Multi Party Framework Agreement for the Provision of Archivist Services

Dublin City Council

Dublin City Council proposes to establish a Multi - Operator Framework Agreement of suitably qualified Archivists. Expected professional services include providing a proficient and courteous frontline archivist service to staff within the Planning & Development Department, including the Conservation, Archaeology, Heritage Divisions and City Architects Division of the Housing and Residential Services Department of the Dublin City Council when conducting archivist services.
Specific services will be defined further and in the main include information, reports and maps submitted, as part of the work of the two Dublin City Council Departments mentioned.
The key objective of this tender is to ensure that all DCC’s technical documents/reports and maps are classified, filed and tracked, to allow for ease of retrieval.

Deadline

The time limit for receipt of tenders was 2021-11-08. The procurement was published on 2021-10-06.

Suppliers

The following suppliers are mentioned in award decisions or other procurement documents:

• Nicola Whyte

Who?

• Dublin City Council

What?

Where?

• Eastern and Midland › Dublin

Procurement history

Date	Document
2021-10-06	Contract notice
2022-07-21	Contract award notice

Contract notice (2021-10-06)
Object
Scope of the procurement
Title: Archive services
Short description:

Dublin City Council proposes to establish a Multi - Operator Framework Agreement of suitably qualified Archivists. Expected professional services include providing a proficient and courteous frontline archivist service to staff within the Planning & Development Department, including the Conservation, Archaeology, Heritage Divisions and City Architects Division of the Housing and Residential Services Department of the Dublin City Council when conducting archivist services. Specific services will be defined further and in the main include information, reports and maps submitted, as part of the work of the two Dublin City Council Departments mentioned. The key objective of this tender is to ensure that all DCC’s technical documents/reports and maps are classified, filed and tracked, to allow for ease of retrieval.

Notice metadata
Original language: English 🗣️
Document type: Contract notice
Nature of contract: Services
Regulation: European Union, with participation of GPA countries
Common procurement vocabulary (CPV)
Code: Archive services 📦
Additional CPV: Administration, defence and social security services 📦
Place of performance
NUTS region: Dublin 🏙️

Procedure
Procedure type: Open procedure
Type of bid: Submission for all lots
Award criteria
The most economic tender

Contracting authority
Identity
Country: Ireland 🇮🇪
Awarding authority type: Regional or local authority
Awarding authority name: Dublin City Council
Postal address: Civic Offices, Wood Quay
Postal code: Dublin
Postal town: Dublin 8
Contact
Internet address: http://www.dublincity.ie 🌏
E-mail: fiona.richardson@dublincity.ie 📧
Phone: +353 12224388 📞
URL for documents: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=199089&B=ETENDERS_SIMPLE 🌏
URL for participation: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=199089&B=ETENDERS_SIMPLE 🌏

Reference
Dates
Date dispatched: 2021-10-06 📅
Submission deadline: 2021-11-08 📅
Publication date: 2021-10-11 📅
Identifiers
Notice number: 2021/S 197-514206
OJ-S issue: 197
Additional information

Additional Information – Dublin City Council 1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts. 2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required. 3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications. 4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended. 5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties. 6. The framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise. 7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language. 8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 199923 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon 29th October 2021 to enable issue of responses to all interested parties. 9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Additional information

Additional Information – Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 199923 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon 29th October 2021 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Object
Scope of the procurement
Short description:

Specific services will be defined further and in the main include information, reports and maps submitted, as part of the work of the two Dublin City Council Departments mentioned.

The key objective of this tender is to ensure that all DCC’s technical documents/reports and maps are classified, filed and tracked, to allow for ease of retrieval.

Estimated total value: 300 000 EUR 💰
Short description:

Dublin City Council is seeking individual Archivists to provide the required services. The services in general terms will be required from time to time and will be based on the number of hours in attendance to carry out services. There will be an accumulation of technical documents to be addressed once the Archivist (s) is/are in situ. The general requirement (which is subject to change) is initially for 4.5 days per week.

The demand for services, when the current guidance around Covid permits, may require two or more Archivists to be immediately available, to be on site. Archiving services are required initially by Archaeology Section for 2 days per week, City Architects Division for 1 day per week, Conservation Section for 1 day per week and Heritage Section for ½ day per week.

Each of the areas of DCC’s responsibility require that their technical documents, reports, maps, or a comprehensive assessment of a structure/site/street is undertaken and/or a subsequent full report on the structure/site/street is prepared for consideration by the relevant Professional staff. Conservation & Archaeology Planning/Compliance reports are prepared by the Professional staff, as appropriate, in response to Planning applications and plans/maps/documents are received as part of this planning process.

Archivist services will therefore include classifying, filing, and tracking of information held in each Division, which includes technical documents, digital files, reports and maps, in order to allow for ease of retrieval.]

Estimated value excluding VAT: 300 000 EUR 💰
Duration: 24 months
Description of renewals:

Framework Agreement may be extended for another two year period at the sole discretion of Dublin City Council

Place of performance
Main site or place of performance: Dublin City Council Administrative Area

Procedure
Legal basis: 32014L0024
Number of participants to be contemplated: 5
Time of receipt of tenders: 15:00
Languages in which tenders or requests to participate may be submitted: English 🗣️
Irish 🗣️
Tender validity period: 12 months
Tender opening date: 2021-11-08 📅
Tender opening time: 15:00

Contracting authority
Identity
National registration number: N/a
Contact
Contact point: Fiona Richardson
Internet address: www.dublincity.ie 🌏
Address of the buyer profile: https://irl.eu-supply.com/ctm/Company/CompanyInformation/Index/267 🌏
Documents URL: http://irl.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=199089&B=ETENDERS_SIMPLE 🌏

Reference
Additional information

Additional Information – Dublin City Council

1. Dublin City Council is subject to the provisions of the Freedom of Information Act (FOI) 2014. If you consider that any of the information supplied by you is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for the sensitivity specified. In such cases, the relevant material, will in response to the FOI request; be examined in the light of the exemptions provided for in the Acts.

2. It will be a condition for the award of any contract by Dublin City Council that the successful Tenderer and all sub-contractors (if applicable) produce a valid Tax Clearance Certificate from the Revenue Commissioners in compliance with Circular (43) 2006 (or as amended) and that the certificate will be maintained for the duration of the contract and will be on a 12 month basis. In the case of a non-resident Tenderer, a statement of suitability from the Revenue Commissioners will be required.

3. Suppliers must register their interest on the eTenders web site (www.etenders.gov.ie) in order to be included on the mailing list for clarifications.

4. Please note in relation to all documents, that where reference is made to a particular standard, make, source, process, trademark, type or patent, that this is not to be regarded as a de facto requirement. In all such cases it should be understood that such indications are to be treated strictly and solely for reference purposes only, to which the words "or equivalent" will always be appended.

5. Please note also that all information relating to attachments, including clarifications and changes, will be published on the Irish Government Procurement Opportunities Portal (www.etenders.gov.ie) only. Registration is free of charge. Dublin City Council will not accept responsibility for information relayed (or not relayed) via third parties.

6. The framework agreement is primarily for use by the Culture, Recreation and Economic Services Department, but may also be extended for use by other divisions of Dublin City Council as requirements arise.

7. Emailed/faxed/late tenders will not be accepted. Tenders may be submitted in English or in the Irish language.

8. All queries regarding this tender must be submitted through the etenders messaging facility, RFT ID 199923 Queries must be in question format. Responses will be circulated to those candidates/tenderers that have registered an interest in this notice on the Irish Government procurement opportunities portal www.etenders.gov.ie. The details of the party making the query will not be disclosed when circulating the response. All queries must be submitted by 12 Noon 29th October 2021 to enable issue of responses to all interested parties.

9. Please note that where documents are made available in both PDF and Word format, in the event that there is any discrepancy between the documents, the PDF version will take precedence.

Complementary information
Review body
Name: The High Court
Postal address: Chief Registrar, High Court, Inns Quay
Postal town: Dublin
Postal code: Dublin 7
Country: Ireland 🇮🇪
Phone: +353 18886000 📞
E-mail: highcourtcentraloffice@courts.ie 📧
Information about review deadlines: Please consult your solicitor
Source: OJS 2021/S 197-514206 (2021-10-06)

Contract award notice (2022-07-21)
Object
Scope of the procurement
Total value of the procurement: 300 000 EUR 💰
Notice metadata
Document type: Contract award notice

Procedure
Type of bid: Not applicable

Reference
Dates
Date dispatched: 2022-07-21 📅
Publication date: 2022-07-26 📅
Identifiers
Notice number: 2022/S 142-407128
Refers to notice: 2021/S 197-514206
OJ-S issue: 142

Object
Scope of the procurement
Description of options: 2 year with option to extend for further 2 years

Procedure
Award criteria
Quality criterion (name): spec & requirements
Quality criterion (weighting): 150
Quality criterion (name): approach &methodology
methodologu
Quality criterion (weighting): 300
Cost criterion (name): ultimate cost
Cost criterion (weighting): 400

Award of contract
Date of contract conclusion: 2022-04-28 📅
Name: Nicola Whyte
National registration number: N/a
Postal address: 64 Knocknashee, Goatstown
Postal town: Dublin
Postal code: D14vf70
Country: Ireland 🇮🇪
E-mail: nicoal.scott.whyte@gmail.com 📧
Country: Dublin 🏙️
Internet address: http://Nil 🌏
Total value of the procurement: 300 000 EUR 💰
Information about tenders
Number of tenders received: 3
Source: OJS 2022/S 142-407128 (2022-07-21)

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