Description of the procurement
SHE IMS Key aspects will be:
To enhance safety, health and environmental management at ESB
To enable shared learning while keeping personal and sensitive data private
A single, proven software system already in service with companies like ESB
Vendor Cloud-based while interfacing successfully with ESB IT systems
Attributes, Forms and Process must be client configurable.
SHE IMS required capabilities:
Recording, Tracking, Management, Analysis and Reporting of SHE Incidents
Remote Recording of Good Catch Intervention and Incident, Audit and Risk Assessment using a self-contained, secure and resilient hybrid Mobile App, to interface with SHE IMS and to upload the associated imagery
Risk Management:
Evaluating Impact and Severity using Risk Matrices and Methodologies
Providing structured Audit support to evaluate how workplace activities affect Safety, Health and the Environment using Templates, scheduled Programmes and Audit measures aligned with ISO Standards
Document Management - Storing documents within the IMS or linking outside the SHE IMS
Reflecting and synchronising with the master ESB organisational structure and personnel from our ESB HR SAP system
A resilient, robust, reliable and single hosted Cloud-based SHE IMS being available and accessible to all ESB employees, consultants and contractors via a consistent and user-friendly interface
Enabling and supporting the Users to have different roles
A configurable and user-friendly Dashboard interface to support ESB SHE KPI reporting and shared learning
Providing self-build reporting and data analytics from IMS; Retaining Historical Incident, Audit and Risk Information including importing records from existing SHIELD IMS
Privacy by Design - must comply with the relevant ISO standards for ISMS
Data and information relating to personnel must be stored securely and maintained per jurisdictional data protection regulations