MetroLink Client Partner Support Services

Transport Infrastructure Ireland (TII)

TII intends to establish a single-party framework agreement under which services required by TII shall be drawn down under separate Call-Off Contracts. It is intended to use the NEC 4 Professional Services Contract for the call-off contracts. The proposed duration of the framework duration is 13 years which aligns with the delivery and operational commencement phases that the Client Partner will be supporting. The services to be provided include the following: 1. Delivery planning and integration 2. Development of technical documentation in support of procurement (Design and Engineering works), plus the development of a Software System to facilitate the development and evaluation of tender competitions 3. Programme management & controls 4. Digital information management 5. Stakeholder management 6. Health, safety, environment & quality 7. Communications management 8. Project assurance 9. Document control

Deadline

The time limit for receipt of tenders was 2022-03-16. The procurement was published on 2022-01-27.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Turner and Townsend Ltd

Who?

• Transport Infrastructure Ireland (TII)

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-01-27	Contract notice
2022-10-28	Additional information
2023-08-21	Contract award notice

Contract notice (2022-01-27)
Object
Scope of the procurement
Title: Project management consultancy services
Reference number: TII202
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Project management consultancy services 📦
Additional CPV: Architectural, engineering and planning services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Transport Infrastructure Ireland (TII)
Postal address: Parkgate Business Centre, Parkgate Street
Postal code: Dublin
Postal town: Dublin, D08 DK10
Contact
Internet address: http://www.tii.ie 🌏
E-mail: micheal.oconnor@tii.ie 📧
Phone: +353 16463692 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206201&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206201&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-01-27 📅
Submission deadline: 2022-03-16 📅
Publication date: 2022-02-01 📅
Identifiers
Notice number: 2022/S 022-056137
OJ-S issue: 22
Additional information

Further to issue of the previous Periodic Indicative Notice for the preliminary market consultation for MetroLink Client Support Services on the 19 March 2020 and responses received on 07 April 2020. TII evaluated the feedback received and amended its procurement approach for these services. A further update was provided to the market via PIN on 21 April 2021.

Object
Scope of the procurement
Estimated total value: 200 000 000 EUR 💰
Short description:

TII intends to establish a single-party framework agreement under which services required by TII shall be drawn down under separate Call-Off Contracts. The services to be provided include the following:

(1) Delivery planning & integration: Development of the systems integration strategy and management of its implementation. The strategy will cover: (a) integration of the project elements into an effective and efficient operational metro system; and (b) integration of the work of various contractors and suppliers to ensure efficient delivery.

(2) Development of technical documentation in support of procurement: Prepare the tender design for robust 401, 402, 403 and 500 design and build contracts suitable for issue to the main tendering parties based upon the development of the preliminary design and the reference design. The CP shall provide technical leadership in, inter alia, the following disciplines: track geometry, geotechnics and earthworks, tunnels and shafts, station design both subsurface and surface, power and systems, roads, utilities, surface water drainage and flood impact assessment, depot design and operation, structures (bridges, culverts and cut and cover works), traffic and transportation modelling, construction methodology, fire safety strategy. In addition, the CP shall consider the geological investigation and geotechnical Design reports prepared by the current Engineering Designer and shall produce the geotechnical baseline report. Based upon the tender design the CP shall prepare all the PQQ and ITT tender documentation for the 401, 402 and 403 contracts including the works requirements and all other related document and manage the tender assessment process for the procurement of contractors required for all contract packages. The CP shall manage the procurement of the PPP contract 500 and shall prepare all the tender documentation. The CP shall develop procurement software to facilitate the development and evaluation of tender competitions, this can be used on other TII projects outside of MetroLink as and when required. (3) Programme Management & Controls: CP will take a leading role in the development and implementation of programme management and controls across the procurement and construction phases, in line with TII and NTA Policy and Procedures. The CP will help to establish a tiered approach to assurance. CP shall manage progress reporting (schedule, quality, risk) across all work packages and coordinate reporting to TII. (see IMPQQ for a description of the contract packages such as 401)”.

(4) Digital Information Management: Manage the organisation, data and digitalisation of information, including Building Information Modelling (BIM). Providing the resources to manage the Common Data Environment (CDE). Others will provide the CDE.

(5) Stakeholder Management: Supporting the management of programme- wide stakeholders.

(6) HSE&Q: Act as PSDP for the project taking over the role from Jacobs Idom. Coordinate the input from PSDP co- ordinators for other design packages including playing facilities, Advance Works Engineering Designer and HV substations and supply cable routes. Supporting the development of policies and processes and strategic planning.

(7) Communications Management: Strategic and day-to-day project communications, including, communications strategy, planning, team establishment, media management, web and social media management.

(8) Project Assurance: Project assurance, compliance project governance and controls. The role excludes technical assurances, such as design and safety that will be undertaken by others.

(9) Document Control: Document management administration and controls using TII systems.

Estimated value excluding VAT: 200 000 000 EUR 💰
Duration: 156 months
Additional information:

Place of performance
Main site or place of performance: Dublin 8

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates: TII intends to shortlist up to 5 candidates following the Selection Stage
Justification for the framework agreement:

There is both a legal basis in Recital 72 of the Utilities Directive and a factual basis having regard to the subject matter of the Client Partner role to award a single supplier framework agreement with a duration of 13 years

Justification for framework agreement duration over four years:

Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 9 months

Contracting authority
Identity
National registration number: 9510201H
Contact
Contact point: Micheal O'Connor
Internet address: www.tii.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/120261 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206201&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

TII will not be liable for any participant’s costs arising in connection with participating in the competition, irrespective of the outcome of the

competition, or if the competition is cancelled or postponed.

- TII has the right at any time and without notice to:

(i) terminate the competition (or part of it);

(ii) change the competition’s basis or procedures;

(iii) procure the contract by other means,

(iv) negotiate with one or more parties at any time;

(v) reject any, or all, of the applications/tenders;

(vi) not furnish a candidate or tenderer with additional information or to do any combination of the foregoing or anything else deemed

appropriate. In no instance will TII be required to give any reason for any alteration or termination of the process.

- If any past or future contracts or other documents are summarised or described in this document, or in other information given to Candidates, the summary or description must not be taken as comprehensive, or as a substitute for reading the contract or other document itself when it becomes available.

- Award of contract will be subject to the approval of the competent authorities.

- Award of contract may be subject to successful interview.

- Interested parties are advised that TII is subject to the Freedom of Information Act 2014 (together with other legislation governing access to information) . If a candidate/tenderer considers that any information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

- An Information Memorandum and Pre-qualification Questionnaire are available on the etenders Website at http://www.etenders.gov.ie. Interested parties wishing to participate should ensure that the Pre-Qualification Questionnaire (and the ESPD, where used) is completed and returned in accordance with the requirements set out in the Pre-qualification Questionnaire and Information Memorandum. The Information Memorandum sets out details of the project and the procurement process. The estimated value is between €150m - €200m (Ex VAT) which is based on current assumptions is for MetroLink CP. The 156 months (13 years) is an estimate of the time required based on the current programme. Should the delivery phase of MetroLink be extended, the requirement for the MetroLink Client Partner Support Services shall be required until approximately 1 year into the Operational Commencement phase. Award of the Framework Agreement and any subsequent contracts is subject to approval from the relevant authorities.

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Body responsible for mediation procedures
Same as: Review body
Source: OJS 2022/S 022-056137 (2022-01-27)

Additional information (2022-10-28)
Object
Notice metadata
Document type: Additional information
Common procurement vocabulary (CPV)
Code: Contract administration services 📦

Contracting authority
Identity
Postal code: D08 DK10
Postal town: Dublin

Reference
Dates
Date dispatched: 2022-10-28 📅
Publication date: 2022-11-02 📅
Identifiers
Notice number: 2022/S 211-609170
Refers to notice: 2022/S 022-056137
OJ-S issue: 211
Source: OJS 2022/S 211-609170 (2022-10-28)

Contract award notice (2023-08-21)
Object
Scope of the procurement
Short description:

TII have established a single-party framework agreement for Client Services for MetroLink. The proposed duration aligns with the delivery and operational commencement phases of MetroLink that the Client Partner (CP) will be supporting. The services to be provided include the following: 1. Delivery planning and integration 2. Development of technical documentation in support of procurement (Design and Engineering works), plus the development of a Software System to facilitate the development and evaluation of tender competitions 3. Programme management & controls 4. Digital information management 5. Stakeholder management 6. Health, safety, environment & quality 7. Communications management 8. Project assurance 9. Document control

Total value of the procurement: 193 709 996 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-08-21 📅
Publication date: 2023-08-25 📅
Identifiers
Notice number: 2023/S 163-512799
OJ-S issue: 163

Object
Scope of the procurement
Short description:

1. Delivery planning and integration

2. Development of technical documentation in support of procurement (Design and Engineering works), plus the development of a Software System to facilitate the development and evaluation of tender competitions

3. Programme management & controls

4. Digital information management

5. Stakeholder management

6. Health, safety, environment & quality

7. Communications management

8. Project assurance

9. Document control

(2) Development of technical documentation in support of procurement: Prepare robust tender designs for the 401, 402, 403 and 500 design and build contracts suitable for issue to the main tendering parties based upon the development of the preliminary design and the reference design. The CP shall provide technical leadership in, inter alia, the following disciplines: track geometry, geotechnics and earthworks, tunnels and shafts, station design both subsurface and surface, power and systems, roads, utilities, surface water drainage and flood impact assessment, depot design and operation, structures (bridges, culverts and cut and cover works), traffic and transportation modelling, construction methodology, fire safety strategy. In addition, the CP shall consider the geological investigation and geotechnical design reports prepared by the current Engineering Designer and shall produce the geotechnical baseline report. In conjunction with the tender design the CP shall prepare all the PQQ and ITT tender documentation for the 401, 402 and 403 contracts including the works requirements and all other related document and manage the tender assessment process for the procurement of contractors required for all contract packages. The CP shall manage the procurement of the PPP contract 500 and shall prepare all the tender documentation. The CP shall develop procurement software to facilitate the development and evaluation of tender competitions, this can be used on other TII projects outside of MetroLink as and when required.

(3) Programme Management & Controls: CP will take a leading role in the development and implementation of programme management and controls across the procurement and construction phases, in line with TII and NTA Policy and Procedures. The CP will help to establish a tiered approach to assurance. CP shall manage progress reporting (schedule, quality, risk) across all work packages and coordinate reporting to TII. (Further descriptions of these services was provided in the IMPQQ within the Contract Notice)”.

(5) Stakeholder Management: Supporting the management of programme- wide stakeholders.

(6) HSE&Q: Act as PSDP for the project. Coordinate the input from PSDP co-ordinators for other design packages including playing facilities, Advance Works Engineering Designer and HV substations and supply cable routes. Supporting the development of policies and processes and strategic planning.

(7) Communications Management: Strategic and day-to-day project communications, including, communications strategy, planning, team establishment, media management, web and social media management.

(8) Project Assurance: Project assurance, compliance project governance and controls. The role excludes technical assurances, such as design and safety that will be undertaken by others.

(9) Document Control: Document management administration and controls using TII systems.

Procedure
Award criteria
Quality criterion (name): Quality
Quality criterion (weighting): 700
Price (weighting): 300

Award of contract
Date of contract conclusion: 2023-07-07 📅
Name: Turner and Townsend Ltd
National registration number: IE102886
Postal address: Ashford House 18-23 Tara Street
Postal town: Dublin
Postal code: D02VX67
Country: Ireland 🇮🇪
Total value of the procurement: 193 709 996 EUR 💰
Information about tenders
Number of tenders received: 4
Source: OJS 2023/S 163-512799 (2023-08-21)

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