Request for Tender for Provision of Services for Outdoor/Indoor Event Management, Programming and Production for the Ancient Connections project 2021-2023

Wexford County Council

Wexford County Council (WCC), on behalf of the Ancient Connections project, wish to appoint a creative events management company to provide a complete turnkey Event Management Service, for 2no. small to medium scale, free-to-the-public, outdoor/indoor events, for the project region and the communities of North Wexford (Ireland), specifically Ferns, Co. Wexford (Ireland), including the required community engagement, production, marketing, PR, and the on-day site work, to deliver the events as part of the Ancient Connections project events calendar for 2022 to 2023.

Deadline

The time limit for receipt of tenders was 2021-10-15. The procurement was published on 2021-09-13.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

Who? What? Where?
Procurement history
Date Document
2021-09-13 Contract notice
2023-06-08 Contract award notice
Contract notice (2021-09-13)
Object
Scope of the procurement
Title: Event services
Reference number: 42/COMM/2021
Short description:
Wexford County Council (WCC), on behalf of the Ancient Connections project, wish to appoint a creative events management company to provide a complete turnkey Event Management Service, for 2no. small to medium scale, free-to-the-public, outdoor/indoor events, for the project region and the communities of North Wexford (Ireland), specifically Ferns, Co. Wexford (Ireland), including the required community engagement, production, marketing, PR, and the on-day site work, to deliver the events as part of the Ancient Connections project events calendar for 2022 to 2023.
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Event services 📦
Additional CPV: Puppets 📦
Place of performance
NUTS region: South-East 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Wexford County Council
Postal address: County Hall
Postal code: Carricklawn
Postal town: Wexford
Contact
Internet address: http://www.etenders.gov.ie 🌏
E-mail: procurement@wexfordcoco.ie 📧
Phone: +353 0539196229 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197320&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197320&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-09-13 📅
Submission deadline: 2021-10-15 📅
Publication date: 2021-09-17 📅
Identifiers
Notice number: 2021/S 181-469884
OJ-S issue: 181

Object
Scope of the procurement
Estimated total value: 56 910 EUR 💰
Estimated value excluding VAT: 56 910 EUR 💰
Duration: 18 months
Name of EU-financed project or programme: Ireland Wales Programme 2014-2020, ERDF(European Regional Development Fund)

Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 16:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Tender opening date: 2021-10-15 📅
Tender opening time: 16:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Maria Farrell
Internet address: www.etenders.gov.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1199 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=197320&B=ETENDERS_SIMPLE 🌏

Complementary information
Review body
Name: High Court, Chief Registrar,
Postal address: The Four Courts, Inns Quay,
Postal town: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Source: OJS 2021/S 181-469884 (2021-09-13)
Contract award notice (2023-06-08)
Object
Scope of the procurement
Total value of the procurement: 69 741 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2023-06-08 📅
Publication date: 2023-06-13 📅
Identifiers
Notice number: 2023/S 112-351563
Refers to notice: 2021/S 181-469884
OJ-S issue: 112

Procedure
Award criteria
Quality criterion (name): service
Quality criterion (weighting): 50
Price (weighting): 50

Award of contract
Date of contract conclusion: 2022-04-24 📅
Name: Lantern Events
National registration number: 2975542AH
Postal address: 1 North Main Street, Wexford
Postal town: Wexford
Postal code: Wexford
Country: Ireland 🇮🇪
Phone: +353 871171814 📞
E-mail: brian@lantern.ie 📧
Country: South-East 🏙️
Internet address: http://www.lantern.ie 🌏
Total value of the procurement: 69 741 EUR 💰
Information about tenders
Number of tenders received: 1
Source: OJS 2023/S 112-351563 (2023-06-08)
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