RfT for the provision of a Digital Media Flood & Weather Impacts Monitoring system

Met Eireann

Met Éireann, the Irish Meteorological Service is seeking the development, hosting and maintenance of a Digital Media Flood & Weather Impact Monitoring system (DMFWIMs) for Ireland, which must be based on existing well-established software (that has already been widely used for the purpose of monitoring digital media sources for flood and weather impacts) as the basis of any proposal, and then tailor this to the Irish use case, to support the National Flood Forecasting & Warning Service (NFFWS) in Ireland and to improve its monitoring of flood and severe weather impacts. This project does not allow for the development of brand-new untested software. This system will be hosted on the cloud.
The DMFWIMs will allow the visualisation of near real-time flood and weather impacts using information from Digital Media sources, such as Social Media (Twitter, YouTube, Facebook etc), online news outlets, blogs, forums etc.

Deadline

The time limit for receipt of tenders was 2022-11-04. The procurement was published on 2022-09-30.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-09-30 Contract notice
2023-07-20 Contract award notice
Contract notice (2022-09-30)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Short description:
Met Éireann, the Irish Meteorological Service is seeking the development, hosting and maintenance of a Digital Media Flood & Weather Impact Monitoring system (DMFWIMs) for Ireland, which must be based on existing well-established software (that has already been widely used for the purpose of monitoring digital media sources for flood and weather impacts) as the basis of any proposal, and then tailor this to the Irish use case, to support the National Flood Forecasting & Warning Service (NFFWS) in Ireland and to improve its monitoring of flood and severe weather impacts. This project does not allow for the development of brand-new untested software. This system will be hosted on the cloud. The DMFWIMs will allow the visualisation of near real-time flood and weather impacts using information from Digital Media sources, such as Social Media (Twitter, YouTube, Facebook etc), online news outlets, blogs, forums etc.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Networking, Internet and intranet software package 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Met Eireann
Postal address: Glasnevin Hill,
Postal code: D09 Y921
Postal town: Glasnevin
Contact
Internet address: http://www.met.ie 🌏
E-mail: matt.roberts@met.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=224682&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=224682&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-09-30 📅
Submission deadline: 2022-11-04 📅
Publication date: 2022-10-05 📅
Identifiers
Notice number: 2022/S 192-544486
OJ-S issue: 192
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID224053

Object
Scope of the procurement
Short description:
Met Éireann, the Irish Meteorological Service is seeking the development, hosting and maintenance of a Digital Media Flood & Weather Impact Monitoring system (DMFWIMs) for Ireland, which must be based on existing well-established software (that has already been widely used for the purpose of monitoring digital media sources for flood and weather impacts) as the basis of any proposal, and then tailor this to the Irish use case, to support the National Flood Forecasting & Warning Service (NFFWS) in Ireland and to improve its monitoring of flood and severe weather impacts. This project does not allow for the development of brand-new untested software. This system will be hosted on the cloud.
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The DMFWIMs will allow the visualisation of near real-time flood and weather impacts using information from Digital Media sources, such as Social Media (Twitter, YouTube, Facebook etc), online news outlets, blogs, forums etc.
Estimated total value: 400 000 EUR 💰
Short description:
The DMFWIMs will allow the visualisation of near real-time flood and weather impacts using information from Digital Media sources, such as Social Media (Twitter, YouTube, Facebook etc), online news outlets, blogs, forums etc. The software that is used to undertake these tasks must be completely compatible, via API or equivalent, with the Flood Forecast Division’s (FFD) National FEWS setup which uses the Delft-FEWS software (developed by Deltares) and the outputs must be able to be ingested into other systems via API or equivalent. Outputs from the proposed DMFWIMs must also be available via a web portal for non-technical users to be able to view and interrogate the digital media data directly (outside of Delft-FEWS and other systems).
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Estimated value excluding VAT: 400 000 EUR 💰
Duration: 84 months
Description of renewals:
The maximum duration of the Contract is 7 years subject to satisfactory annual review of
performance. The initial 2 years of the Services Contract is a Trial Period of the Solution followed by a 2 year period where the Solution is being used by the Contracting Authority (CA). The CA reserves the right to extend the Term for period(s) of upto 1 year with a maximum of 3 such extensions.
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Additional information:
Please consult the associated documentation, which
contains full instructions regarding the submission of
tenders and is available to download from
www.etenders.gov.ie using RFT ID224053
Place of performance
Main site or place of performance: D09 Y921

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in procurement documents, available to download from www.etenders.gov.ie using RFT ID 224053.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2022-11-04 📅
Tender opening time: 14:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Matt Roberts
Internet address: www.met.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/255 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=224682&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The Contracting Authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
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3) Should you experience difficulty when uploading documents please contact the eTenders
Support Desk for technical assistance. Email etenders@eusupply.com or Telephone: 353 (0) 21243 92 77 (09:00am – 17:30pm GMT).
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:224053) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response.
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5) This is the sole call for competition for this contract.
6) The Contracting Authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded under this Competition at any time.
10) Please note in relation to all documents, that where reference is made to a particular
standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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11) Without prejudice to the principle of equal treatment, the Contracting Authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Information about review deadlines:
The contract is covered by the application of the Remedies Directive and the relevant standstill
period applied at time of notification.
Source: OJS 2022/S 192-544486 (2022-09-30)
Contract award notice (2023-07-20)
Object
Scope of the procurement
Reference number: 224053
Total value of the procurement: 400 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-07-20 📅
Publication date: 2023-07-25 📅
Identifiers
Notice number: 2023/S 141-450921
Refers to notice: 2022/S 192-544486
OJ-S issue: 141

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 60%
Price (weighting): 40%

Award of contract
Date of contract conclusion: 2023-07-19 📅
Name: FloodTags B.V. (previously FloodTags: 59502622)
National registration number: 90635460
Postal address: Binckhorstlaan 36, M2.11
Postal town: The Hague
Postal code: 2516 BE
Country: Netherlands 🇳🇱
Phone: +31 645324806 📞
E-mail: wagemaker@floodtags.com 📧
Country: Zuid-Nederland 🏙️
Internet address: https://www.floodtags.com/ 🌏
Total value of the procurement: 330 145 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2023/S 141-450921 (2023-07-20)
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