This tender process seeks to procure software-as-a-service (SaaS) to develop and roll out the HSE NERMS. The purpose of the management system will be the coordination of ethics review of health research applications with the governance processes necessary for compliance with the regulatory and legislative requirements for health research. Key objectives of this system will be the implementation of such review, approval and oversight requirements, and to enable research governance processes in the public health service, including public hospitals and community services.
Deadline
The time limit for receipt of tenders was 2022-09-22.
The procurement was published on 2022-08-12.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title:
“Provision of a National Electronic Research Management System for the HSE
BSS1664F”
Products/services: IT services: consulting, software development, Internet and support📦
Short description:
“This tender process seeks to procure software-as-a-service (SaaS) to develop and roll out the HSE NERMS. The purpose of the management system will be the...”
Short description
This tender process seeks to procure software-as-a-service (SaaS) to develop and roll out the HSE NERMS. The purpose of the management system will be the coordination of ethics review of health research applications with the governance processes necessary for compliance with the regulatory and legislative requirements for health research. Key objectives of this system will be the implementation of such review, approval and oversight requirements, and to enable research governance processes in the public health service, including public hospitals and community services.
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Estimated value excluding VAT: EUR 648 000 💰
This tender process seeks to procure software-as-a-service (SaaS) to develop and roll out the HSE NERMS. The purpose of the management system will be the coordination of ethics review of health research applications with the governance processes necessary for compliance with the regulatory and legislative requirements for health research. Key objectives of this system will be the implementation of such review, approval and oversight requirements, and to enable research governance processes in the public health service, including public hospitals and community services.
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Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 648 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals:
“Any Framework Agreement that may result from this Competition will, be for a term of three (3) years (“the Term”). The Contracting Authority reserves the...”
Description of renewals
Any Framework Agreement that may result from this Competition will, be for a term of three (3) years (“the Term”). The Contracting Authority reserves the right, at its discretion, to extend the Term for a period of up to one (1) year with a maximum of one (1) such extension on the same terms and conditions. The Term will not exceed four (4) years in aggregate.
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Options ✅
Description of options: See RFT documents for details
Description
Additional information: All information relating to this tender is published on www.etenders.gov.ie
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please see RFT document for further details.
Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Please see RFT document for further details.
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-09-22
14:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 12
Conditions for opening of tenders: 2022-09-22
14:00 📅
Complementary information Review body
Name: Office of the High Court
Postal address: Four Courts Ground Floor, Inns Quay
Postal town: Dublin
Postal code: 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
Source: OJS 2022/S 157-450644 (2022-08-12)
Contract award notice (2023-02-01) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 648 000 💰
Award criteria
Quality criterion (name): System Modularity
Quality criterion (weighting): 15%
Quality criterion (name): Customisable
Quality criterion (weighting): 5%
Quality criterion (name): Reports & Analytics
Quality criterion (name): Facilitation of Multi-Site Submissions
Quality criterion (name): Support, Maintenance and Training
Quality criterion (name):
“Degree to which the system can meet the overall Technical and Operational Requirements”
Quality criterion (weighting): 45%
Cost criterion (name): Pricing Model & User Licences
Cost criterion (weighting): 20%
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 157-450644
Award of contract
1️⃣
Contract Number: 1
Title: Provision of a National Electronic Research Management System for the HSE
Date of conclusion of the contract: 2022-12-19 📅
Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from other EU Member States: 2
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 6
Name and address of the contractor
Name: Smartsimple Software Ireland Limited
Postal address: 1 Grattan Business Park, Clonshaugh, Dublin 17
Postal town: Dublin
Postal code: D17 HR64
Country: Ireland 🇮🇪
Region: Éire/Ireland🏙️
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Estimated total value of the contract/lot: EUR 648 000 💰
Total value of the contract/lot: EUR 551 000 💰
Source: OJS 2023/S 026-074060 (2023-02-01)