Energy Meter Data Capture and Meter Data Processing Solution with Support and Maintenance

EirGrid plc

Deadline

The time limit for receipt of tenders was 2022-09-05. The procurement was published on 2022-07-28.

Who?

• EirGrid plc

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2022-07-28	Contract notice

Contract notice (2022-07-28)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: ENQEIR781
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Energy meters 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: EirGrid plc
Postal address: Block 2 - The Oval, 160 Shelbourne Road
Postal code: Dublin 4
Postal town: Ballsbridge
Contact
Internet address: http://www.eirgrid.com 🌏
E-mail: paul.valentine@eirgrid.com 📧
Phone: +353 12370200 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219990&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=219990&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2022-07-28 📅
Submission deadline: 2022-09-05 📅
Publication date: 2022-08-02 📅
Identifiers
Notice number: 2022/S 147-422139
OJ-S issue: 147
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties. 2) This is the sole call for competition for this service. 3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers. 4) Contract award will be subject to the approval of the competent authorities. 5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested. 6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate. 7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded. 8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended. 9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties.

2) This is the sole call for competition for this service.

3) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

4) Contract award will be subject to the approval of the competent authorities.

5) It will be a condition of award that candidates are tax compliant and are in a position to produce a valid tax clearance certificate or eTax Clearance from the Revenue Commissioners when requested.

6) If for any reason it is not possible to award the contract one or more of the tenderers invited following the conclusion of this competitive process, the contracting authority reserves the right to award the contract to the next ranked tenderer as appropriate.

7) At its absolute discretion, the contracting authority may elect to terminate this procurement process or any contract awarded.

8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended.

9) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.

Object
Scope of the procurement
Estimated total value: 14 000 000 EUR 💰
Short description:

The objective of this PQQ process is to produce a short-list of suitably qualified Candidates who will be invited to tender for the provision of an Energy Meter Data Capture and Meter Data Processing Solution and the Support and Maintenance of same. Energy Meter Data is collected from transmission connected Generators, Interconnectors and Tie Line flow meters, and the SCADA system, and used by EirGrid and SONI for the purpose of Settlement and as Meter Data Provider obligations under the I-SEM Trading and Settlement Code. EirGrid and SONI currently use different energy meter data capture and data processing solutions. The scope of the project will include replacing the EirGrid system. It may include replacing the SONI system. This replacement may be done in parallel with the EirGrid implementation, after that implementation or not at all. A decision on the inclusion of SONI will be made when the regulatory funding position is fully established. The new system should capture Energy Metering Data, which is required for use by different business units within EirGrid (such as I-SEM, including Interconnector Settlement, TUoS and DS3 Services). It should be able to process meter data to ensure that the most accurate set of data is available for use. It should make this data available for the Business Units and Single Energy Market in appropriate formats through some form of customer meter data access facility. Ideally, it would also allow EirGrid give generators and other external parties access to their own meter data through a similar access facility. The single supplier Framework Agreement period will be for an initial duration of four years with the option to extend annually for up to an additional four years, subject always to the satisfactory performance of the supplier.

Estimated value excluding VAT: 14 000 000 EUR 💰
Duration: 48 months
Description of options:

The initial contract period envisaged is 4 years with the possibility to extend annually up to a further 4 years, subject always to the satisfactory performance of the supplier.

The estimated spend of 14,000,000 EUR is taking into account the full duration of the contract including the possible extensions.

Under Article 51 as set out in Council Directive 2014/25/EU as transposed into Irish law by the European Union Award of Contracts by Utility Undertakings) Regulations 2016 (S.I. 286 of 2016) (the “Regulations”) there can be exceptional cases duly justified that allows the term of a framework agreement to exceed eight years. Given the complexity of EirGrid system set-up, any revenue metering system installed may become embedded into EirGrid’s systems architecture. This may lead to future contracts for continuous support. Therefore, EirGrid may award future contracts for continuous support up to the maximum allowed 20 years, subject always to the satisfactory performance of the supplier.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity: