SaaS Board and Committee Management Software System

IDA Ireland

IDA Ireland is seeking a secure SaaS Board and Committee Management Software System to provide secretariate services to its Board and Committees meetings, including the electronic distribution of documents. A securely hosted solution is required, with no requirement for IDA Ireland to host and manage a server infrastructure.

Deadline

The time limit for receipt of tenders was 2023-04-24. The procurement was published on 2023-03-15.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2023-03-15 Contract notice
2023-10-03 Contract award notice
Contract notice (2023-03-15)
Object
Scope of the procurement
Title: Software-related services
Reference number: 2304
Short description:
IDA Ireland is seeking a secure SaaS Board and Committee Management Software System to provide secretariate services to its Board and Committees meetings, including the electronic distribution of documents. A securely hosted solution is required, with no requirement for IDA Ireland to host and manage a server infrastructure.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Software-related services 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: IDA Ireland
Postal address: Three Park Place
Postal code: Hatch Street Upper
Postal town: Dublin 2
Contact
Internet address: http://www.idaireland.com 🌏
E-mail: lorraine.hernon@ida.ie 📧
Phone: +353 16034000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237088&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237088&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-03-15 📅
Submission deadline: 2023-04-24 📅
Publication date: 2023-03-20 📅
Identifiers
Notice number: 2023/S 056-164967
OJ-S issue: 56

Object
Scope of the procurement
Estimated total value: 230 000 EUR 💰
Estimated value excluding VAT: 230 000 EUR 💰
Duration: 48 months
Description of options:
So that an appropriate return on investment can be achieved, IDA Ireland reserves the right to extend the Initial Framework Agreement Term for a period or periods of up to three (3) years up to a maximum duration of seven (7) years.
Place of performance
Main site or place of performance: Dublin

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2023-04-24 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Lorraine Hernon
Internet address: www.idaireland.com 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/240 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=237088&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: Four years

Complementary information
Review body
Name: The Four Courts
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: www.courts.ie 🌏
Source: OJS 2023/S 056-164967 (2023-03-15)
Contract award notice (2023-10-03)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-10-03 📅
Publication date: 2023-10-06 📅
Identifiers
Notice number: 2023/S 193-600611
Refers to notice: 2023/S 056-164967
OJ-S issue: 193

Procedure
Award criteria
Quality criterion (name): Quality of the proposed system to meet the system requirements
Quality criterion (weighting): 400
Quality criterion (name): Quality of the proposal to meet the project implementation and service delivery requirements
Quality criterion (weighting): 150
Quality criterion (name): Quality of proposal to meet the support and maintenance requirements
Quality criterion (weighting): 100
Quality criterion (name): Quality of the proposal to meet the contract management requirements
Quality criterion (weighting): 50
Cost criterion (name): Total Cost
Cost criterion (weighting): 300

Award of contract
Date of contract conclusion: 2023-09-25 📅
Name: IBabs BV
National registration number: 60962062
Postal address: De Factorij 33, 1689 AK. Zwaag
Postal town: Zwaag
Country: Netherlands 🇳🇱
Information about tenders
Number of tenders received: 4
Source: OJS 2023/S 193-600611 (2023-10-03)
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