RFT for the provision of Enterprise Resource Planning (ERP) system for the Houses of the Oireachtas Service

Houses of the Oireachtas Service

The Houses of the Oireachtas Commission (hereinafter referred to as the Contracting Authority) invites expressions of interest from suitably qualified candidates for the establishment of a framework agreement for the provision of multiple modules of an Enterprise Resource Planning (ERP) System and related Services for the Houses of the Oireachtas.
The intention of this project is to procure a cloud-based (hosted) software system(s) with an implementation partner to create an integrated solution for the provision of HR, Finance, Procurement, Learning & Development and Time & Attendance modules. The ICT and Facilities Management Units have requirements in the areas of Asset Management, Inventory Management, Contract Management and Onboarding/Offboarding/Internal Moving of staff. These requirements overlap in some areas with requirements from other primary business units. From a management perspective, the three principal areas are HR, Finance and Salaries (payroll).

Deadline

The time limit for receipt of tenders was 2022-10-03. The procurement was published on 2022-08-26.

Who? What? Where?
Procurement history
Date Document
2022-08-26 Contract notice
2022-09-12 Additional information
Contract notice (2022-08-26)
Object
Scope of the procurement
Title: Enterprise resource planning software development services
Reference number: 2022/1028
Short description:
The Houses of the Oireachtas Commission (hereinafter referred to as the Contracting Authority) invites expressions of interest from suitably qualified candidates for the establishment of a framework agreement for the provision of multiple modules of an Enterprise Resource Planning (ERP) System and related Services for the Houses of the Oireachtas. The intention of this project is to procure a cloud-based (hosted) software system(s) with an implementation partner to create an integrated solution for the provision of HR, Finance, Procurement, Learning & Development and Time & Attendance modules. The ICT and Facilities Management Units have requirements in the areas of Asset Management, Inventory Management, Contract Management and Onboarding/Offboarding/Internal Moving of staff. These requirements overlap in some areas with requirements from other primary business units. From a management perspective, the three principal areas are HR, Finance and Salaries (payroll).
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Enterprise resource planning software development services 📦
Additional CPV: Planning systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Other
Awarding authority name: Houses of the Oireachtas Service
Postal address: Leinster House
Postal code: Kildare Street
Postal town: Dublin 2
Contact
Internet address: http://www.oireachtas.ie 🌏
E-mail: clare.moloney@oireachtas.ie 📧
Phone: +353 16183000 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222022&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222022&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-08-26 📅
Submission deadline: 2022-10-03 📅
Publication date: 2022-08-31 📅
Identifiers
Notice number: 2022/S 167-474322
OJ-S issue: 167

Object
Scope of the procurement
Short description:
The Houses of the Oireachtas Commission (hereinafter referred to as the Contracting Authority) invites expressions of interest from suitably qualified candidates for the establishment of a framework agreement for the provision of multiple modules of an Enterprise Resource Planning (ERP) System and related Services for the Houses of the Oireachtas.
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The intention of this project is to procure a cloud-based (hosted) software system(s) with an implementation partner to create an integrated solution for the provision of HR, Finance, Procurement, Learning & Development and Time & Attendance modules. The ICT and Facilities Management Units have requirements in the areas of Asset Management, Inventory Management, Contract Management and Onboarding/Offboarding/Internal Moving of staff. These requirements overlap in some areas with requirements from other primary business units. From a management perspective, the three principal areas are HR, Finance and Salaries (payroll).
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Estimated total value: 6 000 000 EUR 💰
Short description:
The Contracting Authority is responsible for the running of the Houses of the Oireachtas, or Irish Parliament, (Dáil Éireann, Seanad Éireann and Oireachtas Committees), and acts as governing body of the Houses of the Oireachtas Service (“the Service”) (further information is available at www.oireachtas.ie).
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The intention of this project is to procure a cloud-based (hosted) software system(s) with an implementation partner to create an integrated solution for the provision of HR, Finance, Procurement, Learning & Development and Time & Attendance modules. The ICT and Facilities Management Units have requirements in the areas of Asset Management, Inventory Management, Contract Management and Onboarding/Offboarding/Internal Moving of staff. These requirements overlap in some areas with requirements from other primary business units. From a management perspective, the three principal areas are HR, Finance and Salaries (payroll). The transfer of information between HR and Finance is minimal (mainly staff bank account details). However, information transfer between Salaries and HR and Salaries and Finance Unit is critical.
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The Contracting Authority is open to exploring a single package solution, or a blend of packages that can communicate or can extract information and deliver management reports to the level required, be that through a single supplier or through a consortium.
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Estimated value excluding VAT: 6 000 000 EUR 💰
Duration: 72 months

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Other type of contracting authority: Parliament
Contact
Contact point: Clare Moloney
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1166 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=222022&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: The High Court
Postal address: The Courts Service, 6th Floor, 15/24 Phoenix Street North, Smithfield
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 16395600 📞
Internet address: www.courts.ie 🌏
Source: OJS 2022/S 167-474322 (2022-08-26)
Additional information (2022-09-12)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Information systems or technology planning services 📦

Reference
Dates
Date dispatched: 2022-09-12 📅
Submission deadline: 2022-10-17 📅
Publication date: 2022-09-16 📅
Identifiers
Notice number: 2022/S 179-507377
Refers to notice: 2022/S 167-474322
OJ-S issue: 179
Source: OJS 2022/S 179-507377 (2022-09-12)
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