Single Party Framework Agreement for the Provision of a Financial Management System module for an Enterprise Resource Planning (ERP) Financial Management System for the Houses of the Oireachtas

Houses of the Oireachtas Service

The intention of this project is to procure and implement a cloud-based (hosted) Financial Management System module of an Enterprise Resource Planning System, with an implementation partner. The procurement of a new Financial Management System (FMS) is critical in view of the fast-approaching end-of-life of the current FMS. In addition, the Contracting Authority is transitioning from a cash accounting basis to an accrual accounting basis. The new FMS should therefore have the capacity to produce records on both a cash and accruals basis, and also produce an Appropriation Accounts on a cash basis. There will effectively be a need for accruals-based records with cash reporting on an ongoing basis. It is imperative that this requirement can be met. There are a significant range of non-standard arrangements in place in the Contracting Authority. The proposed solution should aim to reduce the number of manual processes, checks and procedures that have been put in place and to streamline the core data which is heavily duplicated. Given the nature of the data, including sensitive personal information, the solution proposed should adhere to the highest standards of data protection controls.

Deadline

The time limit for receipt of tenders was 2024-01-08. The procurement was published on 2023-12-05.

Who? What? Where?
Procurement history
Date Document
2023-12-05 Contract notice
Contract notice (2023-12-05)
Object
Scope of the procurement
Title: Single Party Framework Agreement for the Provision of a Financial Management System module for an Enterprise Resource Planning (ERP) Financial Management System for the Houses of the Oireachtas
Short description:
“The intention of this project is to procure and implement a cloud-based (hosted) Financial Management System module of an Enterprise Resource Planning...”    Show more
Type of contract: Services
Products/services: Enterprise resource planning software development services 📦
Estimated value excluding VAT: 6 000 000 EUR 💰
Information about lots
Tenders may be submitted for maximum number of lots: 0
Description
Internal identifier: ERP Financial Management System
Estimated value excluding VAT: 6 000 000 EUR 💰
Description of the procurement:
“The intention of this project is to procure and implement a cloud-based (hosted) Financial Management System module of an Enterprise Resource Planning...”    Show more
Type of contract: Services
Products/services: Enterprise resource planning software development services 📦
Additional products/services: Information systems or technology planning services 📦
Planning systems 📦
Financial analysis and accounting software package 📦
Financial analysis software package 📦
Financial systems software package 📦
Enterprise resource planning software package 📦
Financial information systems 📦
Financial analysis and accounting software development services 📦
Financial analysis software development services 📦
Financial systems software development services 📦
Title
Lot Identification Number: LOT-0001
Scope of the procurement
Additional products/services: Information systems or technology planning services 📦
Planning systems 📦
Financial analysis and accounting software package 📦
Financial analysis software package 📦
Financial systems software package 📦
Enterprise resource planning software package 📦
Financial information systems 📦
Financial analysis and accounting software development services 📦
Financial analysis software development services 📦
Financial systems software development services 📦

Procedure
Type of procedure
Negotiated procedure with prior call for competition ✅
Legal basis: Directive 2014/24/EU
Administrative information
Time limit for receipt of tenders or requests to participate: 2024-01-08 12:00:00 📅
Conditions for opening of tenders (place): https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=2808181
Languages in which tenders or requests to participate may be submitted: English 🗣️
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Tendering terms
Tenderers may submit more than one tender
Place:
“https://www.etenders.gov.ie/epps/cft/prepareViewCfTWS.do?resourceId=2808181”
Languages in which tenders or requests to participate may be submitted: English 🗣️
Electronic invoicing: Required

Legal, economic, financial and technical information
Conditions for participation
Exclusion ground: crime-org
Description of exclusion grounds:
“Please refer to tender documents.”

Contracting authority
Name and addresses
Name: Houses of the Oireachtas Service
National registration number: Houses of the Oireachtas
Postal address: Leinster House, Kildare Street, Dublin 2
Postal code: D02 XR20
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: procurement.unit@oireachtas.ie 📧
Phone: +35316183636 📞
Address of the buyer profile: https://www.oireachtas.ie/ 🌏
Type of the contracting authority
Ministry or any other national or federal authority
Main activity
General public services
Communication
Documents URL: https://www.etenders.gov.ie/epps/cft/listContractDocuments.do?resourceId=2808181 🌏
Participation URL: https://www.etenders.gov.ie/epps/eawarding/showTenderList.do?resourceId=2808181 🌏
Electronic submission: Required

Complementary information
Review body
Name: The High Court of Ireland
National registration number: The High Court of Ireland
Department: The High Court of Ireland
Postal address: Four Courts, Inns Quay, Dublin 7
Postal code: D07 WDX8
Postal town: Dublin
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Phone: +353 1 8886000 📞
Information about electronic workflows
Electronic invoicing will be accepted
Source: OJS 2023/S 236-741945 (2023-12-05)
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