Collection Management Services at the National Library of Ireland
National Library of Ireland
The National Library of Ireland (NLI) collects material through legal deposit, purchase and donation. The provision of access to its collections - printed books, manuscripts, newspapers, prints & drawings, ephemera, photographs, periodicals, music, maps and born digital collections - is a key objective for the National Library. Such access is critically dependent on the successful management of the collections from the time material enters the Library to the time it is placed on the shelf. The National Library of Ireland proposes to engage in a competitive process in order to establish a multi-party framework agreement for Collection Management Services. The types of services which are likely to be required are grouped into 3 Lots to enable the National Library of Ireland to select appropriate service providers at the time of a mini-tender. These services can be defined as: • Metadata Creation, QA, and Enhancement – Lot 1 • Processing and Preservation – Lot 2 • Digitisation – Lot 3
DeadlineThe time limit for receipt of tenders was 2022-08-26. The procurement was published on 2022-07-15.
SuppliersThe following suppliers are mentioned in award decisions or other procurement documents:
- • Bibliographic Data Services Ltd
- • Eneclann Ltd
- • Iron Mountain Ireland Ltd
- • Kefron Ltd
- • Mastermind Ireland Ltd
Procurement history
| Date | Document |
|---|---|
| 2022-07-15 | Contract notice |
| 2022-11-15 | Contract award notice |
Contract notice (2022-07-15)
Object
Scope of the procurement
Title: Library, archives, museums and other cultural services
Reference number: NLI_CMS_2022
Short description:
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Library, archives, museums and other cultural services 📦
Additional CPV: Library and archive services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: National Library of Ireland
Postal address: Kildare Street
Postal code: DO2 A322
Postal town: Dublin 2
Contact
Internet address: http://www.nli.ie 🌏
E-mail: ckerrigan@nli.ie 📧
Phone: +353 6030302 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218890&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218890&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2022-07-15 📅
Submission deadline: 2022-08-26 📅
Publication date: 2022-07-20 📅
Identifiers
Notice number: 2022/S 138-394958
OJ-S issue: 138
Object
Scope of the procurement
Estimated total value: 1 500 000 EUR 💰
Title of the lot: Metadata Creation, QA, and Enhancement
Lot number: 1
Short description:
Duration: 48 months
Title of the lot: Processing and Preservation
Lot number: 2
Short description:
Title of the lot: Digitisation
Lot number: 3
Short description:
Main site or place of performance: Dublin
Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 18
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2022-08-26 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: IE6608491N
Contact
Contact point: Ciara Kerrigan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/253 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218890&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: National Library of Ireland
Postal address: Kildare St, Dublin 2
Postal town: Dublin
Postal code: D02 A322
Country: Ireland 🇮🇪
E-mail: info@nli.ie 📧
Internet address: www.nli.ie 🌏
Source: OJS 2022/S 138-394958 (2022-07-15)
Object
Scope of the procurement
Title: Library, archives, museums and other cultural services
Reference number: NLI_CMS_2022
Short description:
The National Library of Ireland (NLI) collects material through legal deposit, purchase and donation. The provision of access to its collections - printed books, manuscripts, newspapers, prints & drawings, ephemera, photographs, periodicals, music, maps and born digital collections - is a key objective for the National Library. Such access is critically dependent on the successful management of the collections from the time material enters the Library to the time it is placed on the shelf. The National Library of Ireland proposes to engage in a competitive process in order to establish a multi-party framework agreement for Collection Management Services. The types of services which are likely to be required are grouped into 3 Lots to enable the National Library of Ireland to select appropriate service providers at the time of a mini-tender. These services can be defined as: • Metadata Creation, QA, and Enhancement – Lot 1 • Processing and Preservation – Lot 2 • Digitisation – Lot 3
Show more
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Library, archives, museums and other cultural services 📦
Additional CPV: Library and archive services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: National or federal Agency/Office
Awarding authority name: National Library of Ireland
Postal address: Kildare Street
Postal code: DO2 A322
Postal town: Dublin 2
Contact
Internet address: http://www.nli.ie 🌏
E-mail: ckerrigan@nli.ie 📧
Phone: +353 6030302 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218890&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218890&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2022-07-15 📅
Submission deadline: 2022-08-26 📅
Publication date: 2022-07-20 📅
Identifiers
Notice number: 2022/S 138-394958
OJ-S issue: 138
Object
Scope of the procurement
Estimated total value: 1 500 000 EUR 💰
Title of the lot: Metadata Creation, QA, and Enhancement
Lot number: 1
Short description:
Services required under this Lot comprise Cataloguing (the creation of descriptive metadata for all Library material, including digital material), Authority Control (the creation, QA, correction and enhancement of authority data), Automated or Batch Metadata Processing, and Web Archiving.
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Title of the lot: Processing and Preservation
Lot number: 2
Short description:
Services required under this Lot include sorting, stamping, security tagging, barcoding, labelling, boxing (making enclosures using equipment provided), shelving and shelf checking. Preservation activities include cleaning, boxing and the use of protective folders.
Show more
Lot number: 3
Short description:
Services required comprise the digitisation of Library material including books, photographs, manuscripts, prints and formats including paper, photographic negatives, analogue sound and video recordings.
Place of performance
Main site or place of performance: Dublin
Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 18
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 6 months
Tender opening date: 2022-08-26 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: IE6608491N
Contact
Contact point: Ciara Kerrigan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/253 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=218890&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: National Library of Ireland
Postal address: Kildare St, Dublin 2
Postal town: Dublin
Postal code: D02 A322
Country: Ireland 🇮🇪
E-mail: info@nli.ie 📧
Internet address: www.nli.ie 🌏
Source: OJS 2022/S 138-394958 (2022-07-15)
Contract award notice (2022-11-15)
Object
Scope of the procurement
Total value of the procurement: 1 500 000 EUR 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2022-11-15 📅
Publication date: 2022-11-18 📅
Identifiers
Notice number: 2022/S 223-642746
Refers to notice: 2022/S 138-394958
OJ-S issue: 223
Procedure
Award criteria
Quality criterion (name): Technical merit of human resources offered
Quality criterion (weighting): 3500
Quality criterion (name): Methodology proposed for Contract Management
Quality criterion (weighting): 1500
Cost criterion (name): Daily rate
Cost criterion (weighting): 5000
Quality criterion (name): Technical merit of Human Resources offered
Award of contract
Date of contract conclusion: 2022-11-07 📅
Name: Bibliographic Data Services Ltd
Postal address: Annandale House, The Crichton, Bankend Road, Dumfries and Galloway
Postal town: Dumfries and Galloway
Postal code: DG1 4TA
Country: United Kingdom 🇬🇧
Dumfries & Galloway 🏙️
Internet address: www.bdslive.com 🌏
Name: Eneclann Ltd
Postal address: 5 Whitefriars, Aungier St., Dublin 2
Postal town: Dublin
Postal code: Dublin 2
Country: Ireland 🇮🇪
Dublin 🏙️
Internet address: www.eneclann.ie 🌏
Name: Mastermind Ireland Ltd
Postal address: 25 Herbert Place, Dublin 2
Internet address: www.archives.ie 🌏
Total value of the procurement: 1 500 000 EUR 💰
Postal address: 5 Whitefriars, Aungier St, Dublin 2
Name: Iron Mountain Ireland Ltd
Postal address: Damastown Rise, Damastown Industrial Estate, Damastown, Dublin 15
Postal code: Dublin 15
Internet address: www.ironmountain.com 🌏
Name: Kefron Ltd
Postal address: 53 Park West Road, Dublin 12
Postal code: Dublin 12
Internet address: www.kefron.com 🌏
: www.kefron.co, 🌏
Information about tenders
Number of tenders received: 5
6
7
Source: OJS 2022/S 223-642746 (2022-11-15)
Object
Scope of the procurement
Total value of the procurement: 1 500 000 EUR 💰
Notice metadata
Document type: Contract award notice
Procedure
Type of bid: Not applicable
Reference
Dates
Date dispatched: 2022-11-15 📅
Publication date: 2022-11-18 📅
Identifiers
Notice number: 2022/S 223-642746
Refers to notice: 2022/S 138-394958
OJ-S issue: 223
Procedure
Award criteria
Quality criterion (name): Technical merit of human resources offered
Quality criterion (weighting): 3500
Quality criterion (name): Methodology proposed for Contract Management
Quality criterion (weighting): 1500
Cost criterion (name): Daily rate
Cost criterion (weighting): 5000
Quality criterion (name): Technical merit of Human Resources offered
Award of contract
Date of contract conclusion: 2022-11-07 📅
Name: Bibliographic Data Services Ltd
Postal address: Annandale House, The Crichton, Bankend Road, Dumfries and Galloway
Postal town: Dumfries and Galloway
Postal code: DG1 4TA
Country: United Kingdom 🇬🇧
Dumfries & Galloway 🏙️
Internet address: www.bdslive.com 🌏
Name: Eneclann Ltd
Postal address: 5 Whitefriars, Aungier St., Dublin 2
Postal town: Dublin
Postal code: Dublin 2
Country: Ireland 🇮🇪
Dublin 🏙️
Internet address: www.eneclann.ie 🌏
Name: Mastermind Ireland Ltd
Postal address: 25 Herbert Place, Dublin 2
Internet address: www.archives.ie 🌏
Total value of the procurement: 1 500 000 EUR 💰
Postal address: 5 Whitefriars, Aungier St, Dublin 2
Name: Iron Mountain Ireland Ltd
Postal address: Damastown Rise, Damastown Industrial Estate, Damastown, Dublin 15
Postal code: Dublin 15
Internet address: www.ironmountain.com 🌏
Name: Kefron Ltd
Postal address: 53 Park West Road, Dublin 12
Postal code: Dublin 12
Internet address: www.kefron.com 🌏
: www.kefron.co, 🌏
Information about tenders
Number of tenders received: 5
6
7
Source: OJS 2022/S 223-642746 (2022-11-15)
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