Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of a managed document production service on a fleet of floor standing multi-functional devices (MFD’s) with SLA and the provision of an on-site manned print room.
The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.
An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
Deadline
The time limit for receipt of tenders was 2023-01-26.
The procurement was published on 2022-12-14.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“SPFA - Managed Document Print Service and Onsite Manned Print Room
SPFA - DCC - Print Services”
Products/services: Printing and related services📦
Short description:
“Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of a managed...”
Short description
Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of a managed document production service on a fleet of floor standing multi-functional devices (MFD’s) with SLA and the provision of an on-site manned print room.
The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.
An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
Show more
Estimated value excluding VAT: EUR 7 000 000 💰
Dublin City Council (DCC) wishes to invite tenders using the Open Procedure to establish a Single Party Framework Agreement for the Provision of a managed document production service on a fleet of floor standing multi-functional devices (MFD’s) with SLA and the provision of an on-site manned print room.
The period of the framework agreement will be for 6 years in accordance with the provisions set out in Article 33.1 of Directive 2014/24/EU. The justification for a framework agreement longer than the standard four years, is to ensure that the project and all related services can be delivered within the life of the framework, which may due to the nature, scale and complexity of the work exceed four years.
An initial contract will be awarded for a period of 4 years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council.
There are two distinct requirements to this procurement -
• A Managed Document Production Service
• Provision of an on-site Manned Print Room
An essential component of the tender is the provision of an on-site, manned print room service located in a basement facility Civic Offices Wood Quay. A site visit of this on site facility will be facilitated on the 9th of January 2023 between 10am and 3pm. If tenderers would like to schedule a site visit on this date they must do so through the eTenders messaging facility by 12 noon on the 6th January 2023.
The estimated value of the framework agreement will be €7,000,000 (euro) and the estimated value of the initial contract will be €3,000,000 (euro).
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 7 000 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Information about options
Options ✅
Description of options:
“An initial contract will be awarded for a period of four years with an option to extend for two further periods of 12 months, at the sole discretion of...”
Description of options
An initial contract will be awarded for a period of four years with an option to extend for two further periods of 12 months, at the sole discretion of Dublin City Council
Show more Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please see tender documents for details.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Please see tender documents for details.
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2023-01-26
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2023-01-26
12:00 📅
Conditions for opening of tenders (place): Dublin City Council, Civic Offices, Wood Quay, Dublin 8
Conditions for opening of tenders (Information about authorised persons and opening procedure):
“The date and time for opening tenders set out above may change at the discretion of Dublin City Council.”
Complementary information Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
Additional information
“1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by...”
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Act.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by the Information Systems Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted.
8. Tenders may be submitted in English or in the Irish language.
9. All queries regarding this expression of tender must be directed to the messaging facility on www.etenders.gov.ie. RFT ID: 228971. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon (Irish Time) on Monday 16th January 2023 to enable issue of responses to all interested parties.
10. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
Source: OJS 2022/S 244-706007 (2022-12-14)
Additional information (2022-12-23)
Complementary information Original notice reference
Notice number in the OJ S: 2022/S 244-706007
Changes Text to be corrected in the original notice
Section number: IV.2.2
Old value
Date: 2023-01-26 📅
Time: 12:00
New value
Date: 2023-02-09 📅
Time: 12:00
Other additional information
“Please be advised the closing date for clarifications has also been extended until the 30th January 2023 @ 12:00 noon Irish Time”
Source: OJS 2022/S 250-731630 (2022-12-23)
Additional information (2023-02-02)
Changes Text to be corrected in the original notice
Section number: IV.2.2
Place of text to be modified: Section IV Procedure
Old value
Date: 2023-02-09 📅
Time: 12:00
New value
Date: 2023-02-20 📅
Time: 12:00
Text to be corrected in the original notice
Section number: IV.2.7
Place of text to be modified: Section IV Procedure
Old value
Date: 2023-01-26 📅
Time: 12:00
New value
Date: 2023-02-20 📅
Time: 12:00
Other additional information
“Please note the closing date for clarifications has been extended until Wednesday the 8th of February @ 12:00 noon”
Source: OJS 2023/S 027-077866 (2023-02-02)
Contract award notice (2023-10-11) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 7 000 000 💰
Award criteria
Quality criterion (name): Quality of Approach to the Managed Document Production Service Requirements
Quality criterion (weighting): 2000
Quality criterion (name): Quality of Approach to the On-site Manned Print Room Requirements
Quality criterion (weighting): 1000
Quality criterion (name): Quality of Approach to Contract Management Methodology and Service Requirements
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 6000
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 244-706007
Award of contract
1️⃣
Contract Number: 1
Title: SPFA - Managed Document Print Service and Onsite Manned Print Room
Date of conclusion of the contract: 2023-07-01 📅
Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Ricoh Ireland
National registration number: 8Z41042C
Postal address: 160 Airside Business Park,
Postal town: Swords
Postal code: Dublin
Country: Ireland 🇮🇪
Phone: +353 877602745📞
E-mail: mary.farrelly@ricoh.ie📧
Region: Dublin🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 7 000 000 💰
Complementary information Review procedure
Precise information on deadline(s) for review procedures: Please consult your solicitor
Source: OJS 2023/S 199-624693 (2023-10-11)