The National Library of Ireland (NLI) collects material through legal deposit, purchase and donation. The provision of access to its collections - printed books, manuscripts, newspapers, prints & drawings, ephemera, photographs, periodicals, music, maps and born digital collections - is a key objective for the National Library. Such access is critically dependent on the successful management of the collections from the time material enters the Library to the time it is placed on the shelf. The National Library of Ireland proposes to engage in a competitive process in order to establish a multi-party framework agreement for Collection Management Services. The types of services which are likely to be required are grouped into 3 Lots to enable the National Library of Ireland to select appropriate service providers at the time of a mini-tender. These services can be defined as: • Metadata Creation, QA, and Enhancement – Lot 1 • Processing and Preservation – Lot 2 • Digitisation – Lot 3
Deadline
The time limit for receipt of tenders was 2022-08-26.
The procurement was published on 2022-07-15.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Collection Management Services at the National Library of Ireland
NLI_CMS_2022
Products/services: Library, archives, museums and other cultural services📦
Short description:
“The National Library of Ireland (NLI) collects material through legal deposit, purchase and donation. The provision of access to its collections - printed...”
Short description
The National Library of Ireland (NLI) collects material through legal deposit, purchase and donation. The provision of access to its collections - printed books, manuscripts, newspapers, prints & drawings, ephemera, photographs, periodicals, music, maps and born digital collections - is a key objective for the National Library. Such access is critically dependent on the successful management of the collections from the time material enters the Library to the time it is placed on the shelf. The National Library of Ireland proposes to engage in a competitive process in order to establish a multi-party framework agreement for Collection Management Services. The types of services which are likely to be required are grouped into 3 Lots to enable the National Library of Ireland to select appropriate service providers at the time of a mini-tender. These services can be defined as: • Metadata Creation, QA, and Enhancement – Lot 1 • Processing and Preservation – Lot 2 • Digitisation – Lot 3
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Estimated value excluding VAT: EUR 1 500 000 💰
Information about lots
Tenders may be submitted for all lots
1️⃣ Scope of the procurement
Title: Metadata Creation, QA, and Enhancement
Title
Lot Identification Number: 1
Description
Additional products/services: Library and archive services📦
Additional products/services: Library services📦
Additional products/services: Archive services📦
Place of performance: Éire/Ireland🏙️
Main site or place of performance: Dublin
Description of the procurement:
“Services required under this Lot comprise Cataloguing (the creation of descriptive metadata for all Library material, including digital material), Authority...”
Description of the procurement
Services required under this Lot comprise Cataloguing (the creation of descriptive metadata for all Library material, including digital material), Authority Control (the creation, QA, correction and enhancement of authority data), Automated or Batch Metadata Processing, and Web Archiving.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
2️⃣ Scope of the procurement
Title: Processing and Preservation
Title
Lot Identification Number: 2
Description
Description of the procurement:
“Services required under this Lot include sorting, stamping, security tagging, barcoding, labelling, boxing (making enclosures using equipment provided),...”
Description of the procurement
Services required under this Lot include sorting, stamping, security tagging, barcoding, labelling, boxing (making enclosures using equipment provided), shelving and shelf checking. Preservation activities include cleaning, boxing and the use of protective folders.
3️⃣ Scope of the procurement
Title: Digitisation
Title
Lot Identification Number: 3
Description
Description of the procurement:
“Services required comprise the digitisation of Library material including books, photographs, manuscripts, prints and formats including paper, photographic...”
Description of the procurement
Services required comprise the digitisation of Library material including books, photographs, manuscripts, prints and formats including paper, photographic negatives, analogue sound and video recordings.
Legal, economic, financial and technical information Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with several operators
Description
Envisaged maximum number of participants to the framework agreement: 18
Administrative information
Time limit for receipt of tenders or requests to participate: 2022-08-26
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
The time frame below is expressed in number of months.
Minimum time frame during which the tenderer must maintain the tender: 6
Conditions for opening of tenders: 2022-08-26
12:00 📅
Complementary information Review body
Name: National Library of Ireland
Postal address: Kildare St, Dublin 2
Postal town: Dublin
Postal code: D02 A322
Country: Ireland 🇮🇪
E-mail: info@nli.ie📧
URL: www.nli.ie🌏
Source: OJS 2022/S 138-394958 (2022-07-15)
Contract award notice (2022-11-15) Object Scope of the procurement
Total value of the procurement (excluding VAT): EUR 1 500 000 💰
Information about lots
This contract is divided into lots ✅ Award criteria
Quality criterion (name): Technical merit of human resources offered
Quality criterion (weighting): 3500
Quality criterion (name): Methodology proposed for Contract Management
Quality criterion (weighting): 1500
Cost criterion (name): Daily rate
Cost criterion (weighting): 5000
Quality criterion (name): Technical merit of Human Resources offered
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2022/S 138-394958
Award of contract
1️⃣
Contract Number: 1
Title: Metadata Creation, QA, and Enhancement
Date of conclusion of the contract: 2022-11-07 📅
Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators ✅ Name and address of the contractor
Name: Bibliographic Data Services Ltd
Postal address: Annandale House, The Crichton, Bankend Road, Dumfries and Galloway
Postal town: Dumfries and Galloway
Postal code: DG1 4TA
Country: United Kingdom 🇬🇧
Region: Dumfries & Galloway 🏙️
URL: www.bdslive.com🌏
The contractor is an SME ✅
Name: Eneclann Ltd
Postal address: 5 Whitefriars, Aungier St., Dublin 2
Postal town: Dublin
Postal code: Dublin 2
Country: Ireland 🇮🇪
Region: Dublin🏙️
URL: www.eneclann.ie🌏
Name: Mastermind Ireland Ltd
Postal address: 25 Herbert Place, Dublin 2
URL: www.archives.ie🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 500 000 💰
2️⃣
Contract Number: 2
Title: Processing and Preservation
Information about tenders
Number of tenders received: 6
Name and address of the contractor
Postal address: 5 Whitefriars, Aungier St, Dublin 2
Name: Iron Mountain Ireland Ltd
Postal address: Damastown Rise, Damastown Industrial Estate, Damastown, Dublin 15
Postal code: Dublin 15
URL: www.ironmountain.com🌏
Name: Kefron Ltd
Postal address: 53 Park West Road, Dublin 12
Postal code: Dublin 12
URL: www.kefron.com🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 500 000 💰
3️⃣
Contract Number: 3
Title: Digitisation
Information about tenders
Number of tenders received: 7
Name and address of the contractor
URL: www.kefron.co, 🌏 Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 1 500 000 💰
Source: OJS 2022/S 223-642746 (2022-11-15)