Train Consists (Fleet Management System)

Iarnrod Eireann-Irish Rail

Due to the increase in commuter volumes, planned fleet expansions and technical enhancement requirements associated with the move to a traffic management system, Iarnród Éireann Irish Rail (IÉ), had identified the need to enhance its fleet management capability.
Rolling stock maintenance (locomotives, units, carriages, wagons, or other vehicles) is managed by SAP Plant Maintenance (SAP PM), this system monitors key activities that include inspection, notifications, corrective and preventive maintenance, repairs, and other measures to maintain an ideal technical system. Future stock availability is not known to the train planning system.
In addition, the traffic management system can use of real time rolling stock formation information to support route planning, conflict management and resolution, ensure fleet compliance with infrastructure and improve customer service functions, providing a better service to customers and staff.

Deadline

The time limit for receipt of tenders was 2021-07-28. The procurement was published on 2021-06-28.

Who?

• Iarnrod Eireann-Irish Rail

What?

Where?

• Éire/Ireland

Procurement history

Date	Document
2021-06-28	Contract notice

Contract notice (2021-06-28)
Object
Scope of the procurement
Title: Railway traffic control software development services
Reference number: 7780
Short description:

Due to the increase in commuter volumes, planned fleet expansions and technical enhancement requirements associated with the move to a traffic management system, Iarnród Éireann Irish Rail (IÉ), had identified the need to enhance its fleet management capability. Rolling stock maintenance (locomotives, units, carriages, wagons, or other vehicles) is managed by SAP Plant Maintenance (SAP PM), this system monitors key activities that include inspection, notifications, corrective and preventive maintenance, repairs, and other measures to maintain an ideal technical system. Future stock availability is not known to the train planning system. In addition, the traffic management system can use of real time rolling stock formation information to support route planning, conflict management and resolution, ensure fleet compliance with infrastructure and improve customer service functions, providing a better service to customers and staff.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Railway traffic control software development services 📦
Additional CPV: Train-monitoring system 📦
Place of performance
NUTS region: Éire/Ireland 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Iarnród Eireann-Irish Rail
Postal address: Connolly Station
Postal code: Dublin
Postal town: Dublin
Contact
Internet address: http://www.irishrail.ie 🌏
E-mail: stephen.walsh2@irishrail.ie 📧
Phone: +353 17033721 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=191970&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=191970&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-06-28 📅
Submission deadline: 2021-07-28 📅
Publication date: 2021-07-02 📅
Identifiers
Notice number: 2021/S 126-335056
OJ-S issue: 126

Object
Scope of the procurement
Short description:

Rolling stock maintenance (locomotives, units, carriages, wagons, or other vehicles) is managed by SAP Plant Maintenance (SAP PM), this system monitors key activities that include inspection, notifications, corrective and preventive maintenance, repairs, and other measures to maintain an ideal technical system. Future stock availability is not known to the train planning system.

In addition, the traffic management system can use of real time rolling stock formation information to support route planning, conflict management and resolution, ensure fleet compliance with infrastructure and improve customer service functions, providing a better service to customers and staff.

Due to the increase in commuter volumes, planned fleet expansions and technical enhancement requirements associated with the move to a Traffic Management System, Iarnród Éireann Irish Rail (IÉ), had identified the need to enhance its fleet management capability.

The new fleet management system must:

• be able to integrate with existing systems, such as TPS, TMS and SAP PM using Mulesoft;

• should the timetable change, the updates should be incorporated into train consists planning with transparent changes that allows for optimisation;

• facilitate strategic decision-making by identifying potential efficiency improvements as well as potential cost reductions;

• manage the individual traction units as well as the carriages;

• integrate with our SAP PM (Plant Maintenance) system and detail conflicts on the maintenance system before committing the train on future timetables;

• integrate with TMS to provide information on real-time rolling stock formations, including changes to the rolling stock roster used as the basis of each train timetable;

• be able to determine (For long term plans) what rolling stock maintenance schedules there are, as-well-as know when in the future the rolling stock will be unavailable;

• have the ability to calculate planned distance (kilometres) and predict the maintenance schedule;

• integrate with the Train planning system to obtain current or planned timetables. It must confirm, according to availability, if the proposed timetable changes can be applied to the roster and highlight any roster conflicts;

• be able to integrate the timetables seamlessly from the TPS and must take any changes to the timetable into account by highlighting the resulting issues in the rolling stock rosters;

• configurable rules depending on the type of rolling stock, for other additional services and planned maintenance work;

• be able to manage the individual Traction units as well as the carriages;

• have an optimisation function that can create and update multi-day rolling stock rosters;

• multiple user levels i.e. depot level, traffic control overall view, management level fleet analysis, reporting etc.

Duration: 36 months
Description of renewals:

The contract will be for 3 years with an option to extend by a further 24 months at IE's discretion.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

For full details, please download a copy of the attached pre-qualification questionnaire.

Economic and financial standing:

The economic and financial capacity of the entity must be established to the satisfaction of IE.

Applicants will be invited to complete a questionnaire (attached) which seeks company details; information on similar contracts undertaken with value, dates, locations and contact names for reference etc; applicants may be requested to provide supporting information such as balance sheets for the past 3 financial years.

For full details, please download a copy of the attached pre-qualification questionnaire.

Technical and professional ability:

The technical competence of the entity, its employees and processes must be established to the satisfaction of IE. Applicants will be invited to complete a questionnaire which seeks company details to establish the entity’s technical capacity.

For full details, please download a copy of the attached pre-qualification questionnaire.

Contract execution
Contract performance conditions:

For full details, please download a copy of the attached pre-qualification questionnaire.

Procedure
Legal basis: 32014L0025
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: IE 4812851 O
Contact
Contact point: Stephen Walsh
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/433 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=191970&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: Central Office of the High Court
Postal address: Four Courts
Postal town: Dublin 7
Postal code: D07 N972
Country: Ireland 🇮🇪
Phone: +353 18886511 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Fax: +353 18886125 📠
Internet address: http://www.courts.ie 🌏
Service from which information about the review procedure may be obtained
Same as: Review body
Source: OJS 2021/S 126-335056 (2021-06-28)

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