The provision of Support, Development and Maintenance for Maximo Software

Electricity Supply Board (ESB)

The contracting entity intends to procure a Maximo Support, Development and Maintenance Contract for the Maximo Work Management System used in ESB Generation and Trading.

Deadline

The time limit for receipt of tenders was 2021-04-19. The procurement was published on 2021-03-12.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-03-12 Contract notice
2021-03-18 Additional information
2022-04-27 Contract award notice
Contract notice (2021-03-12)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Reference number: SS\CON\5636
Short description:
The contracting entity intends to procure a Maximo Support, Development and Maintenance Contract for the Maximo Work Management System used in ESB Generation and Trading.
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: IT services: consulting, software development, Internet and support 📦
Place of performance
NUTS region: United Kingdom 🏙️

Procedure
Procedure type: Negotiated procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Utilities entity
Awarding authority name: Electricity Supply Board (ESB)
Postal address: 2 Gateway, East Wall Road
Postal town: Dublin 3
Contact
Internet address: http://www.esb.ie 🌏
E-mail: stephen.lawton@esb.ie 📧
Phone: +353 17026836 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184525&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184525&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-03-12 📅
Submission deadline: 2021-04-19 📅
Publication date: 2021-03-17 📅
Identifiers
Notice number: 2021/S 053-134684
OJ-S issue: 53
Additional information
Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.

Object
Scope of the procurement
Short description:
The contracting entity intends to procure a contract for the support, Development and Maintenance of the Maximo Work Management System used in ESB Generation and Trading.
There are currently three instances of Maximo in use at ESB Generation and Trading.
• renewables (Wind);
• Dublin Bay;
• Carrington.
All three instances are on Maximo version 7.5 and there are 150 users in total across the three instances.
The existing Maximo instances have the following interfaces with other applications:
— Carrington — Eclipse – Safety isolation system (Nisoft);
— Dublin Bay Power — XE Com-Exchange Rates website;
— Wind - no current interfaces.
It is proposed that the contract will include the items below for the three ESB Maximo 7.5 Instances (non-exhaustive list – high level scope):
• Maximo Support and Maintenance – provision of support to ESB Maximo Specialists on an as needed basis;
• consolidation and upgrade of the existing Maximo 7.5 instances to a supported version of Maximo;
• Maximo Development and project work (e.g. ad-hoc developments such as safety process updates, business process modifications, implementation of mobility solutions);
• professional services (training, licence optimisation).
Duration: 36 months
Description of options:
It is envisaged the term of the contract commences on the date when services commence and shall be for a period of up to 36 months with an option to extend after the initial period exercisable for a further period up to 24 Months from the expiry of the initial period.
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Additional information:
Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
As stated in procurement qualification questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 186148.
Contract execution
Deposits and guarantees required: Will be set out in the RFT.
Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them: Will be set out in the RFT.
Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As stated in pre-qualification questionnaire (PQQ) available to download from http://www.etenders.gov.ie/ using RFT ID 186148.
Contract performance conditions:
As stated in procurement qualification questionnaire (PQQ) available to download from www.etenders.gov.ie using RFT ID 186148.

Procedure
Legal basis: 32014L0025
Envisaged number of candidates: 5
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Stephen Lawton
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/377 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=184525&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders website (http://www.etenders.gov.ie/) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (http://www.etenders.gov.ie/) only. Registration is free of charge. The contracting entity will not accept responsibility for information relayed (or not relayed) via third parties
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2) This is the sole call for competition for this service;
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
4) Contract award will be subject to the approval of the competent authorities;
5) It will be a condition of award that candidates are tax compliant;
6) If for any reason it is not possible to admit to the contract one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract, the contracting entity reserves the right to invite the next highest scoring tenderer to join the contract and/or deliver the contract as appropriate to the circumstances pertaining to said contract;
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7) At its absolute discretion, the contracting entity may elect to terminate this procurement process at any time;
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
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9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition;
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10) At Section II.2.9) we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5, subject to that number qualifying.

Complementary information
Review body
Name: Chief Registrar
Postal address: Four Courts, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
Internet address: http://www.courts.ie 🌏
Body responsible for mediation procedures
Name: Not Applicable
Postal town: Ireland
Service from which information about the review procedure may be obtained
Name: Suppliers own legal advisor
Source: OJS 2021/S 053-134684 (2021-03-12)
Additional information (2021-03-18)
Object
Scope of the procurement
Short description:
The contracting entity intends to procure a Maximo Support, development and maintenance contract for the Maximo Work Management System used in ESB Generation and Trading.
Notice metadata
Document type: Additional information

Reference
Dates
Date dispatched: 2021-03-18 📅
Submission deadline: 2021-04-22 📅
Publication date: 2021-03-23 📅
Identifiers
Notice number: 2021/S 057-145204
Refers to notice: 2021/S 053-134684
OJ-S issue: 57
Additional information
PQQ response deadline updated to 12.00 noon GMT on 22 April 2021.
Source: OJS 2021/S 057-145204 (2021-03-18)
Contract award notice (2022-04-27)
Object
Scope of the procurement
Short description:
The Contracting Entity intends to procure a Maximo Support, Development & Maintenance Contract for the Maximo Work Management System used in ESB Generation & Trading.
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Awarding authority name: Electricity Supply Board ( ESB )
Postal address: 2 Gateway
Postal code: East Wall Road

Reference
Dates
Date dispatched: 2022-04-27 📅
Publication date: 2022-05-02 📅
Identifiers
Notice number: 2022/S 085-231320
OJ-S issue: 85
Additional information
Please refer to the individual instructions for submission of bids relevant to each tender issued via the system.

Object
Scope of the procurement
Short description:
The Contracting Entity intends to procure a contract for the support, Development & Maintenance of the Maximo Work Management System used in ESB Generation & Trading.
There are currently three instances of Maximo in use at ESB Generation & Trading.
• Renewables (Wind)
• Dublin Bay
• Carrington
All three instances are on Maximo version 7.5 and there are 150 users in total across the three instances
Carrington - Eclipse – Safety isolation system (Nisoft);
Dublin Bay Power - XE Com-Exchange Rates website
Wind - no current interfaces
It is proposed that the Contract will include the items below for the three ESB Maximo 7.5 Instances (non-exhaustive list – high level scope):
• Maximo Support & Maintenance – provision of support to ESB Maximo Specialists on an as needed basis
• Consolidation and Upgrade of the existing Maximo 7.5 instances to a supported version of Maximo
• Maximo Development and project work (e.g. ad hoc developments such as safety process updates, business process modifications, implementation of mobility solutions)
• Professional Services (Training, Licence Optimisation)
Additional information:
Please refer to the individual instructions for submission
of
bids relevant to each tender issued via the system.

Award of contract
Date of contract conclusion: 2022-03-10 📅
Name: BPD Zenith
National registration number: 2899728
Postal address: 3c Clifford Court
Postal town: Carlisle
Postal code: CA3 0JG
Country: United Kingdom 🇬🇧
E-mail: helen.fisher@bpdzenith.com 📧

Reference
Additional information
2) This is the sole call for competition for this service.
3) The contracting entity will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
4) Contract award will be subject to the approval of the competent authorities.
5) It will be a condition of award that candidates are tax compliant.
6) If for any reason it is not possible to admit to the contract one or more of the tenderers invited following the conclusion of this competitive process, or having awarded a contract, the contracting entity reserves the right to invite the next highest scoring tenderer to join the contract and/or deliver the contract as appropriate to the circumstances pertaining to said contract.
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7) At its absolute discretion, the contracting entity may elect to terminate this procurement process at any time.
8) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases, it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
9) Without prejudice to the principle of equal treatment, the contracting entity is not obliged to engage in a clarification process in respect of questionnaires with missing or incomplete information. Therefore, candidates are advised to ensure that they return fully completed questionnaires in order to avoid the risk of elimination from the competition.
Show more
10) At Section II.2.9 we have indicated that 5 will be invited to tender, please note that the contracting entity reserves the right to invite at least 5, subject to that number qualifying.
Source: OJS 2022/S 085-231320 (2022-04-27)
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