INVITATION TO TENDER FOR EVENT PROGRAMMING, PRODUCTION & PROMOTION SERVICES FOR THE BRAM STOKER FESTIVAL 2022 – 2025

Dublin City Council

For four days between 28th and 31st October 2022 (in future years the festival will move with the dates of the bank holiday weekend), Dublin City will celebrate the life and legacy of Bram Stoker and his most famous novel ‘Dracula’. The Festival will comprise of a collaborative programme of literary, cultural, contemporary and family events, staged across the October Bank Holiday weekend that will engage with a broad audience, both domestic and international, promoting Dublin as the premier destination for a Bram Stoker/Gothic/Halloween break.
The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.

Deadline

The time limit for receipt of tenders was 2022-03-25. The procurement was published on 2022-02-18.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2022-02-18 Contract notice
2022-06-29 Contract award notice
Contract notice (2022-02-18)
Object
Scope of the procurement
Title: Cultural event organisation services
Reference number: 207312
Short description:
For four days between 28th and 31st October 2022 (in future years the festival will move with the dates of the bank holiday weekend), Dublin City will celebrate the life and legacy of Bram Stoker and his most famous novel ‘Dracula’. The Festival will comprise of a collaborative programme of literary, cultural, contemporary and family events, staged across the October Bank Holiday weekend that will engage with a broad audience, both domestic and international, promoting Dublin as the premier destination for a Bram Stoker/Gothic/Halloween break. The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Cultural event organisation services 📦
Additional CPV: Event services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Culture, Recreation & Economic Services
Postal town: Block 4, Ground Floor, Civic Offices, Wood Quay, Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: eoin.leonard@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206889&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206889&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-02-18 📅
Submission deadline: 2022-03-25 📅
Publication date: 2022-02-23 📅
Identifiers
Notice number: 2022/S 038-098516
OJ-S issue: 38
Additional information
For further information please see tender documents available to download from www.etenders.gov.ie RFT ID 207312

Object
Scope of the procurement
Short description:
For four days between 28th and 31st October 2022 (in future years the festival will move with the dates of the bank holiday weekend), Dublin City will celebrate the life and legacy of Bram Stoker and his most famous novel ‘Dracula’. The Festival will comprise of a collaborative programme of literary, cultural, contemporary and family events, staged across the October Bank Holiday weekend that will engage with a broad audience, both domestic and international, promoting Dublin as the premier destination for a Bram Stoker/Gothic/Halloween break.
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The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.
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Estimated total value: 2 000 000 EUR 💰
Short description:
Dublin City Council intends to establish a Single Party Framework Agreement with a suitably qualified service provider.
For further information please see tender documents available to download from www.etenders.gov.ie RFT ID 207312
Estimated value excluding VAT: 2 000 000 EUR 💰
Duration: 48 months
Description of renewals: Two years with two possible 12 month extensions
Description of options:
The Framework will be established for an initial period of two (2) years. The contracting authority reserves the right, at its sole discretion, to extend the term of the Framework by two (2) 12-month periods. For the avoidance of all doubt, the maximum term of the Framework Agreement is four years, however contracts may be awarded during the term of the Framework Agreement which extend beyond the term of the Framework Agreement.
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Additional information:
For further information please see tender documents available to download from www.etenders.gov.ie RFT ID 207312

Legal, economic, financial and technical information
Contract execution
Contract performance conditions:
Please see tender documents available to download from www.etenders.gov.ie RFT ID: 207312

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2022-03-25 📅
Tender opening time: 12:00
Place: The date and time for opening tenders set out above may change at the discretion of Dublin City Council.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Eoin Leonard
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=206889&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 4 years
Please note due to the current COVID-19 pandemic, facilitation of all meetings, site visits, clarification meetings, & assessments of samples, etc. (as applicable) is severely impacted. Where possible DCC will put in place alternative arrangements such as on-line meetings, etc. Likewise, anticipated dates (closing date for receipt of clarifications or tender submissions) may change. Suppliers will be kept fully up to date at all stages through the eTenders messaging system.
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1. Suppliers must register their interest on the Irish Government procurement opportunities portal www.etenders.gov.ie in order to be included on the mailing list for clarifications.
2. Please note that all information relating to attachments, including clarifications & changes, will be published on www.etenders.gov.ie only. Registration is free of charge. DCC will not accept responsibility for information relayed (or not relayed) via third parties.
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3. Emailed/faxed/late tenders will not be accepted.
4. Suppliers should note the following when making their submission:
• To enable submission of multiple documents concurrently, download & install the ‘Upload Manager ActiveX’ facility to your eTenders user profile.
• When using the ‘Upload Manager’ facility do not use the ‘Schedule’ option.
• Instead, use only the ‘Upload’ option, which will enable monitoring of the upload.
• Suppliers who do not use the Upload Manager can upload individual files, however please ensure to allow sufficient time for upload.
• There is a maximum upload limit of 2GB per file. Documents larger than this should be divided into smaller files prior to upload.
• In order to submit a document to the electronic postbox, please note that you must click “Submit Response”. After submitting a response, the response may be modified and re-submitted as many times as may be necessary until the RFT deadline has expired. Suppliers should be aware that the “Submit Response” button will be disabled automatically upon expiration of the response deadline.
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• Suppliers must ensure that they give themselves sufficient time to upload & submit all required documentation before the submission deadline. Suppliers should take into account the fact that upload speeds vary.
• If you experience difficulty when uploading documents please contact eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
5. All queries must be submitted through the messaging facility on www.etenders.gov.ie. RFT ID: 207312, and must be in question format. Responses will be circulated to those that have registered an interest in this notice on www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 noon on 11 March 2022 to enable issue of responses to all interested parties.
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6. Refer to document 'Additional Information' which is available to download from www.etenders.gov.ie using RFT ID 207312 for further information.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.
Service from which information about the review procedure may be obtained
Name: Please consult a legal advisor
Postal town: Please consult a legal advisor
Source: OJS 2022/S 038-098516 (2022-02-18)
Contract award notice (2022-06-29)
Object
Scope of the procurement
Total value of the procurement: 2 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: Block 4, Ground Floor, Civic Offices, Wood Quay
Postal code: 8
Postal town: Dublin
Contact
Internet address: https://www.dublincity.ie 🌏

Reference
Dates
Date dispatched: 2022-06-29 📅
Publication date: 2022-07-04 📅
Identifiers
Notice number: 2022/S 126-359477
Refers to notice: 2022/S 038-098516
OJ-S issue: 126

Procedure
Award criteria
Quality criterion (name): Fitness for Purpose
Quality criterion (weighting): 30
Quality criterion (name): Contract Management
Health & SAfety
Quality criterion (weighting): 10
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 30

Award of contract
Date of contract conclusion: 2022-05-17 📅
Name: Schweppe Curtis Nunn Ltd
National registration number: IE3400861OH
Postal address: Noreville, Dublin Road
Postal town: Kilkenny
Postal code: Kilkenny
Country: Ireland 🇮🇪
E-mail: mariaschweppe@gmail.com 📧
Country: Midland 🏙️
Total value of the procurement: 2 000 000 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2022/S 126-359477 (2022-06-29)
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