The Provision of a Regulatory and Case Management Platform and Associated Services for the Health and Safety Authority (1)

Health and Safety Authority

The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a regulatory and case management platform and associated services to the Health and Safety Authority.

Deadline

The time limit for receipt of tenders was 2021-03-09. The procurement was published on 2021-02-03.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-02-03 Contract notice
2022-02-07 Contract award notice
Contract notice (2021-02-03)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Short description:
The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a regulatory and case management platform and associated services to the Health and Safety Authority.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Software programming and consultancy services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Competitive procedure with negotiation
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: Health and Safety Authority
Postal address: The Metropolitan Building, James Joyce Street
Postal town: Dublin 1
Contact
Internet address: http://www.hsa.ie 🌏
E-mail: info@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=182216&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=182216&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-02-03 📅
Submission deadline: 2021-03-09 📅
Publication date: 2021-02-08 📅
Identifiers
Notice number: 2021/S 026-064432
OJ-S issue: 26
Additional information
Please consult the associated documentation, which contains full instructions regarding the submission of applications.

Object
Scope of the procurement
Estimated total value: 4 520 000 EUR 💰
Short description:
The contracting authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a regulatory and case management platform and associated services to the Health and Safety Authority. In 2018, the authority launched a 4-year ICT strategy (2019-2022) as part of its commitment to align ICT with business needs. The ICT strategy identifies a number of key initiatives, with the highest priority initiative identified as a business transformation programme focussing on optimising and challenging existing work practises and processes to support core regulatory and business operations. The authority wants to introduce new ways of working, to challenge and change how we deliver our mandate, considering both the processes, which are in place today and those that may be required in the future. The technology solution sought under this competition will underpin and support these goals. There are a number of existing technology solutions in use today in the authority, the core compliance and enforcement business application, GeoSmart, no longer meets the needs of the organization and a new technology solution is being sought from the market under this competition.
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The new platform must support the authority in realising its business goals and objectives as outlined in section 5 of the attached PQQ.
Estimated value excluding VAT: 4 520 000 EUR 💰
Duration: 84 months
Description of renewals:
The framework agreement will be for five (5) years with the option to extend by a further period of two (2) years subject to a maximum of seven (7) years, subject to annual review, satisfactory performance, business needs and budgetary constraints.
Additional information:
Please consult the associated documentation, which contains full instructions regarding the submission of applications.
Place of performance
Main site or place of performance: Dublin 1.

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:
Please consult the associated documentation, which contains full instructions regarding the submission of applications.
Contract execution
Contract performance conditions:
Please consult the associated documentation, which contains full instructions regarding the submission of applications.

Procedure
Legal basis: 32014L0024
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
Please consult the associated documentation, which contains full instructions regarding the submission of applications.
Justification for the framework agreement: The nature of the services to be provided
Justification for framework agreement duration over four years: The nature of the services to be provided
Time of receipt of tenders: 16:00
Date of dispatch of invitations: 2021-04-06 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Greenville Procurement Partners
Internet address: www.hsa.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1225 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=182216&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
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2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
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3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (9 a.m.-17.30 p.m. GMT);
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:183982) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response;
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5) This is the sole call for competition for this contract/framework;
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers;
7) Contract award will be subject to the approval of the competent authorities;
8) It will be a condition of award that the successful tenderer is and remains tax compliant;
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time;
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
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11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
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Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines:
The contract/framework is covered by the Remedies Directive and the relevant standstill period applied at time of notification.
Source: OJS 2021/S 026-064432 (2021-02-03)
Contract award notice (2022-02-07)
Object
Scope of the procurement
Short description:
The Contracting Authority proposes to engage in a competitive process for the establishment of a single-party framework agreement for the provision of a Regulatory and Case Management Platform and Associated Services to the Health & Safety Authority.
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Total value of the procurement: 4 478 245 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Contracting authority
Identity
Postal address: The Metropolitan Building
Postal code: James Joyce Street
Contact
E-mail: edel_smyth@hsa.ie 📧
Phone: +353 16147000 📞

Reference
Dates
Date dispatched: 2022-02-07 📅
Publication date: 2022-02-11 📅
Identifiers
Notice number: 2022/S 030-077050
Refers to notice: 2021/S 026-064432
OJ-S issue: 30

Object
Scope of the procurement
Short description:
The Contracting Authority has engaged in a competitive process for the establishment of a single-party framework agreement for the provision of a Regulatory and Case Management Platform and Associated Services to the Health & Safety Authority. In 2018, the Authority launched a four-year ICT strategy (2019 – 2022) as part of its commitment to align ICT with business needs. The ICT strategy identified a number of key initiatives, with the highest priority initiative identified as a business transformation programme focusing on optimising and challenging existing work practices and processes to support core regulatory and business operations. The Authority wants to introduce new ways of working, to challenge and change how we deliver our mandate, considering both the processes, which are in place today and those that may be required in the future. The technology solution sought under this competition will underpin and support these goals. There are a number of existing technology solutions in use today in the Authority, the core compliance and enforcement business application, GeoSmart, no longer meets the needs of the organization and a new technology solution is being sought from the market under this competition.
Show more
The new platform will support the Authority in realising its business goals and objectives as outlined in section 5 of the attached PQQ.
Place of performance
Main site or place of performance: Dublin 1

Procedure
Award criteria
Quality criterion (name): Functional Requirements
Quality criterion (weighting): 30
Quality criterion (name): Technical Requirements
Quality criterion (weighting): 25
Quality criterion (name): Project Management and Delivery
Quality criterion (weighting): 15
Quality criterion (name): Service Support
Quality criterion (weighting): 10
Cost criterion (name): Cost
Cost criterion (weighting): 20

Award of contract
Date of contract conclusion: 2021-12-02 📅
Name: Codec-dss
Postal address: Hyde House, Adelaide Road, Dublin 2
Postal town: Dublin
Country: Ireland 🇮🇪
Total value of the procurement: 4 478 245 EUR 💰
Information about tenders
Number of tenders received: 5

Contracting authority
Contact
Contact point: Edel Smyth

Reference
Additional information
1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;
Show more
2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.
Show more
3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)
4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:183982) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response
Show more
5) This is the sole call for competition for this contract/framework.
6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.
7) Contract award will be subject to the approval of the competent authorities.
8) It will be a condition of award that the successful tenderer is and remains tax compliant.
9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.
10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
Show more
11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.
Show more

Complementary information
Review body
Postal town: Dublin
Postal code: 7
Source: OJS 2022/S 030-077050 (2022-02-07)
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