Online application and assessment portal
Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media
The Department tenders for an online application and assessment portal to administer the Pilot Basic Income Guarantee for the Arts (referred to as BIA), a sectoral support scheme for Artists and Arts Workers. The objective of this process is to review and assess applications that are submitted through the online application function. This online system (the “Portal”) is envisaged to allow processing of the BIA, and will need to be launched in early in Q1 2022 to facilitate the intake of applications.
DeadlineThe time limit for receipt of tenders was 2021-12-31. The procurement was published on 2021-11-30.
Who? What?- • Programming services of application software › Database and operating software development services
- • Programming services of application software › Industry specific software development services
- • Programming services of packaged software products › Programming services of systems and user software
- • Software programming and consultancy services › Custom software development services
- • Software programming and consultancy services › Systems and technical consultancy services
Procurement history
| Date | Document |
|---|---|
| 2021-11-30 | Contract notice |
Contract notice (2021-11-30)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Short description:
“The Department tenders for an online application and assessment portal to administer the Pilot Basic Income Guarantee for the Arts (referred to as BIA), a...”
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Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Software programming and consultancy services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media
Postal address: Joyce House, Lombard Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: https://www.gov.ie/en/organisation/department-of-tourism-culture-arts-gaeltacht-sport-and-media/ 🌏
E-mail: basicincomeforthearts@tcagsm.gov.ie 📧
Phone: +353 858746166 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203117&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203117&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2021-11-30 📅
Submission deadline: 2021-12-31 📅
Publication date: 2021-12-03 📅
Identifiers
Notice number: 2021/S 235-618247
OJ-S issue: 235
Object
Scope of the procurement
Estimated total value: 95 000 EUR 💰
Short description:
“The immediate requirements necessitate an online portal that incorporates the functionality to submit applications. Specific items include, but are not limited to:”
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“A landing page that provides a description of the BIA scheme along with relevant submission and claim information, training videos, case studies and FAQs”
“Access area for each applicant”
“An online application form for the BIA Scheme”
“The application form should have the functionality to allow the upload of documents for submissions and claims”
“While applicants should only have to complete the application form once, there will be an ongoing requirement to communicate via the portal with successful...”
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“The backend of system will require reporting functionality.”
“Functionality to change application submission which in turn notifies the government grant scheme administrator (e.g. Change of Circumstances).”
“Functionality to allow for approval of uploaded submissions by the grant administrator.”
“A dashboard for the grant scheme administrator to access all submissions.”
“Functionality to generate reports and statistics, update financial information and archive previous documentation.”
“Ability to administer surveys to both successful and unsuccessful applicants.”
“Ability for relevant staff to update an applicant’s case with additional data/upload additional documents. Common Rules for applications/submissions.”
“A potential applicant must register on the portal and be assigned a unique profile.”
“Attachments to an application must be able to be uploaded in various formats, not just PDF. Once submitted, applications cannot be edited, however profiles...”
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“Note that the processes all assume that the system provides at least two types of access”
“Staff Portal which facilitates staff and managers to perform their work, this includes the exporting of detailed case management data, updating of...”
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“Applicant Portal which allows external people to submit applications, access and update their case, and contact the relevant Unit via the creation of a...”
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“The Portal must provide the ability to analyse the outcomes and outputs of the BIA. It must be able to report upon all the elements in an application, once...”
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Estimated value excluding VAT: 95 000 EUR 💰
Duration: 42 months
Description of renewals:
“potential extension of 1 year”
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2024-07-31 📅
Tender opening date: 2021-12-31 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Simone Barnett
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1968 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203117&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2021/S 235-618247 (2021-11-30)
Object
Scope of the procurement
Title: IT services: consulting, software development, Internet and support
Short description:
“The Department tenders for an online application and assessment portal to administer the Pilot Basic Income Guarantee for the Arts (referred to as BIA), a...”
Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: IT services: consulting, software development, Internet and support 📦
Additional CPV: Software programming and consultancy services 📦
Place of performance
NUTS region: Éire/Ireland 🏙️
Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender
Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Ministry or any other national or federal authority
Awarding authority name: Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media
Postal address: Joyce House, Lombard Street
Postal code: 2
Postal town: Dublin
Contact
Internet address: https://www.gov.ie/en/organisation/department-of-tourism-culture-arts-gaeltacht-sport-and-media/ 🌏
E-mail: basicincomeforthearts@tcagsm.gov.ie 📧
Phone: +353 858746166 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203117&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203117&B=ETENDERS_SIMPLE 🌏
Reference
Dates
Date dispatched: 2021-11-30 📅
Submission deadline: 2021-12-31 📅
Publication date: 2021-12-03 📅
Identifiers
Notice number: 2021/S 235-618247
OJ-S issue: 235
Object
Scope of the procurement
Estimated total value: 95 000 EUR 💰
Short description:
“The immediate requirements necessitate an online portal that incorporates the functionality to submit applications. Specific items include, but are not limited to:”
“A landing page that provides a description of the BIA scheme along with relevant submission and claim information, training videos, case studies and FAQs”
Show more (17)
“Access area for each applicant”
“An online application form for the BIA Scheme”
“The application form should have the functionality to allow the upload of documents for submissions and claims”
“While applicants should only have to complete the application form once, there will be an ongoing requirement to communicate via the portal with successful...”
“The backend of system will require reporting functionality.”
“Functionality to change application submission which in turn notifies the government grant scheme administrator (e.g. Change of Circumstances).”
“Functionality to allow for approval of uploaded submissions by the grant administrator.”
“A dashboard for the grant scheme administrator to access all submissions.”
“Functionality to generate reports and statistics, update financial information and archive previous documentation.”
“Ability to administer surveys to both successful and unsuccessful applicants.”
“Ability for relevant staff to update an applicant’s case with additional data/upload additional documents. Common Rules for applications/submissions.”
“A potential applicant must register on the portal and be assigned a unique profile.”
“Attachments to an application must be able to be uploaded in various formats, not just PDF. Once submitted, applications cannot be edited, however profiles...”
“Note that the processes all assume that the system provides at least two types of access”
“Staff Portal which facilitates staff and managers to perform their work, this includes the exporting of detailed case management data, updating of...”
“Applicant Portal which allows external people to submit applications, access and update their case, and contact the relevant Unit via the creation of a...”
“The Portal must provide the ability to analyse the outcomes and outputs of the BIA. It must be able to report upon all the elements in an application, once...”
Duration: 42 months
Description of renewals:
“potential extension of 1 year”
Procedure
Legal basis: 32014L0024
Time of receipt of tenders: 12:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 2024-07-31 📅
Tender opening date: 2021-12-31 📅
Tender opening time: 12:00
Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Simone Barnett
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/1968 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=203117&B=ETENDERS_SIMPLE 🌏
Complementary information
Review body
Name: Department of Tourism, Culture, Arts, Gaeltacht, Sport and Media
Postal town: Dublin
Country: Ireland 🇮🇪
Source: OJS 2021/S 235-618247 (2021-11-30)
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