmed by an infringement of the law in relation to the reviewable public contract.
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Body responsible for mediation procedures
Name: Please consult your legal advisor
Postal town: Ireland
Service from which information about the review procedure may be obtained
ireland
Source: OJS 2023/S 007-014796 (2023-01-05)
Contract award notice (2023-10-23)
Object
Scope of the procurement
Total value of the procurement: 600 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-10-23 📅
Publication date: 2023-10-27 📅
Identifiers
Notice number: 2023/S 208-655118
Refers to notice: 2023/S 007-014796
OJ-S issue: 208

Procedure
Award criteria
Quality criterion (name): Proposed methodology and approach to deliver the required CTOaaS
Quality criterion (weighting): 20
Quality criterion (name): Technical Merit of Resources Proposed including contingency support arrangements
Quality criterion (weighting): 40
Quality criterion (name): Innovation / Value Add
Quality criterion (weighting): 10
Price (weighting): 30

Award of contract
Date of contract conclusion: 2023-07-31 📅
Name: IT Alliance Group
National registration number: IE 8257743 E
Postal address: 12C Joyce Way, Park West Business Park
Postal town: Dublin
Postal code: Dublin 12
Country: Ireland 🇮🇪
Phone: +353 871889195 📞
E-mail: paula.lane@auxilion.com 📧
Internet address: http://www.italliancegroup.com 🌏
Total value of the procurement: 600 000 EUR 💰
Information about tenders
Number of tenders received: 8
Source: OJS 2023/S 208-655118 (2023-10-23)
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