Dublin City Council proposes to establish a single party framework agreement for 4 years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time and attendance and overtime rota for shift based as well as office-based staff.
Deadline
The time limit for receipt of tenders was 2021-05-21.
The procurement was published on 2021-04-13.
Suppliers
The following suppliers are mentioned in award decisions or other procurement documents:
Object Scope of the procurement
Title: Rostering System for Dublin Fire Brigade
DFB
Products/services: Software supply services📦
Short description:
“Dublin City Council proposes to establish a single party framework agreement for 4 years, for the provision of a Rostering System, to include...”
Short description
Dublin City Council proposes to establish a single party framework agreement for 4 years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time and attendance and overtime rota for shift based as well as office-based staff.
Show more
Estimated value excluding VAT: EUR 350 000 💰
Dublin City Council proposes to establish a single party framework agreement for 4 years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time and attendance and overtime rota for shift based as well as office-based staff.
An initial contract will be awarded for an externally-hosted Rostering system which will perform the following functions:
• time and attendance management;
• facility to confirm attendance status on a daily basis by station officer and ability to adjust as necessary;
• leave management including leave self service;
• leave Swap;
• leave approval process to level of maximum of 3 approvals;
• rostering including the support of multiple shift patterns;
• upload and assign all annual and compensatory leave for all personnel on an annual basis;
• overtime scheduler — Mobi Dialler system replacement for overtime dialling, scheduling and recording;
• overtime list management;
• data extraction of attendance, overtime, leave records for wages;
• skills management;
• provide the ability to interface with external datasets from systems currently in use for recording of skills;
• a seamless deployment that responds to both web and mobile devices;
• staff management including movement of staff location;
• full reportable system;
• auditable records;
• interface with 3rd party systems in future (Core HR);
• provide on-going support for the deployment and development of the selected solution.
Show more Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
Scope of the procurement
Estimated total value excluding VAT: EUR 350 000 💰
Duration of the contract, framework agreement or dynamic purchasing system
The time frame below is expressed in number of months.
Description
Duration: 48
Duration of the contract, framework agreement or dynamic purchasing system
This contract is subject to renewal ✅ Description
Description of renewals: Subsequent contracts will be based on a SRFT issued to the framework member.
Legal, economic, financial and technical information Conditions for participation
List and brief description of conditions: Please see tender documents available at: www.etenders.gov.ie Economic and financial standing
Selection criteria as stated in the procurement documents
Technical and professional ability
Selection criteria as stated in the procurement documents
Conditions related to the contract
Contract performance conditions: Please see tender documents available at: www.etenders.gov.ie
Procedure Type of procedure
Open procedure
Information about a framework agreement or a dynamic purchasing system
Framework agreement with a single operator
Administrative information
Time limit for receipt of tenders or requests to participate: 2021-05-21
12:00 📅
Languages in which tenders or requests to participate may be submitted: English 🗣️
Languages in which tenders or requests to participate may be submitted: Irish 🗣️
Tender must be valid until: 2022-05-21 📅
Conditions for opening of tenders: 2021-05-21
12:00 📅
Complementary information Information about electronic workflows
Electronic payment will be used
Additional information
“1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by...”
1) Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts;
2) It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid tax clearance certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12-month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required;
3) Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications;
4) Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words ‘or equivalent’ will always be appended;
5) Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties;
6) The framework agreement is primarily for use by Dublin Fire Brigade but may also be extended for use by other divisions of Dublin City Council as requirements arise;
7) Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language;
8) All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188023. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 7th May 2021 to enable issue of responses to all interested parties;
9) Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧 Body responsible for mediation procedures
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧 Review procedure
Precise information on deadline(s) for review procedures: Please consult your solicitor.
Service from which information about the review procedure may be obtained
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000📞
E-mail: highcourtcentraloffice@courts.ie📧
Source: OJS 2021/S 074-188000 (2021-04-13)
Contract award notice (2021-09-14) Contracting authority Name and addresses
Postal code: Dublin
Object Scope of the procurement
Short description:
“Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include...”
Short description
Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
Show more
Total value of the procurement (excluding VAT): EUR 350 000 💰
Description
Main site or place of performance: Dublin Fire Brigade
Description of the procurement:
“Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include...”
Description of the procurement
Dublin City Council proposes to establish a Single Party Framework Agreement for four years, for the provision of a Rostering System, to include implementation, hosting, support, maintenance and future development. The framework will be established and awarded based on the first contract described in this tender document. Subsequent contracts will be based on a SRFT issued to the framework member.
As part of supporting its operations and processes, Dublin Fire Brigade (DFB) is looking to procure a cloud based Rostering system which can manage rosters, crewing levels, leave applications, time & Attendance and overtime rota for shift based as well as office-based staff.
An initial contract will be awarded for an externally-hosted Rostering system which will perform the following functions –
• Time & Attendance management
• Facility to confirm attendance status on a daily basis by Station Officer and ability to adjust as necessary
• Leave management including leave self service
• Leave Swap
• Leave approval process to level of maximum of 3 approvals
• Rostering including the support of multiple shift patterns
• Upload and assign all annual and compensatory leave for all personnel on an annual basis
• Overtime Scheduler - Mobi Dialler system replacement for overtime dialling, scheduling & recording
• Overtime list management
• Data extraction of attendance, overtime, leave records for wages
• Skills management
• Provide the ability to interface with external datasets from systems currently in use for recording of skills
• A seamless deployment that responds to both web and mobile devices.
• Staff Management including movement of staff location
• Full Reportable system
• Auditable records
• Interface with 3rd party systems in future (Core HR)
• Provide on-going support for the deployment and development of the selected solution
Show more Award criteria
Quality criterion (name): Functional and technical requirements
Quality criterion (weighting): 5160
Quality criterion (name): security, technology and hosting
Quality criterion (weighting): 945
Quality criterion (name): Implementation services and project management
Quality criterion (weighting): 900
Quality criterion (name): Support and maintenance
Quality criterion (weighting): 1190
Quality criterion (name): Added value
Quality criterion (weighting): 400
Cost criterion (name): Ultimate cost
Cost criterion (weighting): 3900
Procedure Information about framework agreement
The procurement involves the establishment of a framework agreement
Administrative information
Previous publication concerning this procedure: 2021/S 074-188000
Award of contract
1️⃣
Contract Number: 1
Title: Rostering System for Dublin Fire Brigade
Date of conclusion of the contract: 2021-09-08 📅
Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
Name and address of the contractor
Name: Gartan Technologies
National registration number: IE6370829F
Postal address: Enterprise Business Centre
Postal town: Letterkenny, Co. Donegal
Postal code: Ballyraine
Country: Ireland 🇮🇪
Phone: +353 749126608📞
E-mail: smccallion@gartantech.com📧
Region: West🏙️
URL: http://www.gartantech.com🌏
The contractor is an SME ✅ Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot: EUR 350 000 💰
Complementary information Additional information
“1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by...”
1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.
2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.
3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.
4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.
5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.
6. The framework agreement is primarily for use by Dublin Fire Brigade but may also be extended for use by other divisions of Dublin City Council as requirements arise.
7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.
8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 188023. Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 7th May 2021 to enable issue of responses to all interested parties.
9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.
Show more Review body
Postal town: Dublin
Postal code: Dublin 7
Body responsible for mediation procedures
Postal town: Dublin
Postal code: Dublin 7
Review procedure
Precise information on deadline(s) for review procedures: Please consult your solicitor
Service from which information about the review procedure may be obtained
Postal town: Dublin
Postal code: Dublin 7
Source: OJS 2021/S 181-471106 (2021-09-14)