For the provision of Data Protection Officer as a Service and Information Governance Consultant to the Irish Prison Service

Irish Prison Service

Irish Prison Service (IPS)is seeking to engage the services of a Data Protection Officer as a service and Information Governance Consultant within the organisation for an initial one year contract with the option of extending the contract by 3 periods of 12 months each.

Deadline

The time limit for receipt of tenders was 2023-03-06. The procurement was published on 2023-02-03.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Privacy Engine

Who?

• Irish Prison Service

What?

• Business and management consultancy services › General management consultancy services
• Data-processing services › Data analysis services
• Database services › Data management services

Where?

• Éire/Ireland

Procurement history

Date	Document
2023-02-03	Contract notice
2023-11-30	Contract award notice

Contract notice (2023-02-03)
Object
Scope of the procurement
Title: Data services
Reference number: FD/02/05/417
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Data services 📦
Additional CPV: Data analysis services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Irish Prison Service
Postal address: IDA Business Park,
Postal code: Ballinalee Road,
Postal town: Longford
Contact
Internet address: http://1 🌏
E-mail: cputenders@irishprisons.ie 📧
Phone: +353 433335100 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233512&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233512&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2023-02-03 📅
Submission deadline: 2023-03-06 📅
Publication date: 2023-02-08 📅
Identifiers
Notice number: 2023/S 028-081150
OJ-S issue: 28
Additional information

It is the responsibility of the tenderers to ensure that their tender is complete and is uploaded by the designated deadline. Tenders that are received late or via other means will not be considered in this public procurement competition. It is important to note that only persons who have downloaded and accepted a document can upload a submission. The Contracting Authority is using the Tender Postbox facility and tenders must be submitted electronically via the eTenders postbox facility on www.etenders.gov.ie only. Only Tenders submitted to the electronic postbox will be accepted. Tenders submitted by any other means (including but not limited to by email, fax, post or hand delivery) will not be accepted. Tenderers must ensure that they give themselves sufficient time to upload and submit all required tender documentation before the Tender Deadline. Tenderers should consider the fact that upload speeds vary. To submit a document to the electronic postbox, please note that tenderers must click “Submit Response”. After submitting tenderers can still modify and re-send their response up until the response deadline. Tenderers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline. Tenderers not familiar with uploading on eTenders should ensure they familiarise themselves with the process prior to the submission deadline. All queries regarding this tender should be through the Questions and Answers facility on www.etenders.gov.ie, including any omissions which would prevent tenderers from submitting a comprehensive tender. Please submit queries as soon as possible. In circulating responses, queries will be edited to avoid disclosing the identity of the querist and will be circulated to all parties who have expressed an interest in the procurement on the eTenders website. The Contracting Authority reserves the right, at its sole discretion, to extend the closing date for receipt of tenders by giving notice in writing (by post or electronic means) to all parties who have expressed an interest in the notice via eTenders no later than six days before the original closing date. Tenderers will be responsible for any costs incurred by them in the event that they are required to attend clarification or other meetings or make a presentation of their proposals.

Additional information

It is the responsibility of the tenderers to ensure that their tender is complete and is uploaded by the designated deadline. Tenders that are received late or via other means will not be considered in this public procurement competition. It is important to note that only persons who have downloaded and accepted a document can upload a submission. The Contracting Authority is using the Tender Postbox facility and tenders must be submitted electronically via the eTenders postbox facility on www.etenders.gov.ie only. Only Tenders submitted

to the electronic postbox will be accepted. Tenders submitted by any other means (including but not limited to by email, fax, post or hand delivery) will not be accepted. Tenderers must ensure that they give themselves sufficient time to upload and submit all required tender documentation before the Tender Deadline. Tenderers should consider the fact that upload

speeds vary. To submit a document to the electronic postbox, please note that tenderers must click “Submit Response”. After submitting tenderers can still modify and re-send their response up until the response deadline. Tenderers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline.

Tenderers not familiar with uploading on eTenders should ensure they familiarise themselves with the process prior to the submission deadline. All queries regarding this tender should be through the Questions and Answers facility on www.etenders.gov.ie, including any omissions which would prevent tenderers from submitting a comprehensive tender. Please submit queries as soon as possible. In circulating responses, queries will be edited to avoid disclosing the identity of the querist and will be circulated to all parties who have expressed an interest in the procurement on the eTenders website. The Contracting Authority reserves the right, at its sole discretion, to extend the closing date for receipt of tenders by giving notice in writing (by post or electronic means) to all parties who have expressed an interest in the notice via eTenders no later than six days before the original closing date. Tenderers will be responsible for any costs incurred by them in the event that they are required to attend clarification or other meetings or make a presentation of their proposals.

Object
Scope of the procurement
Estimated total value: 800 000 EUR 💰
Estimated value excluding VAT: 800 000 EUR 💰
Duration: 48 months
Place of performance
Main site or place of performance: Longford

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please refer to the Tender Documentation available from www.etenders.gov.ie
Contract execution
Contract performance conditions: To be agreed with the successful tenderer

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2023-03-06 📅
Tender opening time: 12:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Gerard McMahon
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=233512&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

to the electronic postbox will be accepted. Tenders submitted by any other means (including but not limited to by email, fax, post or hand delivery) will not be accepted. Tenderers must ensure that they give themselves sufficient time to upload and submit all required tender documentation before the Tender Deadline. Tenderers should consider the fact that upload

speeds vary. To submit a document to the electronic postbox, please note that tenderers must click “Submit Response”. After submitting tenderers can still modify and re-send their response up until the response deadline. Tenderers should be aware that the ‘Submit Response’ button will be disabled automatically upon the expiration of the response deadline.

Tenderers not familiar with uploading on eTenders should ensure they familiarise themselves with the process prior to the submission deadline. All queries regarding this tender should be through the Questions and Answers facility on www.etenders.gov.ie, including any omissions which would prevent tenderers from submitting a comprehensive tender. Please submit queries as soon as possible. In circulating responses, queries will be edited to avoid disclosing the identity of the querist and will be circulated to all parties who have expressed an interest in the procurement on the eTenders website. The Contracting Authority reserves the right, at its sole discretion, to extend the closing date for receipt of tenders by giving notice in writing (by post or electronic means) to all parties who have expressed an interest in the notice via eTenders no later than six days before the original closing date. Tenderers will be responsible for any costs incurred by them in the event that they are required to attend clarification or other meetings or make a presentation of their proposals.

Complementary information
Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: http://www.courts.ie 🌏
Information about review deadlines: The contract award decision is subject to the application of SI 130 of 2010.
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: xx
Source: OJS 2023/S 028-081150 (2023-02-03)

Contract award notice (2023-11-30)
Object
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-11-30 📅
Publication date: 2023-12-05 📅
Identifiers
Notice number: 2023/S 234-736706
Refers to notice: 2023/S 028-081150
OJ-S issue: 234

Procedure
Award criteria
Quality criterion (name): Quality, experience and skills of proposed resources
Quality criterion (weighting): 50
Quality criterion (name): Approach and methodology
Quality criterion (weighting): 10
Cost criterion (name): Ultimate Cost for the purpose of evaluation and initial Contract
Cost criterion (weighting): 40

Award of contract
Date of contract conclusion: 2023-05-22 📅
Name: Privacy Engine
Postal town: Dublin
Country: Ireland 🇮🇪
Information about tenders
Number of tenders received: 15
Source: OJS 2023/S 234-736706 (2023-11-30)

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