Single Party Framework for Webcasting Services

Dublin City Council

Dublin City Council proposes to establish a Single Party Framework Agreement for 36 months from commencement with the Council having the option of extending the agreement for a further 12 months, subject to the satisfactory performance of the tenderer. However, contracts may be awarded which extend beyond the lifetime of the Framework.
The initial contract will be for the provision of webcasting services for the Council Chamber, City Hall, Dame St., Dublin 2. Dublin City Council may award further contracts under this framework agreement to provide webcasting in other locations across the Dublin City Council Administrative area. Rates for further contracts cannot exceed those provided in the Form of Tender for the initial contract for the Council Chamber, Dublin City Hall.
The Council wishes to invite tenders for the delivery, installation, maintenance, upgrade and support of webcasting / video streaming technology. The proposed start date is 1st January 2022.

Deadline

The time limit for receipt of tenders was 2021-10-15. The procurement was published on 2021-09-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-09-13 Contract notice
2022-01-10 Contract award notice
2022-02-01 Modification of a contract/concession during its term
Contract notice (2021-09-13)
Object
Scope of the procurement
Title: Motion picture and video services
Reference number: Webcasting Services
Short description:
Dublin City Council proposes to establish a Single Party Framework Agreement for 36 months from commencement with the Council having the option of extending the agreement for a further 12 months, subject to the satisfactory performance of the tenderer. However, contracts may be awarded which extend beyond the lifetime of the Framework. The initial contract will be for the provision of webcasting services for the Council Chamber, City Hall, Dame St., Dublin 2. Dublin City Council may award further contracts under this framework agreement to provide webcasting in other locations across the Dublin City Council Administrative area. Rates for further contracts cannot exceed those provided in the Form of Tender for the initial contract for the Council Chamber, Dublin City Hall. The Council wishes to invite tenders for the delivery, installation, maintenance, upgrade and support of webcasting / video streaming technology. The proposed start date is 1st January 2022.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union
Common procurement vocabulary (CPV)
Code: Motion picture and video services 📦
Additional CPV: Video transmission apparatus 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: oliver.douglas@dublincity.ie 📧
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197335&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197335&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-09-13 📅
Submission deadline: 2021-10-15 📅
Publication date: 2021-09-17 📅
Identifiers
Notice number: 2021/S 181-469970
OJ-S issue: 181
Additional information
Implement live webcasting and archived video-on-demand of public meetings including the full Council meetings. Other ad-hoc events may also be webcast.

Object
Scope of the procurement
Short description:
Dublin City Council proposes to establish a Single Party Framework Agreement for 36 months from commencement with the Council having the option of extending the agreement for a further 12 months, subject to the satisfactory performance of the tenderer. However, contracts may be awarded which extend beyond the lifetime of the Framework.
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The initial contract will be for the provision of webcasting services for the Council Chamber, City Hall, Dame St., Dublin 2. Dublin City Council may award further contracts under this framework agreement to provide webcasting in other locations across the Dublin City Council Administrative area. Rates for further contracts cannot exceed those provided in the Form of Tender for the initial contract for the Council Chamber, Dublin City Hall.
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The Council wishes to invite tenders for the delivery, installation, maintenance, upgrade and support of webcasting / video streaming technology. The proposed start date is 1st January 2022.
Estimated total value: 100 000 EUR 💰
Short description:
Implement live webcasting and archived video-on-demand of public meetings including the full Council meetings. Other ad-hoc events may also be webcast.
See Invitation to tender document for further details.
Estimated value excluding VAT: 100 000 EUR 💰
Duration: 48 months
Description of renewals:
Single Party Framework is for 36 months initially with an option to extend by 12 months at the discretion of Dublin City Council
Additional information:
Implement live webcasting and archived video-on-demand of public meetings including the full Council meetings. Other ad-hoc events may also be webcast.
Place of performance
Main site or place of performance: Dublin City Council Administrative Area

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2021-10-15 📅
Tender opening time: 12:00
Place: Chief Executive's Office
Civic Offices

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Oliver Douglas
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197335&B=ETENDERS_SIMPLE 🌏

Reference
Additional information
Estimated timing for further notices: 36 months
Additional Information – Dublin City Council
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
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2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
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3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
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5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
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6. The framework agreement is primarily for use by the Chief Executives Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 198270 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Monday 27th of September 2021 @ 12 Noon to enable issue of responses to all interested parties.
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9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor
Source: OJS 2021/S 181-469970 (2021-09-13)
Contract award notice (2022-01-10)
Object
Scope of the procurement
Total value of the procurement: 93 592 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-01-10 📅
Publication date: 2022-01-14 📅
Identifiers
Notice number: 2022/S 010-020972
Refers to notice: 2021/S 181-469970
OJ-S issue: 10

Procedure
Award criteria
Quality criterion (name): Fitness Purpose
Quality criterion (weighting): 6000
Quality criterion (name): Delivery Schedule
Cost criterion (name): Ultimate Cost
Cost criterion (weighting): 6000

Award of contract
Date of contract conclusion: 2022-01-01 📅
Name: Public-i
National registration number: 753180538
Postal address: 5th Floor, Sheridan House, 112-116 Western Road
Postal town: Hove
Postal code: East Sussex
Country: United Kingdom 🇬🇧
Phone: +44 01273821282 📞
E-mail: robert.saunders@public-i.info 📧
Internet address: http://https://www.public-i.tv/ 🌏
Total value of the procurement: 93 592 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2022/S 010-020972 (2022-01-10)
Modification of a contract/concession during its term (2022-02-01)
Object
Scope of the procurement
Total value of the procurement: 93 592 EUR 💰
Notice metadata
Document type: Modification of a contract/concession during its term

Procedure
Award criteria
Not applicable

Contracting authority
Contact
E-mail: ruth.dowling@dublincity.ie 📧

Reference
Dates
Date dispatched: 2022-02-01 📅
Publication date: 2022-02-04 📅
Start date: 2022-01-01 📅
End date: 2024-12-31 📅
Identifiers
Notice number: 2022/S 025-064005
Refers to notice: 2022/S 010-020972
OJ-S issue: 25
Additional information
Additional Information – Dublin City Council 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The framework agreement is primarily for use by the Chief Executives Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 198270 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by Monday 27th of September 2021 @ 12 Noon to enable issue of responses to all interested parties. 9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
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Object
Scope of the procurement
Short description:
Delivery, installation, maintenance, upgrade and support of webcasting / video streaming technology.

Award of contract
Postal address: 5th Floor, Sheridan House, 112-116 Western Road, Hove, UK, BN3 1 DD
Total value of the procurement: 93 592 EUR 💰

Contracting authority
Contact
Contact point: Ruth Dowling
Source: OJS 2022/S 025-064005 (2022-02-01)
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