SPFA - Managed Document Print Service and Onsite Manned Print Room

Dublin City Council

Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of a managed document production service on a fleet of floor standing multi-functional devices (MFD’s) with SLA and the provision of an on-site manned print room.
The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.
An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.

Deadline

The time limit for receipt of tenders was 2023-01-26. The procurement was published on 2022-12-14.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Ricoh Ireland

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2022-12-14	Contract notice
2022-12-23	Additional information
2023-02-02	Additional information
2023-10-11	Contract award notice

Contract notice (2022-12-14)
Object
Scope of the procurement
Title: Printing and related services
Reference number: SPFA - DCC - Print Services
Short description:

Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of a managed document production service on a fleet of floor standing multi-functional devices (MFD’s) with SLA and the provision of an on-site manned print room. The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years. An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Printing and related services 📦
Additional CPV: Photocopying and offset printing equipment 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: isprocurement@dublincity.ie 📧
Phone: +353 12222222 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=229815&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=229815&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-12-14 📅
Submission deadline: 2023-01-26 📅
Publication date: 2022-12-19 📅
Identifiers
Notice number: 2022/S 244-706007
OJ-S issue: 244
Additional information

The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Object
Scope of the procurement
Short description:

The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.

An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.

Estimated total value: 7 000 000 EUR 💰
Short description:

There are two distinct requirements to this procurement -

• A Managed Document Production Service

• Provision of an on-site Manned Print Room

An essential component of the tender is the provision of an on-site, manned print room service located in a basement facility Civic Offices Wood Quay. A site visit of this on site facility will be facilitated on the 9th of January 2023 between 10am and 3pm. If tenderers would like to schedule a site visit on this date they must do so through the eTenders messaging facility by 12 noon on the 6th January 2023.

The estimated value of the framework agreement will be €7,000,000 (euro) and the estimated value of the initial contract will be €3,000,000 (euro).

Estimated value excluding VAT: 7 000 000 EUR 💰
Duration: 48 months
Description of options:

An initial contract will be awarded for a period of four years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see tender documents for details.
Contract execution
Contract performance conditions: Please see tender documents for details.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2023-01-26 📅
Tender opening time: 12:00
Place: Dublin City Council, Civic Offices, Wood Quay, Dublin 8
Additional information:

The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: IS Procurement Team
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=229815&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted.

8. Tenders may be submitted in English or in the Irish language.

9. All queries regarding this expression of tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 228971. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon (Irish Time) on Monday 16th January 2023 to enable issue of responses to all interested parties.

10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2022/S 244-706007 (2022-12-14)

Additional information (2022-12-23)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Printing machinery 📦

Reference
Dates
Date dispatched: 2022-12-23 📅
Submission deadline: 2023-02-09 📅
Publication date: 2022-12-28 📅
Identifiers
Notice number: 2022/S 250-731630
Refers to notice: 2022/S 244-706007
OJ-S issue: 250
Additional information

Please be advised the closing date for clarifications has also been extended until the 30th January 2023 @ 12:00 noon Irish Time

Source: OJS 2022/S 250-731630 (2022-12-23)

Additional information (2023-02-02)
Reference
Dates
Date dispatched: 2023-02-02 📅
Submission deadline: 2023-02-20 📅
Publication date: 2023-02-07 📅
Identifiers
Notice number: 2023/S 027-077866
OJ-S issue: 27
Additional information

Please note the closing date for clarifications has been extended until Wednesday the 8th of February @ 12:00 noon

Source: OJS 2023/S 027-077866 (2023-02-02)

Contract award notice (2023-10-11)
Object
Scope of the procurement
Total value of the procurement: 7 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-10-11 📅
Publication date: 2023-10-16 📅
Identifiers
Notice number: 2023/S 199-624693
OJ-S issue: 199
Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. 8. Tenders may be submitted in English or in the Irish language. 9. All queries regarding this expression of tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 228971. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon (Irish Time) on Monday 16th January 2023 to enable issue of responses to all interested parties. 10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted.

8. Tenders may be submitted in English or in the Irish language.

9. All queries regarding this expression of tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 228971. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon (Irish Time) on Monday 16th January 2023 to enable issue of responses to all interested parties.

10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Procedure
Award criteria
Quality criterion (name): Quality of Approach to the Managed Document Production Service Requirements
Quality criterion (weighting): 2000
Quality criterion (name): Quality of Approach to the On-site Manned Print Room Requirements
Quality criterion (weighting): 1000
Quality criterion (name): Quality of Approach to Contract Management Methodology and Service Requirements
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 6000

Award of contract
Date of contract conclusion: 2023-07-01 📅
Name: Ricoh Ireland
National registration number: 8Z41042C
Postal address: 160 Airside Business Park,
Postal town: Swords
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 877602745 📞
E-mail: mary.farrelly@ricoh.ie 📧
Country: Dublin 🏙️
Total value of the procurement: 7 000 000 EUR 💰
Information about tenders
Number of tenders received: 3

Complementary information
Review body
Information about review deadlines: Please consult your solicitor
Source: OJS 2023/S 199-624693 (2023-10-11)

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