IDA Ireland is seeking a secure SaaS Board and Committee Management Software System to provide secretariate services to its Board and Committees meetings, including the electronic distribution of documents. A securely hosted solution is required, with no requirement for IDA Ireland to host and manage a server infrastructure.
Deadline
The time limit for receipt of tenders was 2023-04-24.
The procurement was published on 2023-03-15.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: SaaS Board and Committee Management Software System
2304
Products/services: Software-related services📦
Short description:
“IDA Ireland is seeking a secure SaaS Board and Committee Management Software System to provide secretariate services to its Board and Committees meetings,...”
Short description
IDA Ireland is seeking a secure SaaS Board and Committee Management Software System to provide secretariate services to its Board and Committees meetings, including the electronic distribution of documents. A securely hosted solution is required, with no requirement for IDA Ireland to host and manage a server infrastructure.
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Estimated value excluding VAT: EUR 230 000 💰
IDA Ireland is seeking a secure SaaS Board and Committee Management Software System to provide secretariate services to its Board and Committees meetings, including the electronic distribution of documents. A securely hosted solution is required, with no requirement for IDA Ireland to host and manage a server infrastructure.
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Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 230 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about options
Options ✅
Description of options:
“So that an appropriate return on investment can be achieved, IDA Ireland reserves the right to extend the Initial Framework Agreement Term for a period or...”
Description of options
So that an appropriate return on investment can be achieved, IDA Ireland reserves the right to extend the Initial Framework Agreement Term for a period or periods of up to three (3) years up to a maximum duration of seven (7) years.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-04-24
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2023-04-24
12:00 📅
Complementary information Information about recurrence
This is a recurrent procurement ✅
Estimated timing for further notices to be published: Four years
Review body
Name: The Four Courts
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000📞
URL: www.courts.ie🌏
Source: OJS 2023/S 056-164967 (2023-03-15)
Contract award notice (2023-10-03) Object Scope of the procurement
Currency code: EUR 💰
Total value of the procurement (excluding VAT) (lowest offer): 43200.00
Total value of the procurement (excluding VAT) (highest offer): 89000.00
Award criteria
Quality criterion (name): Quality of the proposed system to meet the system requirements
Quality criterion (weighting): 400
Quality criterion (name):
“Quality of the proposal to meet the project implementation and service delivery requirements”
Quality criterion (weighting): 150
Quality criterion (name): Quality of proposal to meet the support and maintenance requirements
Quality criterion (weighting): 100
Quality criterion (name): Quality of the proposal to meet the contract management requirements
Quality criterion (weighting): 50
Cost criterion (name): Total Cost
Cost criterion (weighting): 300
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2023/S 056-164967
Award of contract
1️⃣
Contract Number: 1
Title: SaaS Board and Committee Management Software System
Date of conclusion of the contract: 2023-09-25 📅
Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 4
Name and address of the contractor
Name: IBabs BV
National registration number: 60962062
Postal address: De Factorij 33, 1689 AK. Zwaag
Postal town: Zwaag
Country: Netherlands 🇳🇱
Region: Nederland 🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Currency code: EUR 💰
Lowest offer: 43200.00
Highest offer: 89000.00
Source: OJS 2023/S 193-600611 (2023-10-03)