Software for Pricing and Products, Demand Forecasting, CPQ and Multi-Channel Sales Solutions for ESB

Electricity Supply Board ( ESB )

ESB Customer Solutions services electricity and gas customers in the Republic of Ireland, Northern Ireland and Great Britain. ESB Customer Solutions offers a range of products from Standard Variable Tariffs, Fixed Tariffs and bespoke tariffs for our larger customers. In addition to ESB Customer Solutions commodity offerings we provide a range of non-commodity products and services to both residential and commercial customers.
ESB Customer Solutions is seeking to acquire Cloud based SaaS solution(s) that will create and manage all current and future quotation, pricing, product management, demand forecasting and sales requirements. This is to update and enhance our current system. The business currently doesn’t have the capability for market diversification as our systems have been in place for several years which limits our ability to create newer designed products.An enduring support model will also be required for these solutions.

Deadline

The time limit for receipt of tenders was 2023-02-02. The procurement was published on 2022-12-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-12-13 Contract notice
2023-01-18 Additional information
2024-10-18 Contract award notice
Contract notice (2022-12-13)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: SSCON6667
Short description:
ESB Customer Solutions services electricity and gas customers in the Republic of Ireland, Northern Ireland and Great Britain. ESB Customer Solutions offers a range of products from Standard Variable Tariffs, Fixed Tariffs and bespoke tariffs for our larger customers. In addition to ESB Customer Solutions commodity offerings we provide a range of non-commodity products and services to both residential and commercial customers. ESB Customer Solutions is seeking to acquire Cloud based SaaS solution(s) that will create and manage all current and future quotation, pricing, product management, demand forecasting and sales requirements. This is to update and enhance our current system. The business currently doesn’t have the capability for market diversification as our systems have been in place for several years which limits our ability to create newer designed products.An enduring support model will also be required for these solutions.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: IT services: consulting, software development, Internet and support 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board ( ESB )
Postal address: 27 Fitzwilliam Street Lower
Postal code: Dublin
Postal town: Dublin
Contact
Internet address: http://www.esb.ie 🌏
E-mail: martha.maher@esb.ie 📧
Phone: +353 860681415 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=230237&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=230237&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-12-13 📅
Submission deadline: 2023-02-02 📅
Publication date: 2022-12-16 📅
Identifiers
Notice number: 2022/S 243-699191
OJ-S issue: 243
Additional information
As stated in the pre-qualification information memorandum available on request from www.etenders.gov.ie using RFT ID 229379

Object
Scope of the procurement
Short description:
ESB Customer Solutions services electricity and gas customers in the Republic of Ireland, Northern Ireland and Great Britain. ESB Customer Solutions offers a range of products from Standard Variable Tariffs, Fixed Tariffs and bespoke tariffs for our larger customers. In addition to ESB Customer Solutions commodity offerings we provide a range of non-commodity products and services to both residential and commercial customers.
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ESB Customer Solutions is seeking to acquire Cloud based SaaS solution(s) that will create and manage all current and future quotation, pricing, product management, demand forecasting and sales requirements. This is to update and enhance our current system. The business currently doesn’t have the capability for market diversification as our systems have been in place for several years which limits our ability to create newer designed products.An enduring support model will also be required for these solutions.
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Title of the lot: Pricing/Products Software Solution
Lot number: 1
Short description:
Lot 1 - Pricing and Products Software Solution – Business and residential commodity (gas and electricity)
ESB Customer Solutions has a wide range of commodity products tailored to our customer needs.
Standard Variable Tariff: This is a bundled tariff available to customers in each segment. Bundled tariff is when all components are calculated, and a single rate per charging period is offered to the customer.
Fixed Tariff: Fixed tariffs are designed to ensure certainty for customers. Their attributes are focused on being fully or partially constant (e.g. energy proportion fixed) for a specific length of time, 1, 2, 3, 4, 5 years.
Time of Day: This product is presented both bundled and unbundled. Unbundled is when the components of a quotation is separated out and displayed to the customer. This product offers the customer a different rate at different times of the day.
Flexible Tariff: This product allows the customer to set a price based on a current commodity index (i.e. base rate) and allows the customer throughout the contract to create firm rates in line with movements between the “base rates” and the current index price.
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Market Tracker: This product allows the customer to pay all market prices. The customer agrees to the uncertainty of the market energy prices and is charged as per the half hourly/daily energy price the market settles on.
Customer Details
The pricing system is required to store customer and meter details.
Pricing Components
The calculation of a price includes internal and external factors. There are several external costs which must be calculated in the price and these prices vary based on a customer’s meter or demand characteristics. The ability to identify these charges and apply them accurately to a customer in line with market rules.
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Flexible Pricing
Index pricing is a suite of products which ESB Customer Solutions offer. The ability to have interchangeable index’s available to the Pricing Analyst. Customers interact with a portal where they can see current prices and “lock-in” prices.
Pricing Creation
The creation of a tariff/price for a customer is complex and requires a lot of inputs and dependencies . The ability to allow the user to create and configure any of these elements in the creation of a product.
Financial reporting
ESB Customer Solutions has a demand for accurate financial forecasting. ESB Customer Solutions require a system which could report on each product or a selection of products.
Duration: 36 months
Description of options:
At the date of issuing this PQQ, it is envisaged that the contract will be for an initial duration of 3 years with an option to extend by a further 2 years and a final 2 years (a potential 7 year contract)
Additional information:
As stated in the pre-qualification information memorandum available on request from www.etenders.gov.ie using RFT ID 229379
Title of the lot: Demand Forecasting Software Solution
Lot number: 2
Short description:
Lot 2 - Demand Forecasting Software Solution – (Portfolio & Individual)
Individual Point of Sale (POS) Demand Forecast
ESB Customer Solutions has a mix of Interval and non-interval customers. When ESB Customer Solutions is creating a price for a customer or segment it relies on the accuracy of future demand predictions. ESB Customer Solutions use this prediction to calculate the cost which sets the end price. POS forecasting is expected to take into account, but not limited to, industry standard corrections; such as holidays, temperature, losses in both gas and electricity markets.
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Aggregate Demand Forecasting
ESB Customer Solutions creates demand forecasts for the purposes of hedging to offset market volatility. ESB Customer solutions calculates forecast for Gas and Electricity in different lengths. Short Term and Long Term forecast. These demand forecasts are segregated into different market segments, e.g DG5/DG6, FVT, etc and subsets of these segments. The system should be able to adjust forecasts based on previous trends and can be adjusted on a monthly/weekly/daily. The ability to compare different scenarios created.
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Additional information:
As stated in the pre-qualification information memorandum available on request from www.eternders.gov.ie using RFT ID 229379
Title of the lot: CPQ Software Solution
Lot number: 3
Short description:
Lot 3 - Configure, Price, Quote (CPQ) Software Solution
Customer Quotation
ESB Customer Solutions departments work closely together to create quotations. The pricing team and sales teams work to create the optimum products for our customers. ESB Customer Solutions require a system which will manage and create quotes.The system should be able to interact with the pricing system in Lot 1 to send required information to it and receive back the required information to create a quotation.
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Services and Products
ESB Customer solutions offer a wider range of products and services beyond commodity price, such as installation of EV chargers, LED lighting, heat pumps, Solar, etc. ESB Customer Solutions requires a system which can generate quotations for these services and can be bundled with other commodity and non-commodity products.
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Title of the lot: Multi-Channel Sales Software Solution
Lot number: 4
Short description:
Lot 4 - Multi Channel Sales Software Solution
This requirement is to enable current and prospective customers to be able to purchase and renew products via multiple channels. The system must place the customer at the centre of the process and will be utilised by all salespeople within Customers Solutions and our outsourced partners and enable integration with the customer digital channels and other 3rd party customer digital platforms.
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The system must provide the management and tailoring of the “Join” and “Renewal” journeys across multiple sales channels (phone, online, door to door field sales & CRM) to provide all sales teams and partners the relevant required visibility of the customer sales journey and history. The system must provide sales automation and consistent processes to be implemented across all channels, increased automation in the Join journey to allow for increased customer satisfaction, clear visibility across all sales teams (B2B, B2C and non-commodity) which will allow for an enhanced customer experience, improved cross-selling opportunities and increasing retention.
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Place of performance
Main site or place of performance:
The solution will be used in the Republic of Ireland, Northern Ireland and potentially the Great British market in the future.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 229379
Economic and financial standing:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 229379
Technical and professional ability:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 229379
List and brief description of rules and criteria:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 229379
Contract execution
Deposits and guarantees required: Will be specified in the RFT
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be specified in the RFT
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in Procurement Qualification Questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 229379
Contract performance conditions: Will be specified in the RFT

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Applicants will be assessed on the quality of their responses to the rules and criteria outlined in the qualification questionnaire and it is anticipated that the top scoring 5 applicants will be invited to tender, subject to that number qualifying.
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Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Martha Maher
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=230237&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) It is our intention to use the Irish Government Procurement portal
(www.etenders.gov.ie) for this competition. Access to this Portal is free of
charge. Interested parties must formally register their expression of interest for
this competition on eTenders before they can gain access to the PQQ
documentation. All information relating to and including the pre-qualification
documents, any clarifications and changes will be issued/published via this portal. The contracting entity will not accept responsibility for information relayed
(or not relayed) via third parties 2) This is the sole call for competition for this
service. 3) The contracting entity will not be responsible for any costs, charges
or expenses incurred by candidates or tenderers. 4) Contract award will be
subject to the approval of the competent authorities. 5) It will be a condition of
award that candidates are tax compliant. 6) At its absolute discretion, the contracting entity may elect to terminate this procurement process or any contract awarded at any time. 7) Please note in relation to all documents, that where reference is made to a particular standard, make,source, process, trademark, type or patent, that this is not to be regarded as a
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de facto requirement. In all such cases it should be understood that such
indications are to be treated strictly and solely for reference purposes only, to
which the words "or equivalent" will always be appended. 8) Without prejudice to
the principle of equal treatment, the contracting entity is not obliged to engage in
a clarification process in respect of questionnaires with missing or incomplete
information. Therefore, candidates are advised to ensure that they return fully
completed questionnaires in order to avoid the risk of elimination from the
competition.

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Source: OJS 2022/S 243-699191 (2022-12-13)
Additional information (2023-01-18)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Software support services 📦

Reference
Dates
Date dispatched: 2023-01-18 📅
Submission deadline: 2023-02-09 📅
Publication date: 2023-01-23 📅
Identifiers
Notice number: 2023/S 016-043661
Refers to notice: 2022/S 243-699191
OJ-S issue: 16
Source: OJS 2023/S 016-043661 (2023-01-18)
Contract award notice (2024-10-18)
Object
Scope of the procurement
Title: Pricing and Products, Demand Forecasting, CPQ and Multi-Channel Sales Solution
Reference number: SSCON6667
Short description: Pricing and Products, Demand Forecasting, CPQ and Multi-Channel Sales Solution
Type of contract: Services
Products/services: IT services: consulting, software development, Internet and support 📦
Total value of the procurement (excluding VAT): 12 000 000 EUR 💰
Maximum value of the framework agreements in this notice: 21 400 000 EUR 💰
Description
Internal identifier: SSCON6667 All Lots
Country: Ireland 🇮🇪
Place of performance: Dublin 🏙️
Award criteria
Cost criterion (name): Most Economically Advantageous Tender (Technical and Cost Criteria)
Cost criterion (weighting): 1
Title
Lot Identification Number: LOT-0001
Description
Town: Dublin

Procedure
Type of procedure
Negotiated procedure with prior call for competition ✅
Legal basis: Directive 2014/24/EU
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators ✅
Award criteria
Weight type: Weight (points, exact)
Fixed-number type: Fixed value (total)

Award of contract
A contract/lot is awarded ✅
Lot Identification Number: LOT-0001
Contract Number: SSCON6667
Date of conclusion of the contract: 2024-08-31 📅
The contract is awarded within a framework agreement ✅
Information about tenders
Number of tenders received: 18
Information on value of the contract/lot (excluding VAT)
Maximum value of the framework agreement: 21 400 000 EUR 💰
Total value of the contract/lot: 12 000 000 EUR 💰
Tender identifier: Reply SpA
Information about subcontracting
Subcontracting value is known ✅
Description: Software / Licensing
Identifier of lot or group of lots: LOT-0001
Value excluding VAT likely to be subcontracted to third parties: 4 400 000 EUR 💰
Short description of the part of the contract to be subcontracted: Software / Licensing
The contract is likely to be subcontracted ✅
Information about tenders
Name of the tendering party: Reply SpA
Name and address of the contractor
Name: Reply SpA
National registration number: 97579210010
Postal address: Corso Francia 110 101-10143
Postal code: Turin
Postal town: Turin
Region: Milano 🏙️
Country: Italy 🇮🇹
Contact point: www.reply.com
Phone: +390117711594 📞
Fax: +390117495416 📠
URL: www.reply.com 🌏

Contracting authority
Name and addresses
Name: Electricity Supply Board
National registration number: TBA
Postal code: D02 KT92
Postal town: Dublin
Region: Dublin 🏙️
Country: Ireland 🇮🇪
E-mail: martha.maher@esb.ie 📧
Phone: +353 860681415 📞
URL: https://esb.ie 🌏
Address of the buyer profile: https://esb.ie 🌏
Type of the contracting authority
Body governed by public law
Main activity
General public services
Information about joint procurement
The contract is awarded by a central purchasing body ✅

Complementary information
Review body
National registration number: CR123
Postal code: D07 X028
Postal town: Dublin
Region: Dublin 🏙️
Contact point: http://www.courts.ie
URL: https://esb.ie 🌏
Service from which information about the review procedure may be obtained
Name: Electricity Supply Board
National registration number: TBA
Postal code: D02 KT92
Country: Ireland 🇮🇪
E-mail: martha.maher@esb.ie 📧
Phone: +353 860681415 📞
Source: OJS 2024/S 205-636557 (2024-10-18)
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