Tender the supply and maintenance of Software Licences to the Irish Prison Service

Irish Prison Service

The Contracting Authority proposes to engage in a competitive process for the establishment of a Multi-Party framework agreement for the supply and maintenance of ICT licences for Irish Prison Service.

Deadline
The time limit for receipt of tenders was 2023-01-23. The procurement was published on 2022-12-09.

Who?

• Irish Prison Service

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-12-09	Contract notice
2023-01-19	Additional information

Contract notice (2022-12-09)
Contracting authority
Name and addresses
Name: Irish Prison Service
National registration number: N/a
Postal address: IDA Business Park,
Postal town: Longford
Postal code: Ballinalee Road,
Country: Ireland 🇮🇪
Contact person: IPS Greenville
Phone: +353 14020114 📞
E-mail: tenders@greenville.ie 📧
Region: Éire/Ireland 🏙️
URL: http://1 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/214 🌏
Communication
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=230459&B=ETENDERS_SIMPLE 🌏
Participation URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=230459&B=ETENDERS_SIMPLE 🌏

Object
Scope of the procurement
Title:
“Tender the supply and maintenance of Software Licences to the Irish Prison Service. IPS/2021/23”
Products/services: Software package suites 📦
Short description:
“The Contracting Authority proposes to engage in a competitive process for the establishment of a Multi-Party framework agreement for the supply and...”
Estimated value excluding VAT: EUR 2 300 000 💰

1️⃣
Additional products/services: Software package and information systems 📦
Additional products/services: Industry specific software package 📦
Additional products/services: Compliance software package 📦
Additional products/services: Educational software package 📦
Additional products/services: Networking, Internet and intranet software package 📦
Additional products/services: Networking software package 📦
Additional products/services: Platform interconnectivity software package 📦
Additional products/services: Operating system enhancement software package 📦
Additional products/services: Network operating system software package 📦
Additional products/services: Networking developers' software package 📦
Additional products/services: Transaction-processing software package 📦
Additional products/services: License management software package 📦
Additional products/services: Miscellaneous networking software package 📦
Additional products/services: Gateway software package 📦
Additional products/services: Administration software package 📦
Additional products/services: Transaction server software package 📦
Additional products/services: Internet and intranet software package 📦
Additional products/services: Web server software package 📦
Additional products/services: Electronic mail software package 📦
Additional products/services: Web page editing software package 📦
Additional products/services: Document management software package 📦
Additional products/services: Electronic publishing software package 📦
Additional products/services: Drawing and imaging software package 📦
Additional products/services: Computer-aided design (CAD) software package 📦
Additional products/services: Graphics software package 📦
Additional products/services: Scheduling and productivity software package 📦
Additional products/services: Project management software package 📦
Additional products/services: Scheduling software package 📦
Additional products/services: Business transaction and personal business software package 📦
Additional products/services: Inventory management software package 📦
Additional products/services: Financial systems software package 📦
Additional products/services: Accounting software package 📦
Additional products/services: Time accounting or human resources software package 📦
Additional products/services: Analytical or scientific software package 📦
Additional products/services: Statistical software package 📦
Additional products/services: Procurement software package 📦
Additional products/services: Communication and multimedia software package 📦
Additional products/services: Communication software package 📦
Additional products/services: IT software package 📦
Additional products/services: Memory-management software package 📦
Additional products/services: Database software package 📦
Additional products/services: Data security software package 📦
Additional products/services: System, storage and content management software package 📦
Place of performance: Éire/Ireland 🏙️
Main site or place of performance: Nationwide
Description of the procurement:
“The Contracting Authority proposes to engage in a competitive process for the establishment of a Multi-Party framework agreement for the supply and...”
Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 2 300 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Additional information:
“Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from...”

Legal, economic, financial and technical information
Conditions for participation
List and brief description of conditions: Please refer to the Tender Documentation available from www.etenders.gov.ie
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: To be agreed with the successful tenderers.

Procedure
Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 12
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-01-23 12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2023-01-23 12:30 📅
Conditions for opening of tenders (place): Remotely via the eTenders platform
Conditions for opening of tenders (Information about authorised persons and opening procedure): Two members of the IPS Procurement Team

Complementary information
Additional information

“1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for...”

1) Interested parties must register their interest on the eTenders website (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition.
3) Suppliers should note the following when making their submission: • There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload. • In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline. • Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary. • If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eusupply. com or Telephone: 353(0)21 2439277 (09:00am – 17:30pm GMT) 5. All queries must be submitted through the messaging facility on www.etenders.gov.ie.
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process,trademark, type or patent,
©Greenville Procurement Partners v2 June 2022
9
that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation

Review body
Name: The High Court
Postal address: Four Courts
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
URL: http://www.courts.ie 🌏
Review procedure
Precise information on deadline(s) for review procedures: The contract award decision is subject to the application of SI 130 of 2010.
Service from which information about the review procedure may be obtained
Name: Consult legal advisor
Postal town: xx
Country: Ireland 🇮🇪
Source: OJS 2022/S 241-694208 (2022-12-09)

Additional information (2023-01-19)

Complementary information
Original notice reference
Notice number in the OJ S: 2022/S 241-694208

Changes
Text to be corrected in the original notice
Section number: IV 2.2
Place of text to be modified: Time limit for receipt of tenders or requests to participate
Old value
Date: 2023-01-23 📅
Time: 12:00
New value
Date: 2023-02-07 📅
Time: 12:00
Text to be corrected in the original notice
Section number: IV2.7
Place of text to be modified: Text to be modified
Old value
Date: 2023-01-23 📅
Time: 12:30
New value
Date: 2023-02-07 📅
Time: 12:30
Text to be corrected in the original notice
Section number: II2.6
Place of text to be modified: Text to be modified
Old value
Text: Value excluding VAT: 2300000.00 EUR
New value
Text: Value excluding VAT: 5000000.00 EUR
Other additional information

“As a result of a request from the Governing Department to be included in this competition, the closing date of this competition has been extended to Tuesday...”
Source: OJS 2023/S 017-048240 (2023-01-19)

New procurements in related categories 🆕

Software package and information systems

Business transaction and personal business software package

Facilities management software package and software package suite