Provision of a National Electronic Research Management System for the HSE

Education Procurement Service (EPS)

This tender process seeks to procure software-as-a-service (SaaS) to develop and roll out the HSE NERMS. The purpose of the management system will be the coordination of ethics review of health research applications with the governance processes necessary for compliance with the regulatory and legislative requirements for health research. Key objectives of this system will be the implementation of such review, approval and oversight requirements, and to enable research governance processes in the public health service, including public hospitals and community services.

Deadline

The time limit for receipt of tenders was 2022-09-22. The procurement was published on 2022-08-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-08-12 Contract notice
2023-02-01 Contract award notice
Contract notice (2022-08-12)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: BSS1664F
Short description:
This tender process seeks to procure software-as-a-service (SaaS) to develop and roll out the HSE NERMS. The purpose of the management system will be the coordination of ethics review of health research applications with the governance processes necessary for compliance with the regulatory and legislative requirements for health research. Key objectives of this system will be the implementation of such review, approval and oversight requirements, and to enable research governance processes in the public health service, including public hospitals and community services.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Software package and information systems 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: Education Procurement Service (EPS)
Postal address: University of Limerick
Postal code: Co.Limerick
Postal town: Castletroy
Contact
Internet address: http://www.educationprocurementservice.ie 🌏
E-mail: michael.hughes@ul.ie 📧
Phone: +353 61234662 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220915&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220915&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-08-12 📅
Submission deadline: 2022-09-22 📅
Publication date: 2022-08-17 📅
Identifiers
Notice number: 2022/S 157-450644
OJ-S issue: 157
Additional information
All information relating to this tender is published on www.etenders.gov.ie

Object
Scope of the procurement
Estimated total value: 648 000 EUR 💰
Estimated value excluding VAT: 648 000 EUR 💰
Duration: 48 months
Description of renewals:
Any Framework Agreement that may result from this Competition will, be for a term of three (3) years (“the Term”). The Contracting Authority reserves the right, at its discretion, to extend the Term for a period of up to one (1) year with a maximum of one (1) such extension on the same terms and conditions. The Term will not exceed four (4) years in aggregate.
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Description of options: See RFT documents for details
Additional information: All information relating to this tender is published on www.etenders.gov.ie

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: Please see RFT document for further details.
Contract execution
Contract performance conditions: Please see RFT document for further details.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 14:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2022-09-22 📅
Tender opening time: 14:00

Contracting authority
Identity
National registration number: IE 6609370 G
Contact
Contact point: Michael Hughes
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/87073 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=220915&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Office of the High Court
Postal address: Four Courts Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2022/S 157-450644 (2022-08-12)
Contract award notice (2023-02-01)
Object
Scope of the procurement
Total value of the procurement: 648 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-02-01 📅
Publication date: 2023-02-06 📅
Identifiers
Notice number: 2023/S 026-074060
Refers to notice: 2022/S 157-450644
OJ-S issue: 26

Procedure
Award criteria
Quality criterion (name): System Modularity
Quality criterion (weighting): 15%
Quality criterion (name): Customisable
Quality criterion (weighting): 5%
Quality criterion (name): Reports & Analytics
Facilitation of Multi-Site Submissions
Support, Maintenance and Training
Degree to which the system can meet the overall Technical and Operational Requirements
Quality criterion (weighting): 45%
Cost criterion (name): Pricing Model & User Licences
Cost criterion (weighting): 20%

Award of contract
Date of contract conclusion: 2022-12-19 📅
Name: Smartsimple Software Ireland Limited
Postal address: 1 Grattan Business Park, Clonshaugh, Dublin 17
Postal town: Dublin
Postal code: D17 HR64
Country: Ireland 🇮🇪
Total value of the procurement: 551 000 EUR 💰
Information about tenders
Number of tenders received: 6
Source: OJS 2023/S 026-074060 (2023-02-01)
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