Tender for the Provision and Support of an Academic Year Scheduling, Timetabling and Space Booking Solution

National University of Ireland, Galway (NUI Galway)

NUI Galway is embarking on this tender process to identify from the market an Academic Year Scheduling, Timetabling and Space Booking Solution to meet current and future business needs ensuring we maximise the benefits of technological advances. The new solution delivered will need to be future proofed to support all changes and innovation in the students experience at NUI Galway.

Deadline

The time limit for receipt of tenders was 2021-09-23. The procurement was published on 2021-08-23.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Scientia Limited

Who?

• National University of Ireland, Galway (NUI Galway)

What?

Where?

• Northern and Western › West

Procurement history

Date	Document
2021-08-23	Contract notice
2022-09-27	Contract award notice

Contract notice (2021-08-23)
Object
Scope of the procurement
Title: Scheduling software development services
Reference number: ISS1296/2021
Short description:

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Scheduling software development services 📦
Additional CPV: Publications 📦
Place of performance
NUTS region: West 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Body governed by public law
Awarding authority name: National University of Ireland, Galway (NUI Galway)
Postal address: University Road
Postal code: Galway
Postal town: Galway
Contact
Internet address: http://www.nuigalway.ie 🌏
E-mail: michael.swan@greenville.ie 📧
Phone: +353 14020114 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196130&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196130&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-08-23 📅
Submission deadline: 2021-09-23 📅
Publication date: 2021-08-27 📅
Identifiers
Notice number: 2021/S 166-434566
OJ-S issue: 166
Additional information

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 197142.

Object
Scope of the procurement
Estimated total value: 200 000 EUR 💰
Estimated value excluding VAT: 200 000 EUR 💰
Duration: 48 months
Additional information:

Please consult the associated documentation, which contains full instructions regarding the submission of tenders and is available to download from www.etenders.gov.ie using RFT ID 197142.

Place of performance
Main site or place of performance: Galway

Legal, economic, financial and technical information
Conditions for participation
Suitability to pursue the professional activity:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 197142.

Economic and financial standing:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 197142.

Technical and professional ability:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 197142.

Contract execution
Contract performance conditions:

As stated in procurement documents available to download from www.etenders.gov.ie using RFT ID 197142.

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender validity period: 12 months
Tender opening date: 2021-09-23 📅
Tender opening time: 12:30
Place: Remotely, as a result of Covid restrictions.
Additional information: Two members of the Procurement/ Procurement Support team.

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Michael Swan
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/414 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=196130&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

1) Interested parties must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. All information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. The contracting authority will not accept responsibility for information relayed (or not relayed) via third parties;

2) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications and to respond electronically to the competition. There is a maximum upload limit of 2GB per document on etenders. Documents larger than this should be divided into smaller files prior to upload or zipped.

3) Should you experience difficulty when uploading documents please contact the eTenders Support Desk for technical assistance. Email etenders@eu-supply.com or Telephone: 353 (0) 21 243 92 77 (09:00am – 17:30pm GMT)

4) All queries regarding this tender requirement or process must be submitted through the Irish Government Procurement Opportunities Portal www.etenders.gov.ie (RFT ID:145645) as a specific question. Responses will be circulated to those tenderers that have registered an interest in this notice on www.etenders.gov.ie The details of the person making a query will not be disclosed when circulating the response

5) This is the sole call for competition for this contract/framework.

6) The contracting authority will not be responsible for any costs, charges or expenses incurred by candidates or tenderers.

7) Contract award will be subject to the approval of the competent authorities.

8) It will be a condition of award that the successful tenderer is and remains tax compliant.

9) At its absolute discretion, the contracting authority may elect to terminate this procurement process, the framework agreement or any contract awarded under the framework agreement at any time.

10) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

11) Without prejudice to the principle of equal treatment, the contracting authority is not obliged to engage in a clarification process in respect of the procurement documents with missing or incomplete information. Therefore, respondents are advised to ensure that they return completed documentation in order to avoid the risk of elimination from the competition.

Complementary information
Review body
Name: High Court
Postal address: Inns Quay
Postal town: Dublin
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Internet address: www.courts.ie 🌏
Information about review deadlines:

The contract / framework is covered by the application of the Remedies Directive and the relevant standstill period applied at time of notification.

Service from which information about the review procedure may be obtained
Name: Consult a legal advisor.
Source: OJS 2021/S 166-434566 (2021-08-23)

Contract award notice (2022-09-27)
Object
Scope of the procurement
Short description:

NUI Galway wished to identify from the market an Academic Year Scheduling, Timetabling and Space Booking Solution to meet current and future business needs ensuring they maximise the benefits of technological advances. The new solution delivered was required to be proofed to support all changes and innovation in the students experience at NUI Galway.

Total value of the procurement: 2 000 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-09-27 📅
Publication date: 2022-09-30 📅
Identifiers
Notice number: 2022/S 189-535499
Refers to notice: 2021/S 166-434566
OJ-S issue: 189

Object
Scope of the procurement
Short description: See Section II.1.4.

Procedure
Award criteria
Quality criterion (name): Fitness for Purpose and Methodology for Solution Delivery
Quality criterion (weighting): 35%
Quality criterion (name): Project Plan for Solution Implementation
Quality criterion (weighting): 10%
Quality criterion (name): Project and Contract Management
Technical Merit of the Team Proposed / Resource Allocation
Quality criterion (weighting): 5%
Quality criterion (name): Reliability and Continuity of Supply
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 35%

Award of contract
Date of contract conclusion: 2022-07-25 📅
Name: Scientia Limited
Postal address: CPC 4 Caprital Park Fulbourn
Postal town: Cambridge
Postal code: CB21 5XE
Country: United Kingdom 🇬🇧
Total value of the procurement: 2 000 000 EUR 💰
Information about tenders
Number of tenders received: 2

Complementary information
Review body
Postal code: 7
Source: OJS 2022/S 189-535499 (2022-09-27)

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